Full-time Employee Relations Specialist

Nicolet College
Rhinelander, WI
Closing date
Oct 21, 2021

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Administrative Jobs
Student Affairs, Career Services

Job Details

Position Summary

Are you interested in joining our Employee Relations team to provide concierge service to our employees throughout their entire employee experience?

The Employee Relations Specialist provides specialized administrative support to the Employee Relations team and provides confidential assistance for administrative functions related to the entire employee experience. Functions include recruiting, hiring, onboarding, benefits, engagement, training and development, performance evaluation, and accountability functions and activities. The Specialist works with a variety of office and human resources systems to support effective employee relations practices.

This is a full-time, non-exempt position reporting to the Director of Employee Relations and Organizational Development,

Primary Duties and Responsibilities

Service Excellence - Employee Experience

  • Serve as the first point of contact for the Employee Relations team, assessing incoming phone and email requests and engaging team members in providing excellent service to employees.
  • Prepare and distribute a variety of general and confidential communications and materials related to recruiting, hiring, onboarding, benefits, engagement, training and development, performance evaluation, and accountability.
  • Team Support
  • Assist Director and other team members in preparing and disseminating documents such as contracts, budgets, meeting agendas, guides, plans, and compliance reports.
  • Monitor and track employee relations activities; contact and follow up with College personnel as required to meet deadlines.
  • Assist with documenting team projects and tracking progress.
  • Contribute to team planning processes, including ideas for improving processes and creating efficiencies.
  • Assist with scheduling and delivering employee programs, including using scheduling software, working with vendors, ordering supplies and materials, creating forms and processes, organizing and assisting with site management of events.
  • Develop and maintain effective systems for document management, storage, and confidentiality.
  • Employee Onboarding
  • Assist with employee onboarding, including interpersonal communications, scheduling, facilitating the completion of forms, verifying records, creating and retaining files.
  • Collaborate with the Faculty Quality Assurance Officer to facilitate employee compliance with requirements of the Faculty Quality Assurance System (FQAS). Facilitate processes related to FQAS recordkeeping.
  • Qualifications

    Required Qualifications:

  • Associate Degree in a related field or two years of HR experience.
  • Proficiency with Microsoft Word, Excel, and Outlook.
  • Knowledge of general office practices and procedures related to employee relations and HR functions.
  • Preferred Qualifications:
  • Degree and 2-5 years’ work experience in HR.
  • Work experience in a higher education setting.
  • Proficiency in additional Microsoft products including Teams, Publisher, SharePoint, and/or PowerPoint.
  • Proficiency with Adobe Acrobat.
  • Experience working with an HRIS.
  • Knowledge, Skills, and Abilities:
  • Knowledge of employee relations and human resources standards and practices.
  • Knowledge of higher education personnel systems and practices.
  • Demonstrate superior organizational skills in managing multiple deadline-driven information streams.
  • Use a variety of office equipment and software systems to create/design forms and documents, and keep communications, files, processes, and materials updated as requested.
  • Ability to communicate effectively in writing, in person, and over the telephone with employees, students, and the general public.
  • Ability to work productively in a team environment and represent a continuous quality improvement mindset.
  • Physical Demands:
    The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must demonstrate strong attention to detail and must be able to perform complex tasks without error.
  • While performing the duties of this job, the employee will be exposed to normal office conditions and usual office equipment such as telephone, personal computer, printers/copiers, reports and files.
  • The employee will be constantly required to sit, talk, hear, and type/write.
  • The employee will be frequently required to stand, walk, touch/handle/grasp (using hands and fingers), and reach with hands and arms.
  • The employee must occasionally bend or squat and lift and/or push up to 25 pounds of general office items.
  • Specific vision abilities required by this job include close, far, and field of vision.
  • This position requires regular and punctual employee presence.

  • Other

    Typical starting wage for this position is $21.01 - $25.36 per hour, depending on qualifications. Includes a comprehensive benefits package.

    Application Procedure:
    Apply at nicoletcollege.edu/employment. Attach a cover letter addressing how your background and experience are consistent with the required and preferred qualifications of the position, a current resume, and unofficial college transcripts. Applications received by 4 p.m. on Monday, August 2, 2021 will receive full consideration. The position will remain open until filled.

    Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.


    Working at Nicolet Area Technical College

    Nicolet College is a public community college serving Northern Wisconsin from its campus situated along Lake Julia south of Rhinelander, and from outreach centers located within the Nicolet District. The College offers one- and two-year career diplomas and degrees, liberal arts, university transfer studies, and a comprehensive continuing education program. Visit our website at www.nicoletcollege.edu to learn more! Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.

    Find Us
    5364 College Drive
    PO Box 518
    United States

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