Vacancy Open to:
All CandidatesEmployment Type:
Permanent - Full-timeHours per week:
40Months per year:
001795NC Salary Grade Equivalency:
University Program Associate - JourneyWorking Title:
University Program AssociateSalary Range:
$37,203 - $44,218 Anticipate Hiring Range:
$37,203 - $42,007FLSA Status:
College of Engineering (Col)Work Unit:
College of EngineeringWork Schedule:
8:00 am – 5:00 pm; Monday – FridayPrimary Purpose of Position:
The position primarily supports the Associate Dean of the College for academic affairs and student services information. The position is charged with the responsibility of promoting and encouraging teamwork, planning events, and conducting and monitoring the progress of each project to ensure that they are carried to completion in a professional, accurate, and timely manner. The success or failure of these projects depends on the leadership, independent judgment, and organizational skills of the incumbent. Minimum Education/Experience:
The position also supports the Director of Alumni Affairs with fund support and program planning, and the Assistant Dean for Computing (Mosaic). Positions at this level administer oversee, and/or manage technical processing functions at the college level and carry out higher level day to day activities as the need arises.
The program associate will be responsible primarily for help with office management, budget accounting, meeting scheduling and preparation, technological communications, surveys, and data system management. The Program Associate will work with the Director of Alumni Affairs for the college to help maintain external constituent relations and will help manage the planning and execution of special events. The incumbent will also serve as a first point of contact for the Dean’s Office and will support the dean’s and college’s administrative staff as needed. The incumbent will also assist new staff members in the development of processes and general office procedures.
Required Minimum Qualifications: Essential Job Duties:
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four year college or university; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
The program associate handles scheduling and prepares materials for student-related meetings for Senior Associate Dean. Meetings for Senior Associate Dean may involve students, faculty, staff, administrators, funders and community partners. Handles all logistics associated with meetings including; preparing participant materials, organizing campus tours; coordinating meeting spaces, arranging catering; ensuring meetings run smoothly (catering arrives, rooms are open, etc.). Handles all logistics associated with special events including: meeting with and corresponding with event participants; managing invitations and RSVPs; reserving spaces; arranging catering; preparing materials for participants, helping with event execution. Events include: New Faculty Orientation; Development Fund events; and College events. Collects and analyzes data for many national surveys. Collects information for ABET reports. Collects, researches, and analyzes information for processing, monitoring, or measuring programs. Assists on various scholarship programs, including OSDS, Senior Design, and Industrial Lab Solutions. Answers phones and assists faculty, administrators, donors, campus units, students, etc, with questions regarding the college of engineering, including program mission, policies and procedures, and technical issues. Understands the college programs and university policies and procedures and communicates with diverse constituencies. Contacts other departments for problem resolution: Attends Admin Forum; Staff Council if an area representative; prepares travel documents. Responds to students who wish to see Dean or Associate Dean. Works with deans, chairs, staff, students, university offices and off campus stakeholders. Adapts to interruption in workflow stopping to listen to needs of students, faculty, and staff. Works Commencement for the college and helps set up engineering functions for students and parents. Understands and articulates the college mission, model and policies to constituent groups. Understands student concerns and communicates regularly with them, plans and co-leads steering committee meetings and other planning meetings in response to identified needs.Other Work Responsibilities:
Prepares meeting announcements, letters, memos, etc. Prepares thank you letters/cards, congratulations, sympathy cards on behalf of Dean and Associate Dean. Proofreads for Dean and Associate Dean for college newsletters, invitations, exams for students, etc. Helps set up administrative meetings. Fulfills development mailing and email list requests. Responsible for developing and editing all major Institute communications materials, including website content, marketing materials, budget experience, college press releases, PowerPoint presentations, and internal communications within the college.Departmental Preferred Experience, Skills, Training/Education:
Excellent communication skills along with the ability to analyze problems and work details to successful conclusions. Work Location:
Ability to be flexible in a multifaceted work environment.
Experience and demonstrated ability to use MS Office products.
Experience managing and reconciling budgets.
Experience planning meetings, events, and/or conferences.
Experience with Banner products, purchasing to include P-Card transactions, travel, Kronos, and personnel procedures.
310 Duke Centennail HallPosting date:
07/26/2021Proposed Hire Date:
08/01/2021Special Notes to Applicants:
• Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
• Please ensure your full range of knowledge, skills, abilities, experience, education are listed on your application. Do not write “see resume” on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experience to support your answers.
• Failure to answer the questions at the end of the application will not preclude your application from being considered, but may result in your application not receiving the full consideration of your knowledge, skills, and abilities.