Vice President for Finance Administration

Kentucky State University
Frankfort, KY, US
Closing date
Oct 12, 2021

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Job Details

TITLE:  Vice President for Finance Administration                                                                            

DEPARTMENT:  Finance Administration                                           

REPORTS TO: President               





SCOPE OF RESPONSIBILITY: Reporting to the President and under limited supervision, the Vice President for Finance Administration/CFO is responsible for all financial and fiscal management aspects of university operations.   This position also directs through subordinate managers the following institutional offices: Budget Office, Accounting Services, Purchasing, and Auxiliary Services.



  • Create, coordinate, and evaluate the financial programs and supporting information systems of the University to include budgeting, student and staff, and faculty information. Also, approve and coordinate changes and improvements in automated financial and management information systems for the university.
  • Oversee the approval and processing of revenue, expenditure, and position control documents, department budgets, mass salary updates, ledger, and account maintenance and data entry.
  • Coordinate the preparation of financial statements, financial reports, special analyses, and information reports. Also, ensure compliance with local, state, and federal financial reporting requirements.
  • Interact with other managers to provide consultative support to planning initiatives through financial and management information analyses, reports, and recommendations.
  • Directs, through the Director of Accounting Services, timely and accurate cash flow projections and treasury management.
  • Analyze cash flow, cost controls, and expenditure trends to guide university leaders. Analyze financial statements to pinpoint potential weak areas.
  • Establish and maintain appropriate internal control safeguards and ensure
  • records systems are maintained in accordance with generally accepted auditing standards.
  • Directs, through the Director of Accounting Services’ Office, the timely and accurate recording, collection, and disbursement of funds.
  • Performs miscellaneous job-related duties as assigned.



  • Ability to communicate effectively, both orally and in writing.
  • Ability to plan, organize, implement, evaluate, and modify financial programs, informational support systems, and processes.
  • Knowledge of federal and state financial regulations.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Knowledge of financial accounting, budgeting, control, and reporting principles, methods, techniques, and standards as applied within an academic environment.
  • Skill in developing policy and procedure documentation.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to make evaluative judgments.
  • Ability to hire, supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Knowledge of business practices and procedures. 
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to foster a cooperative work environment.
  • Ability to develop and implement strategic business and operating plans.
  • Employee development and performance management skills.
  • Ability to analyze and interpret financial and systems support requirements, and provide consultation and recommendations to operational management.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Knowledge of advanced cost and financial analysis principles and techniques.


  • Master's degree in business administration, accounting, or finance preferred.
  • C.P.A. designation preferred.
  • Knowledge of database and accounting computer application systems to supply the most accurate financial information.
  • Five to eight years of demonstrated leadership experience in financial management and financial planning. 
  • Experience in higher education is preferred.
  • Excellent verbal and written communication skills.
  • Excellent analytical and organizational skills.


    This position does have supervisory responsibilities 





  • Ability to continuously stand or walk
  • Ability to bend, squat, climb stairs and life frequently
  • Ability to lift up to 50 pounds occasionally 




    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.



    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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