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Manager of Special Events

Case Western Reserve University
Case Main Campus
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Job Details

Job Title: Manager of Special Events
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 9013

The Manager of Special Events has responsibility for the planning and implementation of the school's program of special events in support of the College of Arts and Sciences Office of the Dean. Functioning as a member of the college's Office of the Dean team, the manager will work in partnership with university offices, dean’s office leadership, department faculty and staff to design and implement programming and activities that support the college's mission and strategic priorities engagement, cultivation and stewardship efforts.


    Direct, oversee and execute a strategic plan for special programs and events to support the goals of the Office of the Dean. Collaborate with colleagues from student, faculty and staff organizations and with partner institutions outside the university to execute programs and events related to the college or its constituents. Work with the Office of the Dean’s development and external relations team to produce events for multiple constituents in support of the acquisition and stewardship of gifts. Maintain data-driven evaluation systems to monitor the success of and provide strategic recommendations for that strategic plan. Audiences include alumni, donors, prospective donors, students, prospective students, faculty, staff and community members. Responsibilities include budget development, vendor contract negotiation, audience identification, communications, promotion, logistics (venue booking, catering, parking, audio/visual, and rentals), staffing oversight and evaluation. Collaborate with the Case Western Reserve University Student Activities and Leadership Office, University Programming Board, Donor Relations and University Events Office, Case Western Reserve University Alumni Association on the coordination and execution of programs and events. Conduct benchmarking and research to evaluate existing events and develop new events as part of the Office of the Dean’s overall event strategy. (60%) Provide event planning consultation services to College of Arts and Sciences' administration, faculty and staff and students in their efforts to develop strategy, determine audiences and plan activities. (10%) In collaboration with University Marketing and Communications: oversee the college-wide email communications infrastructure, maintain tools and technologies for internal faculty, staff and student email list management, audience segmentation and email marketing. Work with University Marketing and Communications, college and university staff to upload and update lists regularly. Work with University Marketing and Communications on the design and distribution of college-wide email campaigns for faculty, staff and students on behalf of the Office of the Dean. (10%)Maintain College of Arts and Sciences central Google calendar of events by soliciting department and center events to cross-post. Work with University Marketing and Communications to further promote college events. (10%) Serve as primary contact with the Office of Student Employment for Office of the Dean student assistant program. Oversee hiring, training and performance review program. (10%)


Perform other duties as assigned. (<1%)


Department: Frequent contact with the dean, associate and assistant deans, department chairs, and directors. Contact with faculty, students, and staff as required to perform essential functions.

University: Contact with the president's office, vice presidents, deans, trustees, directors of administrative departments, faculty, and staff as required to perform essential functions.

External: Contact with vendors, donors and alumni, as required to perform essential functions.

Students: Contact with undergraduate, graduate, and professional students as required to perform essential functions.


Oversee student employees. May oversee temporary office employees.


Experience: 3 years of progressive experience in planning, implementing and managing events and event strategies required, preferably in a higher education or nonprofit organization setting.

Education/Licensing: Bachelor’s degree required. Master’s degree preferred.


    Ability to work independently and as part of a team.Intellectual curiosity, along with knowledge of the arts, humanities, math and natural sciences, and social sciences is desirable; higher education experience is highly desirable.High degree of energy, creativity and flexibility.Strong verbal and written communication skills.Excellent interpersonal and customer service skills.Strong organization and administrative skills.Ability to prioritize and manage multiple projects to meet deadlines.High level of professionalism, confidentiality, diplomacy and discretion.Proficiency in Microsoft Office (Word, Excel and PowerPoint) required.Proficiency in email marketing platforms (e.g., MailChimp) and event management platforms (e.g., Eventbrite) strongly preferred.Proficiency in collaborative software (e.g., Google Apps) and the ability to learn new software programs strongly preferred.Proficiency in graphics and web design software (e.g., Adobe Creative Cloud) preferred.Ability to meet consistent attendance.Ability to interact with colleagues, supervisors, and customers face to face.Ability to meet consistent attendance.


General office environment. Some evening and weekend work hours are required. Occasional travel may be required.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.


COVID Vaccination Case Western Reserve University has implemented a COVID Vaccination policy requiring evidence of COVID-19 vaccination for all students, faculty and staff with an on-campus presence. Religious and medical exemptions may be provided in accordance with applicable federal and state laws. For more information go to: Applicants may contact the Office of Equity at 216-368-3066 /[email protected] for information regarding religious or medical exemptions as an accommodation.


Working at Case Western Reserve University

Case Western Reserve University is among the nation's leading research institutions. Founded in 1826 and shaped by the unique merger of the Case Institute of Technology and Western Reserve University, Case Western Reserve is distinguished by its strengths in educationresearch, service and experiential learning. Located in Cleveland's University Circle, we offer nationally recognized programs in the arts and sciencesdental medicineengineeringlawmanagementmedicinenursing and social sciences.

Student enrollment exceeds 9,800 students, forty percent of whom are undergraduatesFacultyand students hail from more than 90 countries, with academic interests that reach every region of the world. Case Western Reserve, with the support of individuals, corporations and foundations, aids nearly 100 designated research centers.

As a service-oriented institution dedicated to civic leadership, Case Western Reserve seeks individually and collectively to prepare our students to improve the human condition and to direct the benefits of discovery toward a better society. This effort is not limited to the university's classrooms, laboratories, librariesresidence halls and athletic fields, but includes partnerships with many other institutions. We build these partnerships believing that our ability to improve the human condition should begin in our own community.

Case Western Reserve University remains Ohio's top-ranked school among the nation's premier national universities, as ranked by U.S. News & World Report and is the only Ohio institution ranked in the top 50 nationally. We promote a culture of inquiry marked by rigor, creativity, curiosity, innovation, respect, sensitivity and open communication of ideas.

The university supports interdisciplinary partnerships in education and research with numerous faculty holding joint appointments in more than one Case Western Reserve school or department, as well as at neighboring institutions. These relationships launched many of the unique pairings of science, business and liberal arts into the centers and programs that enhance the undergraduate and graduate experience at the university. Our dual degree programs enrich the educational experience for those students who choose to balance the technical requirements of engineering or the sciences with a strong interest in the humanities.

With more than $375 million in research funding annually, the university attracts outstanding undergraduate and graduate students along with renowned faculty whose research has made significant contributions to the way we live and work. Case Western Reserve counts 15 Nobel laureates among our alumni and current and former faculty, including the first American scientist to ever receive the prize.

Our students' experiences in cultural institutions, clinics, social service agencies and industry are not viewed as “extra-curricular,” but create the learning experience that defines a Case Western Reserve education. The university's service programs in the Cleveland Municipal School District have impacted more than 145,000 students with more than 43 signature programs. The university has launched more than 580 community partnerships on the local, national and international levels. Annually the university sponsors Case for Community Day, an event where hundreds of Case Western Reserve employees and students lend their time and talent to targeted community development projects in the Greater Cleveland area.

Our alumni number more than 110,000 and constitute a “who's who” of every profession. Alumni represent one of the university's strongest resources, playing a vital role in campus life through their work as advisors, mentors, friends and advocates.

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