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Administrative Coordinator

Employer
University of North Texas
Location
Fort Worth

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Administrative Coordinator

Department:

HSC-Correctional Medicine-350501

Job Location:

Fort Worth

Full Time/Part Time:

Full-Time

Department Summary:

The Correctional Medicine Department is a non-academic service-line under UNTHSC’s Office of Finance and Administration. This Department oversees and manages two Comprehensive Medical Services contracts with Federal Bureau of Prisons (BOP): Federal Medical Center (FMC) Fort Worth – male facility and FMC Carswell – female facility. Correctional Medicine serves as the prime-vendor contractor responsible for providing inpatient/outpatient facility and specialty physician services for these two FMCs. We provide additional on-site specialty clinics and other locum tenens services at each prison facility. We have an established Correctional Medicine – Provider Network of local hospitals, outpatient centers and ambulatory health clinics that we subcontract with to provide health care services for our contracts. We also utilize our HSC Health faculty practice plan to provide a number of these specialty services. Both of our federal contracts are fee-for-service arrangement with rates based a percentage premium to the current Medicare Fee Schedule. Each contract is awarded under the terms and conditions of the Federal Acquisition Regulation. These are 5-year service contracts with a Base Year and 4 one year option periods. We were recently awarded a new contract effective on May 1, 2021 for the FMC Fort Worth facility and we are currently operating under Purchase Order extension for FMC Carswell until a new contract is awarded. We currently employ 28 staff who provide support services for four key areas: Clinical Operations; Business Operations; Financial Operations, and Administrative Operations. Correctional Medicine also has other internal groups that provide support for our operations including UNT’S Office of General Counsel, Business Service Center, Finance, ITS, Media Relations and Institutional Compliance. You can learn more about our FMCs and our federal contract customer by visiting the Federal Bureau of Prisons website at www.bop.gov.

Position Overview:

The Correctional Medicine Department at the University of North Texas Health Science Center is seeking to hire an Administrative Specialist to join our team. Responsibilities of the position include but are not limited to: * Providing administrative and front office duties and responsibilities for CMD’s clinical, business and finance operations to include clerical, office automation, and communication support. * Assist with processing payment requests, preparing refunds, contract administration, and documenting contract files to support CMD business and finance operations. * Research and prepare written and oral responses to inquiries from internal and external customers regarding status of accounts payable, accounts receivable, and other contract information requests. * Assist with coordinating travel and expense reimbursements for faculty and staff assigned to CMD with the UNT’s Business Service Center (BSC) including processing budget verification requests, signature authorizations, and scheduling reservations requests utilizing UNTHSC’s designated on-line travel system. * When necessary, assist the Clinical Division in scanning and processing medical records requests and other clinical documentation necessary to support CMD contract operations. * Assist with maintaining detailed electronic and paper filing system for CMD records including archiving appropriate business and financial records to support CMD contract requirements and internal/external audits. * Create and maintain positive and collegial working relationships with all internal and external providers as well as UNTHSC departments. * Attend professional developmental training and meetings related to computer support, office automation, and office communication and apply knowledge and findings to assigned job duties and responsibilities. * Serve as the department administrative representative for UNTHSC campus initiatives and assist with other department projects, meetings, proposals and other duties as assigned. * Assist the Financial Manager, Business Office Manager, Clinical Manager and/or Executive Director on special projects assigned by UNTHSC Executive Staff as well as all other duties as assigned.

Minimum Qualifications:

Bachelor’s degree and one (1) year of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

  • Considerable knowledge of general office procedures and practices.
  • Knowledge of University policies and procedures related to the area of assignment.
  • Skill in making mathematical calculations and computations.
  • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to establish and maintain good working relationships.
  • Ability to communicate effectively orally and in writing.
  • Ability to work without close supervision.
  • Knowledge of safe working procedures related to work performed.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Experience in providing administrative support for a health care business office with proficiencies in personal computers, office automation and communication technology.

Work Schedule:

M-F, 8-5

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Coordinator

Physical Requirements:

Ability to communicate

o:

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

o:

Answer phone calls and direct calls to the appropriate parties or take messages.

o:

Prepare corporate documents, records, and reports for approval.

o:

Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries.

o:

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

o:

Coordinate office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping.

o:

Maintain and enter information into databases.

o:

Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

o:

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

o:

Maintain schedule and event calendars.

o:

Locate and attach appropriate files to incoming correspondence requiring replies.

o:

Proofread work done by others to check for correct spelling and grammar, ensure that company form at policy is followed, and recommend revisions.

o:

Performs other duties as assigned.

Posting Number:

S2368P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/47875

Company

Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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