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Assistant Director of Endowments and Scholarships

University of Missouri-Saint Louis
St. Louis
Closing date
Jul 25, 2021

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Institutional & Business Affairs, Alumni Relations & Development
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Job Details

Job Title: Assistant Director of Endowments and Scholarships
Location: St. Louis
Full/Part Time: Full-Time
Job ID: 37495
Hiring Department

UMSL Advancement

Application Deadline July 25, 2021

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment during the application process. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email [email protected].


Minimum Salary - $53,600 annually

Job Description Responsibilities

The Associate Director of Endowments and Scholarships, is responsible for developing and managing a program that identifies, cultivates, solicits, and stewards donors who are capable of, and interested in, supporting scholarships and endowments. The person in this position will be responsible for creating annual scholarship and endowment agreements, monitoring compliance with donor agreement guidelines, and developing a system to track all scholarships. Additionally, this position serves as a liaison with the office of Student Financial Aid and scholarship committees on campus to facilitate communication, coordinates the donor thank you process, and prepares reports on donor-funded scholarships. The position oversees the writing, design, production and mailing of annual endowment reports as well as the University’s annual Scholarship Luncheon.

Characteristic Duties:

    Steward a portfolio of donors

    Prepare an annual plan for securing new scholarships and renewing established scholarships, with monthly activity and progress goals.

    Draft, review and manage the approval and filing of donor scholarship and endowment agreements and amendments

    Serve as liaison with the office of Student Financial Aid and scholarship committees across campus by maintaining an accurate list of all privately funded scholarships

    Coordinate donor thank you process, including receipt and review of thank you letters from students and mailing thank you letters to donors

    Prepare reports that reflect the impact of scholarships to donors, including coordinating the writing, production and mailing of annual endowment reports

    Oversee the planning, coordination and implementation of the annual Scholarship Luncheon.

    Maintain organized electronic and paper filing system of all agreements

    Organize creative ways to engage students to provide personalized gratitude to donors – such as our current gratitude portal. Utilize these student messages to create, produce and distribute annual gratitude mailing to endowment and scholarship donors.

    Assure donor confidentiality as well as the confidentiality of the projects undertaken by University Advancement and Alumni Relations by conducting all personal contacts and communications with donors in a professional manner.

    Work with appropriate staff on the stewardship of scholarship donors.

    Assist with other development projects as assigned.

Minimum Qualifications

    A bachelor’s degree or an equivalent combination of education and experience is required.

Preferred Qualifications

    At least 3 years of experience required. Prior experience in fundraising is preferred.

    Demonstrated success of soliciting individuals.

    Must be able to manage multiple priorities.

    Ability to develop effective partnerships with internal and external constituencies.

    Ability to work with people from a variety of culturally diverse backgrounds.

    Effective communication skills including ability to write and speak persuasively about the institution.

    Strong organizational and time management skills.

    Strong interpersonal and motivational skills.

    Ability to work independently while also working as a member of the University Advancement team.


Benefit Summary

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance. For more information about our benefits, please visit

UMSL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.


To read more about Equal Employment Opportunity (EEO) please use the following links:

EEO is the Law English Version

EEO is the Law Spanish Version

EEO is the Law Chinese Version

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