Administrative Support Specialist

The University of North Carolina at Charlotte
Educational Leadership
Closing date
Sep 13, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Vacancy Open to:

All Candidates

Employment Type:

Time Limited - Full-time

If time-limited, note appointment end date:


Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

Administrative Support Specialist - Journey

Working Title:

Administrative Support Specialist

Salary Range:

$31,200 - $36,121

Anticipate Hiring Range:

$31,200 - $36,121

FLSA Status:

Non Exempt


Academic Affairs


College of Education (Col)

Work Unit:

Educational Leadership

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday

Primary Purpose of Position:

The Administrative Support Specialist provides administrative support to team members of the Early Educator Support Office, a program that provides mentoring and evaluation services to assigned early childhood education lead teachers who hold or are eligible to hold a North Carolina Birth-through-Kindergarten License and who are employed by nonpublic schools: NC Pre-Kindergarten, NC Developmental Day and MECK Pre-K. This position is responsible for ensuring that administrative procedures of the University are followed by all staff in an accurate and timely manner. Responsibilities include: travel documentation and reimbursement for staff, maintenance, reconciliation, and analysis of grant budget, development of tools to track and tracking of professional development for all served teachers, reporting on PD status, collaboration with PD specialists, regular reporting on grant expenditures, grant requirements, and routine programmatic needs assessments.

Minimum Education/Experience:

Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.

University Preferred Qualifications:

Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.

Essential Job Duties:

The Administrative Support Specialist provides administrative support to team members of the Early Educator Support Office and may provide mentoring support services to assigned early childhood education leads teachers who hold or are eligible to hold a North Carolina Birth-through-Kindergarten License and who are employed by nonpublic schools: NC Pre-Kindergarten, NC Developmental Day and MECK Pre-K.

Other Work Responsibilities:

This position is responsible for ensuring that administrative procedures of the University are followed by all staff and that all aspects of the services to teachers are delivered according to guidelines and procedures established by the Early Educator Support Office, in accordance with NC State Board of Education policies.

Departmental Preferred Experience, Skills, Training/Education:

Minimum of BA/BS degree in early childhood education or related field. North Carolina Birth-through-Kindergarten or Preschool Add-on Standard Professional II license. Equivalent education, experience and NC Education License may be considered. Experience with the NC teacher education and licensure system, NC State Board of Education policies is preferred. Additional 1-2 years of administrative/clerical office experience and familiarity with Microsoft Office suite (Word, Excel, Access, Outlook, PowerPoint, etc.).

Necessary Licenses or Certifications:


Work Location:

Educational Leadership

Posting date:


Closing date:


Proposed Hire Date:


Special Notes to Applicants:

This is a time-limited position that is scheduled to expire on 9/30/2021. Additional funding for this position is anticipated but not guaranteed. If the funding is received then the position will continue until approved funding has been exhausted. If the funding is not received then the position will expire on 9/30/2021.

Please submit a resume and cover letter with your application.

  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.

  • Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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