This job has expired

Business Officer

Employer
The University of North Carolina at Charlotte
Location
Charlotte, NC
Closing date
Jul 30, 2021

View more

Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Institutional Research & Planning
You need to sign in or create an account to save a job.

Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:

40

Months per year:

12

Position Number:

002011, 001846

NC Salary Grade Equivalency:

77

Classification Title:

Business Officer - Advanced

Working Title:

Business Officer

Salary Range:

$60,518 - $80,028

Anticipate Hiring Range:

$60,518 - $80,028

FLSA Status:

Exempt

Division:

Academic Affairs

Department:

Academic Affairs (Adm)

Work Unit:

Academic Affairs VC

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday

Primary Purpose of Position:

The Division of Academic Affairs is accpeting applications for Advanced Business Officers in the Cato College of Education (COED) and the College of Computing and Informatics (CCI).

The Business Officer (BO) administers and manages a broad range of business, human resources and financial affairs (budget). As a direct report to the Dean, the BO serves as a member of the Dean’s Office executive team. They are expected to have substantive knowledge of the academic goals of the college, division, and University in relationship to broader higher education trends and adeptly connect strategic, tactical and change management plans and initiatives for college budget and personnel resource planning.

This position supports the College in management of state resources, state funded personnel, equipment, purchases, inventory to ensure most efficient use of state funds, while applying a broad knowledge of accounting, budget, human resources, and business practices to perform a range of business-related duties associated with accounting, budgeting, personnel, auditing, risk management, compliance, grant administration and special projects/initiatives for the Dean of the Cato College of Education. The position is also responsible for training departmental staff and faculty and serves as their primary resource on budget and personnel matters.

Please note: remote work and/or relocation assistance is not available.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:


Graduation from a four-year college or university with a degree in Business Administration, Public Administration or related business area and three years of administration management or business management experience; or an equivalent combination of training and experience

Essential Job Duties:

The Business Officer (BO) administers and manages a broad range of business, human resources and financial affairs (budget). As a direct report to the Dean, the BO serves as a member of the Dean’s Office executive team. They are expected to have substantive knowledge of the academic goals of the college, division, and University in relationship to broader higher education trends and adeptly connect strategic, tactical and change management plans and initiatives for college budget and personnel resource planning.

The BO role requires awareness of and sensitivity to the diversity within the College in terms of its students, faculty and staff, department and college-wide organizational cultures, and expansive range of degree, research and engaged- community and engaged-scholarship programs. They work in close collaboration with college leadership, and are expected to be well-positioned to assess, organize, justify, submit, and represent its resource needs to a critical-path of division and campus leadership partners.

The BO adeptly facilitates an “all funds, all resources” management approach to ensure student and faculty success through the optimization of resources. They provide current and multi-year reports and information insights to advise leaders on actionable options that ensure sustainable program and operations. The BO is the staff lead for the cyclical budget call process and a range of ad hoc budget and personnel appointment and compensation requests. They serve an essential advising, communication, and implementation role during periods involving broader environment disruptions or directional changes that impact the University, College, or, program.

The BO serves as the primary internal resource to interpret policies and procedures of the University and a host of authoritative entities — both internal and external —which direct or influence how campus and college leaders and teams navigate options, make decisions, and do business. They field inquiries and research solutions to the complex challenges busy academic and staff leaders face. University compliance requirements and expectations align to a range of external sources that include the UNC System Office (SO), state and federal government offices, sponsored research and accreditation agencies, and corporate and individual donors. The BO oversees or coordinates activities associated with internal or external agency audits.

The BO must be a highly effective, engaging communicator with abilities to distill, translate and share a range of technically oriented, compliance-rich “need to know” information, mandates, policies and procedures. They serves as a liaison to department chairs and other administrative faculty and staff as fiduciary and hiring manager heads and a range of employee supervisors. The BO further distributes notifications, announcements, status reports and lists, and information requests from campus partners. They serve as a liaison to department chairs and other administrative faculty and staff as fiduciary and hiring manager heads and a range of employee supervisors and program and operations managers and their teams.

Business officers in the colleges, as granted by the Provost, possess delegated review and signature authority as a proxy for the Dean(s) as granted by the Provost. The foundation for this span and level of authority is to support academic leaders, college-wide, enabling them to (re)focus on academic priorities in keeping with their shared fiduciary and compliance responsibilities. This responsibility is especially important given the campus model for budgeting, human resources and business administrative actions is highly distributed. The BO directly supervises professional level employees and possesses authority for the indirect supervision of others in departments. They provide support, training, and creates and revises college-specific procedural guidance for department business services coordinators and administrative assistants, among others, involved in business administration activities.

Other Work Responsibilities:

BUSINESS ADMINISTRATION/INFORMATION ANALYSIS / COMMUNICATION
The Business Officer Independently manages a variety of business functions with dynamic funding sources and a variety of functional activities, programs, and services. The BO participates and serves as an active participant in the short and long term strategic goals and planning for the college. They create a variety of reports to provide financial information to the Dean and Chairs, including the preparation and submission of the annual Delaware Project and reporting for accrediting bodies.

The BO progressively innovates and standardizes the financial/budgeting, personnel and business administration work of the college in partnership with campus administrators and their teams. The BO interfaces with a variety of leaders and managers within the division Academic Affairs, in addition to other divisional and campus partners including Business Affairs, Advancement, Institutional Integrity, Research and Economic Development, and, OneIT. They work in partnership with Academic Affairs Budget and Personnel (AABP) and the Office of the Provost and are a member of the division’s Business Officer Council.

The BO provides guidance and advice on a daily basis to departments and programs to make sure rules and regulations are followed and provides training to all departmental administrative staff.

The Business Officer analyzes and resolves unprecedented issues and problems that necessitate input from and collaboration with external sources and serves as a resource for others in resolving such issues and problems. This position must advise the Dean and all chairs on the most efficient methods of accomplishing goals while staying compliant with all human resources and financial policies.

In ever-increasing ways, the BO assists with the collection of information to coordinate or directly develop summary or status reports and justifications for the request of budget-or personnel-related resources or actions to submit to or through the division of academic affairs. Often, additional Chancellor or UNC System Office (SO) management review and approvals are required.

The BO develops written documents and/or reports with comprehensive and interpretative information that usually spans across functional areas to support data-informed decision making. In this position, it is necessary to communicate with a variety of offices in the University on behalf of the College and Dean, such as the Academic Affairs, Financial Services, Research Services, Institutional Research, Office of Business Affairs, Human Resources, and Payroll. The individual in this position is the primary resource for the College in understanding University, UNC system, state requirements related to budget and personnel, in addition to the requirements for fiscal management from a variety of foundations, and state and federal funding sources. In addition, it is necessary to work with a variety of individuals.

FINANCIAL MANAGEMENT
The BO guides leaders and their teams to frequently review their monthly, quarterly, annual and multi-year revenue and expenses and remaining balances to understand their overall budgeting position. They establish and revise College procedures governing fiscal affairs, such as the Faculty Handbook, and develop internal guides and instructions, tools and services for modeling out various views and allocation changes that allow for responsive management in terms of assessing options, making decisions and directing the actions of budget staff.

Additional budget management duties include: a) review and approval of college-wide purchasing and expense activity including salaries and wages, contracting related to purchased services, equipment, software, or leasing, subscriptions, telecommunications, and, supplies, etc.; b) direct management of Dean’s Office budget and the oversight and coordination of departmental-level budgeting and cash, receipts, and fee management including daily accounting and frequent reconciliation; c) reporting and analyses by fund type, department, and college-wide but also further organized by various combinations of primary cost centers to examine patterns, trends, and add context notes to understand opportunities for resource optimization; and, d) establishment of new or close out of inactive fund numbers; and, e) submission of fund- and systems-access actions to maintain role authority updates based on role changes, and separations, among others.

Personnel expenses represent ~75% of the division’s- and most colleges’ -total expenses. Therefore, the BO is required to have a command of and their ability to responsively advise others on the full range of position budgeting, accounting, weekly reconciliation, and frequent reporting. Position budget actions vary greatly based on employment type, appointment basis, length of employment, employee classification/title/rank, and the purpose, type, level, timing, and fund source, among other factors and policy governance. The BO works in close coordination with key college and campus offices regarding this broad set of personnel budgets and employment factors. Examples include: the college’s Research Office, the office of Grants and Contracts Administration (GCA) within Research and Economic Development (RED), the Graduate School, Treasury Services, and AABP. Other employee-related expenses can involve searches and relocation moves, faculty start-up, professorship operating funds, stipend pays for additional duties, and professional development and training, among others.

HUMAN RESOURCES MANAGEMENT
The BO oversees personnel actions that support the full employee life cycle, such as recruitment, contracting, hiring, and onboarding; compensation which may include salary or wages, benefits and leave administration, stipend (special pays), workplace accommodations or other employee relations considerations based on University policies and procedures, employee recognition programs and awards, annual reviews, education tuition waivers, campus learning and development offerings, retirements or resignations and related leave payouts due to separations, and a host of faculty-specific programs and options supported by University, division or college policies and procedures.

The BO assists with the development and updating of the college’s Resilience Planner business continuity plan as a risk management shared responsibility with leaders. The BO ensures the planning for staff-related professional development and training to: a) continually advance role and team-based proficiency levels; b) develop cross-functional capability between roles; c) ensure business administration service continuity (including vacancy coverage); d) implement targeted initiatives for continuous improvement (college-specific or adoptions on behalf of division or campus); and, e) succession planning for key roles.

Relatedly, the BO conducts comprehensive, cyclical organizational structure and staff composition reviews and develops resource and implementation plans that require the Dean’s and additional levels of pre-review and approval. More specifically, They will complete or coordinate department and college-wide staffing changes in partnership with department chairs to address changing program and business needs through a comprehensive lens. These actions often merit long-lead periods to accommodate resource (re)allocations, the coordination of other potential adjustments and pre-review by the Dean and Division. The BO is responsible for ensuring the timely, cyclical review of new and existing staff regarding career progression changes and related position description and or salary/wage modification.

Departmental Preferred Experience, Skills, Training/Education:

• Master’s degree preferred or bachelor’s degree with a minimum of two years of budget and funds management experience with various types of funds: general funds, institutional trust funds, receipt-based funds, and discretionary funds.
• Ability to supervise and manage professional level employees.
• Experience in Human Resources compliance with recruitment and selection policies, procedures, and software.
• Experience with strategic budget planning and budget presentation.
• Comprehensive experience and knowledge of accounting and budgeting practices, and ability to provide budgetary planning, forecasting, and presentation.
• Experience in audit, compliance, project management and risk management are preferred.
• Excellent written and verbal communication skills.
• Strong problem solving and analytical skills.
• Excellent computer skills including proficiency with Banner, Visio, Microsoft Office and Google suite.
• Proficiency in Excel required at the high intermediate level.
• Good organizational skills. Ability to work under pressure of deadlines.
• Ability to independently manage a broad range of business functions and self-directed organization/work prioritization.

Necessary Licenses or Certifications:

None

Posting date:

07/09/2021

Closing date:

08/08/2021

Proposed Hire Date:

09/13/2021

Special Notes to Applicants:

1) Applications will be considered for Business Officer position in both COED and CCI.
2) Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilies, education and professional experience.
3) Please ensure your full range of knowledge, skills, abilies, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duos second.
4) If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job dues secon of previous employment).
5) Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Organization

About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:

  •  

    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.

       

Find Us
Location
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert