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Human Resources Specialist

The University of North Carolina at Charlotte
FM - Human Resources

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
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Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

University Program Associate - Journey

Working Title:

Human Resources Specialist

Salary Range:

$37,203 - $40,000

Anticipate Hiring Range:

$37,203 - $40,000

FLSA Status:

Non Exempt


Business Affairs


Facilities Management (Adm)

Work Unit:

Facilities Management AVC

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday

Primary Purpose of Position:

Primary purpose is to assist hiring managers with position descriptions and job postings; create interview guides; schedule and/or sit in interviews for SHRA positions as needed; assist employees with the interpretation of University and FM policies and procedures; manage the temporary employee FM process; assist with employee engagement events; manage employee files and records; assist with managing the vacancy report and FM organizational chart; and provide administrative support to the FMHR Director.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Job Duties:

1. Provide assistance and coordination in the full life cycle recruiting process for FM positions using the applicant tracking system. 2. Ensure recruitment practices are done in accordance with employment laws, regulations, and University policies and procedures.3. Coordinate and lead strategy sessions with hiring managers to provide guidance in the creation of position descriptions and job postings. 4. Develop strategies for advertising vacancies to attract qualified and diverse candidates. 5. Assist hiring managers in the evaluation of candidate qualifications as requested. 6. Assist with maintaining and updating position descriptions.
7. Draft and compose correspondence, guides, presentations and other supporting documents for the unit that will assist hiring managers in the application of the hiring process.
8. Maintain communications with FM supervisors, managers and directors in response to requests for information, assistance and guidance on the hiring process.9. Enter HR actions into NinerTalent (PeopleAdmin), monitoring the action from start to finish, adding the appropriate information, and completing the appropriate paperwork as needed. 10. Interpret guidelines, answer inquiries and provide advice and counsel on University HR hiring policies, processes and procedures.11. Complete hiring actions and documents to ensure accuracy, completeness and institutional compliance to University guidelines and/or regulations.

Other Work Responsibilities:

1. Utilize, reconcile and manipulate data from different internal and external software systems.
2. Compile, analyze, assimilate and compose information and records.
3. Assist with providing guidance and support with position management.
4. Generate reports as requested by FMHR Director.5. Facilitate training on the hiring process.
6. Perform other related duties as assigned and/or delegated.7. Serve as a search committee member, group interview facilitator and/or complete reference checks for FM recruitment, as needed.

Departmental Preferred Experience, Skills, Training/Education:

1. Graduation from a four year college or university and one year of related experience or the equivalent combination of training and experience is required.
2. Two years of related human resources experience preferred.
3. Strong knowledge of employment laws and regulations.
4. Ability to interpret and communicate University, state and federal laws, regulations, policies and procedures.
5. Experience using applicant tracking systems – preferably PeopleAdmin.6. Experience writing position descriptions and job postings.
7. Exemplary skills in verbal, written and interpersonal communications with the ability to influence and effectively work with diverse populations.
8. Excellent organizational and analytical skills.
9. Strong customer service orientation and ability to effectively anticipate and respond to requests for information and assistance.
10. Proficient in Microsoft Office Suite and Google Suite.
11. Ability to instruct, or provide, facilitation of instruction for employees.
12. Flexible and innovative with ability to manage responsibilities and multiple priorities with very little supervision in a time-critical environment.
13. Strong ability to create, compose and edit written materials.
14. Ability to define problems, collect data, establish facts and draw valid conclusions.
15. Ability to maintain high level of confidentiality and professionalism.
16. High ethical standards and strong sense of integrity.
17. Fluency in Spanish and English preferred.
18. Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

Work Location:

FM - Human Resources

Posting date:


Closing date:


Proposed Hire Date:


Special Notes to Applicants:

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.

* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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