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Assistant Residency Coordinator

East Carolina University
Greenville, NC
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Job Details

Job Title:

Assistant Residency Coordinator

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Health Sciences

Classification Title:

10300 University Program Assoc

Competency Level:

2 - Journey

Working Title:

Assistant Residency Coordinator

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Part Time

Recruitment Range:

$15,600 - $24,541

Anticipated Hiring Range:

$15,600 - $16,500

Salary Grade Equivalency:


Work Schedule:


Work Hours:

8:00 a.m. – 5:00 p.m

Position Location (City):


Job Category:

Staff - Office/Clerical

Organizational Unit Overview:

The Department of Emergency Medicine, as one of the clinical departments in the Brody School of Medicine, is a significant contributor to the missions of medical education, patient care, research, and community service. The divisions and sub-specialties represented in Emergency Medicine include: Administration, Emergency Department Clinical services, EastCare Air and Ground Medical Transport, Emergency Medical Services (EMS), Research, Emergency Medicine Residency Program, Emergency Medicine/Internal Medicine Residency Program, Medical Toxicology, Disaster Preparedness and Domestic Violence. The faculty of the department include 50 full-time physicians, 5 part-time physicians and one Ph.D. neurophysiologist.
A combined staff of 34 provides clinical service, emergency medical services instruction, research, accounting, billing and reimbursement, and administrative support to Emergency Medicine’s faculty and learner groups. The department runs two residency programs; a three-year emergency medicine residency training program which has 36 resident physicians and a combined emergency medicine/internal medicine residency program with 10 resident physicians. Additionally, the department supports 2 EMS fellows and 1 simulation fellow. Emergency Medicine provides extensive educational programming to medical students and physician assistant students during clinical rotations. The Department of Emergency Medicine’s FY20 revenues totaled $23,108,238 and annual expenses were $17,481,525.
The department’s educational, clinical and research activities take place within the context of the Brody School of Medicine at East Carolina University and Vidant Medical Center (VMC), a 974-bed state-of-the-art facility, spanning from primary to tertiary care. VMC, a level-one trauma center, represents the primary hospital for the citizens of two counties and serves as the only tertiary care facility for the 1.2 million residents of the eastern third of the state. Emergency clinical services are provided within the Emergency Department (ED). VMC Main ED and Pediatric ED combined patient visits totaled approximately 100,000 over the past year making this Department of Emergency Medicine the busiest within the region. The department also operates the only toxicology service east of Durham, providing in-patient consultations within VMC. Emergency Medicine occupies physical space in VMC (offices, Emergency Department), Brody Health Sciences Building (research laboratory), Physician’s Quadrangle Building M Annex, and EastCare Operations Center.

Job Duties :

The primary purpose of this position is to assist the Emergency Medicine and Emergency Medicine/Internal Medicine Residency Program Directors, 2 Assistant Program Directors, the Chair of Emergency Medicine, Residency Program Coordinator, and Chief Residents to develop, direct, and supervise administrative operations for graduate medical education services within the Department of Emergency Medicine. These include all aspects of the Emergency Medicine Residency Program and the Emergency Medicine/Internal Medicine Residency Program. This position serves as a resource for Graduate Medical Education (GME) information. The Assistant Residency Program Coordinator reports directly to the Clinical Academic Department Administrator for Emergency Medicine in collaboration with the Residency Program Directors. It is the responsibility of the Assistant Coordinator to relieve the day-to-day administrative burdens of running the program from the Directors, Assistant Program Directors, and Chair. The Assistant Coordinator maintains a working knowledge of the policies, procedures and requirements as formulated by the Accreditation Council for Graduate Medical Education (ACGME), American Board of Emergency Medicine Medicine (ABEM), the Residency Review Committee (RRC), National Residency Match Program- Electronic Residency Application Service (NRMP-ERAS), and the institutional polices of Vidant Medical Center/Brody School of Medicine at East Carolina University.

The ECU Brody School of Medicine is affiliated with Vidant Medical Center. Vidant Medical Center is the flagship hospital for Vidant Health and serves as the teaching hospital for the Brody School of Medicine at East Carolina University.

Minimum Education/Experience:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation:


Preferred Experience, Skills, Training/Education:

Prefer a bachelor’s degree in a health related field or an associate’s degree with medical or health related experience. The ability to work independently and complete all assigned duties with minimal supervision is essential. Candidates should possess exceptional organizational skills and the ability to communicate clearly, both verbally and in writing. Computer knowledge and proficiency in Microsoft Office products such as Excel and Word is needed.

License or Certification required by the Department:


Special Instructions to Applicant:

* Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section. * If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. * Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow.

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.

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