Specialist III - Degree Evaluator

Sam Houston State University
Huntsville, TX
Closing date
Sep 13, 2021

Job Details




Specialist III - Degree Evaluator

FLSA status:


Hiring Salary:

$2,520 – $3,708 per month

Occupational Category:




Open Date:


Open Until Filled:


Educational and Experience Requirement:

Associates Degree in related field. Three years related experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs advanced specialist duties for the Registrar’s office.

Primary Responsibilities:

Evaluates degree plans with a working knowledge of all degree programs (majors/minors, etc), their specific requirements, and calculates grade point averages or grade point deficiencies. Communicates information to students, advisors, and departments. Processes various curriculum changes received in Banner in accordance with the various restrictions associated with degrees, majors, and minors. Effectively communicates status of degree candidates to the appropriate support staff including Associate Deans, Academic Deans, and Associate Provost. Processes degree applications as they apply to specific terms. Maintains individual student degree plans by processing requested substitutions to the student plans using Degree Works. Identifies degree candidate’s initial status as well as final, end of term award, or denial of degree decision. Generates reports through Cognos software to verify accuracy of student data. Maintains scanned documentation of student confidential records. Responsible for key components in preparation of commencement. Confirms candidate maintained status of degree eligibility. Verifies degree candidate names for the commencement program, graduation honors, and preparation of seating cards for applicable candidate participation along with honors recognition. Prints eligible candidate diplomas and prepares for mail. Attends all ceremonies. Physical exertion is necessary leading up to the ceremonies, during each ceremony, and at the conclusion of the events. Attendance requires the ability to stand for long periods of time. Responsible for set-up and breakdown of various elements for commencement. Reviews and interprets advisor’s notes along with submitted exception forms. Maintains records of conversation exchanges with students. Thorough and professional written and verbal communication is required. Must comply with Family Educational Right to Privacy Act (FERPA) regulations and exercise a high level of confidentiality in regards to student records. Performs other related duties as assigned.

Other Specifications:

Responsibilities require a high level of organization and focus as well as analytical skillset. Written and verbal communication is an essential component of this role. Attentive to accuracy in details in order to comply with federal and state audits. Meet deadlines while maintaining quality of work with continuous interruptions. Comprehend computer software easily and is fluid in Excel and Microsoft Word. Seek guidance when needed and utilizes available resources for clarification. Dependability is crucial. Maintain roles associated with the job responsibilities of the Graduation Team; not to explore the boundaries of the Texas Student Initiative (TSI) or Registration staff without directives. Maintain integrity as a member of the team that serves the critical role to campus. Familiarity with the Texas Higher Education Coordinating Board as well as the Texas General Education Core Curriculum WebCenter is helpful.

Full Time Part Time:

Full Time



EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.


For more than 140 years, Sam Houston State University (SHSU) has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," echoes across SHSU's eight colleges and beyond campus through student research, creative endeavors, service learning, volunteering and more. SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to student and to regional, state, national and international constituencies. 

SHSU offers over 90 bachelor degree programs, over 55 masters and 11 doctoral programs, including the nation’s first PhD in Forensic Science, SHSU offers an exceptional college experience. SHSU is classified as a "Doctoral Research University" by the Carnegie Commission on Higher Education. The Chronicle of Higher Education named Sam Houston State University among the nation's best universities to work for in nine consecutive years "Great Colleges to Work For" survey results.

SHSU is a university that thinks big but feels small. With a student population of over 21,500 students, SHSU prides itself with creating a close community. Located in the "piney wood" region of East Texas, Huntsville is less than an hour's drive north of Houston, which enables the university community to maintain a small town atmosphere with easy access to the nation's fourth largest metropolitan area. 

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Plan Employer and Smoke/Drug-Free Workplace.  

A member of The Texas State University System  

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1905 University Avenue
United States

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