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Catering Coordinator

Employer
University of Puget Sound
Location
Dining & Conference Services
Closing date
Aug 3, 2021
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Job Details

Job Title: Catering Coordinator
Location: Dining & Conference Services
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 5885
Staff Posting Details Appointment: Regular, Full-Time (1.0FTE)

Position Summary:

The Catering Coordinator serves as a liaison between Catering Services and the client, planning events and services.

Essential Job Functions and Responsibilities:

    Supports the Assistant Director for Catering and Cafés with designing high profile events.Ability to train students in the fundamentals of break, buffet, and tableside services.Responsible for editing and approving timecards for DCS student catering workers using the university’s PeopleSoft timekeeping systems.Responsible for planning and creating menus with customers for university and off campus catering events.Provide general administrative duties in support of Catering activities.Responsible for Catering Lead duties in their absence and provides additional support for large events.Provides direction and supervision to the catering student staff in the absence of Catering Leads.Provides full time coverage as needed in the absence of the Office Assistant/Accounts Payable and the Payroll & Accounts Receivable Coordinator.Coordinates with culinary staff the overall details of university and off campus catering events.Distribute and communicate Catering details to the appropriate areas as well as any updates.Assists in the training of student staff members.Participates in the recruitment and interviewing of catering staff.Serves as backup to generate catering invoices and reconcile the catering accounts receivable with the PeopleSoft system.Serves as backup for maintaining the DCS cash vault, which includes reconciling petty cash, cashier bags, and food worker card reimbursements. Serves as a back up to Office Assistant/Accounts Payable for answering main phone line, printing ID/Meal Cards and general administrative office support.Adheres to policies as outlined in the DCS Handbook.Additional duties as assigned by the Assistant Director for Catering and Cafés.
Minimum Requirements

Candidates must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.

  • High school diploma or equivalent
  • An Associate’s or Bachelor’s degree in hospitality, culinary arts or related field preferred
  • Ability to work in a fast-paced environment
  • Understanding of general accounting principlesProficient with general timekeeping tasksFamiliar with taxable and non-taxable regulationsProficient in MS Office Suite (MS Excel, MS Outlook, MS Word in particular)Must possess a valid Food Worker CardMust demonstrate a strong customer service orientation and have the ability to organize, prioritize and problem-solve, and communicate and work with a diverse group of staffRegular and reliable attendanceAbility to respectfully work, communicate and provide leadership within a diverse campus community

Preferred Experience

  • Event planning experience
  • Experience working within a higher education institutional setting
  • PeopleSoft timekeeping system, Odyssey, 25Live, and CaterTrax event planning software program

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to work shifts of twelve or more hours.
  • Ability to bend and stoop to grasp objects, climb ladders, push and pull carts weighing up to 100 pounds, unassisted.
  • Ability to lift up to 30 pounds. Lift up to 35 pounds unassisted on occasion.
  • Ability to visually examine products for quality and signage/labeling for accuracy.
  • Ability to stand for long periods of time.
  • Ability to work in a fast-paced, strenuous environment.
Compensation and Benefits: Up to $20.25/hr DOE. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices-services/human-resources/overview-of-university-benefit/.

Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

    ResumeLetter of Interest
Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:

    We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.
Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/

The University of Puget Sound is an equal opportunity employer.

Company

Working at University of Puget Sound

The University of Puget Sound is an independent residential undergraduate liberal arts college with selected graduate programs building effectively on a liberal arts foundation. The University, as a community of learning, maintains a strong commitment to teaching excellence, scholarly engagement, and fruitful student-faculty interaction.

The mission of the University is to develop in its students capacities for critical analysis, aesthetic appreciation, sound judgment, and apt expression that will sustain a lifetime of intellectual curiosity, active inquiry, and reasoned independence. A Puget Sound education, both academic and co-curricular, encourages a rich knowledge of self and others, an appreciation of commonality and difference, the full, open, and civil discussion of ideas, thoughtful moral discourse, and the integration of learning, preparing the University's graduates to meet the highest tests of democratic citizenship. Such an education seeks to liberate each person's fullest intellectual and human potential to assist in the unfolding of creative and useful lives.

The University of Puget Sound campus offers a unique blend of ingredients for immersing yourself in learning: the unparalleled scenery of the Pacific Northwest, traditional Tudor-Gothic architecture, leafy enclaves for quiet study, and common areas infused with an indisputable energy. The campus is just minutes away from downtown Tacoma, with its revitalized waterfront, thriving arts and culture scene, and an eclectic mix of retail shops and restaurants.

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