Associate Director for Library Administration and Operations

University of Maryland Baltimore
Baltimore, MD
Closing date
Oct 23, 2021

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Administrative Jobs
Academic Affairs, Librarians & Library Services

Job Details

Job Description
The University of Maryland, Baltimore Health Sciences & Human Services Library (HS/HSL) is currently recruiting for an Associate Director for Library Administration and Operations (AD LAO). The AD LAO is a senior management position reporting to the Associate Vice President for Academic Affairs /Executive Director (AVP/ED) of the HS/HSL. The position is responsible for sound oversight of HS/HSL finances and smooth operation of the physical facility and provides administrative oversight for the Library Administration Division consisting of six staff. As a critical member of the HS/HSL senior leadership team, the AD LAO advises the AVP/ED on appropriate administrative and financial practices and participates in strategic planning, setting direction for the HS/HSL in alignment with University vision and strategic priorities.

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.



  • Directs HS/HSL administrative and operations staff including human resources, special events, financial accountability, and oversees building viability and use, including the Frieda O. Weise Gallery, mailroom and tenant needs.
  • Oversees the viability of the financial systems of the HS/HSL including budgeting, purchasing, grants and contracts, accounts receivable/payable, and reporting, including budget projections and justifications.
  • Serves as the budget and financial liaison to the Provost’s Office.
  • Advises and consults with the AVP/ED on financial issues.
  • Provides expertise on grant and contract development, submission, and tracking.
  • Oversees and directs all procurements and purchases for the HS/HSL including the management of I.T. and equipment procurements requiring purchase orders, bidding, or complex processes.
  • As a member of the HS/HSL leadership team, participates in strategic planning, providing operational and administrative advice underpinning the success of the library.

  • Supervises the HS/HSL Building Coordinator in the oversight of
    • Renovation and construction projects.
    • Management of all aspects of building operations including tenant satisfaction, work orders, contractor work, emergency response, and communications regarding any work or disruptions to the Library or its tenants.
  • Builds collaborative and respectful working relationships with various units at UMB involved in the maintenance and upkeep of the HS/HSL.
  • Oversees programming and exhibits within the Frieda O. Weise Gallery including coordination of new exhibits, acquisition of new exhibits, installation, and scheduling of events related to the Gallery. 
  • Oversees capital assets tracking.
  • Provides oversight for the mailroom, coordinating deliveries for all building tenants.
  • Performs other duties as assigned.

EDUCATION: Bachelor’s degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Master's degree preferred.

EXPERIENCE: Seven (7) years of experience related to position required, with at least three (3) years’ experience in two of the following: human resources, payroll, finance, facility, or research administration.

SUPERVISORY EXPERIENCE: Three (3) years of direct management responsibilities involving recruitment, training, and professional development related to position.

KNOWLEDGE, SKILLS, ABILITIES: Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to plan and support a mission and strategic vision for the HS/HSL and for the Administration Division. Strong collaboration, and teambuilding skills to strengthen and cultivate relationships with a commitment to staff development and growth. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Strategic Plan including support for the UMB Mission, Values, and Strategic Themes.

HIRING RANGE: Low-$90,000s to low-$100,000s. Commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Exempt Staff
Shift: Day Job
Organization: Health Sciences and Human Services Library - Administration
Job Posting: Jul 12, 2021
Unposting Date: Aug 2, 2021, 10:59:00 PM


Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.

The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.

Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.

Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.


The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.


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The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.

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