Vacancy Open to:
All CandidatesEmployment Type:
Permanent - Full-timeHours per week:
40Months per year:
001898NC Salary Grade Equivalency:
Administrative Support Associate - AdvancedWorking Title:
Administrative Support AssociateSalary Range:
$36,177 - $40,944Anticipate Hiring Range:
$36,177 - $38,699FLSA Status:
College of Engineering (Col)Work Unit:
Engineering TechnologyWork Schedule:
Monday-Friday 8am-5pmPrimary Purpose of Position:
Provides account maintenance and reporting for the department’s state and grant accounts. This position is responsible for all account related business processes in the department, as well as all faculty/staff hiring and other personnel related issues. This will also include online purchase requisitions. Assists the Chair with event and meeting scheduling, calendar maintenance, advisory board support, articulation conferences, ABET activities and special projects. The position works closely with the College of Engineering Business Services Process Owner in accomplishing duties related to the department’s accounts. Orders and forms impacting the accounts will be completed for Engineering Technology faculty members and students. This position provides administrative support to department faculty. This position provides information on business related processes to the Chair.Minimum Education/Experience:
Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. Essential Job Duties:
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
The position requires a self-motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Duties include account management of both state and grant funds, including reconciliations, procurement, receiving, personnel, etc. This position also involves composing correspondence that is sent out to students, faculty, staff, and external contacts. This position reports to the department chair and provides support to the department administration, faculty and students. Assist Academic Advisors and assumes other duties as needed and assigned.Other Work Responsibilities:
Position may also require assistance with event planning, report generation, data analysis and other duties depending on candidate background and experience.Departmental Preferred Experience, Skills, Training/Education:
• College degree in business, accounting, finance or similar area. • Experience with financial reconciliations of general fund and grant accounts. • Experience with balancing budgets and developing budget projections. • Experience with Banner Finance, SAM or equivalent enterprise systems. • Familiar with purchasing in an e-procurement system / using an e-procurement system and processing P-Card transactions. • Personnel experience in a Human Resources Management System (HRMS) and familiar with personnel processes. • Familiar with undergraduate student hiring and/or graduate student appointment processes. • Experience / ability to build class schedules. • Proficient with Microsoft Office software. • Excellent oral and written communication skills. • Prior business experience in college or university setting. • Experience using Banner Student or similar system.Work Location:
Smith BuildingPosting date:
07/20/2021Proposed Hire Date:
08/23/2021Special Notes to Applicants:
Please submit a resume and cover letter with your application.
* These documents are used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from consideration, but it may result in your application not receiving full consideration of your knowledge, skills, abilities, education and experience.