Position Title:

Executive Assistant to the Chancellor - Ancilla College of Marian University

Job Description:

Working closely with the Chancellor, the Executive Assistant promotes Marian University’s Catholic Franciscan mission and identity by completing a variety of administrative and coordination duties including, but not limited to, those outlined below. The incumbent will serve as the primary staff member supporting the work of the Chancellor, managing the Chancellor’s calendar, arranging the Chancellor’s travel, working with the Chancellor on presentations and events and will also serve as the Board assistant secretary and liaison.

Essential Duties and Responsibilities:

Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services.

Staff the Office of the Chancellor, welcoming visitors, answering telephones, coordinating communication and correspondence, and maintaining the professionalism of the office

Manage Chancellor’s office budget, including processing the expenses and processing payment of expenses

Organize and coordinate events

Work with other offices planning events and keeping the Chancellor informed of those events

Assist with travel arrangements

Accomplish general office responsibilities, including communication, answering phones, managing office mail, greeting guests, ordering office supplies, updating office files

Serve as assistant secretary to the Board of Trustees and prepare minutes of those meetings

Serve as coordinator for board of trustee’s meetings

Coordinate preparation of the contents of the board briefing book

Facilitate board committee assignments

Maintain board prospects spreadsheet

Maintain board compliance documents

Take notes at cabinet meetings

Draft correspondence, background materials, reports, data

Review forms requesting the Chancellor’s authorization

Other duties as assigned

Required Qualifications:

Required Qualifications:

Bachelor’s degree and 5 years of relevant experience or comparable combination of education and experience preferred

Knowledge of office administration preferably in a college or university setting

Proficiency in spoken and written English

Proficiency with Word, Excel, PowerPoint and working knowledge of other programs in the Microsoft Office suite

Minimum of three years of experience with confidential materials

High level of personal integrity

Evidence of success working with diverse audiences and people

Strong writing skills

Strong organizational skills

Professional demeanor

Strong ability to collaborate and work as a team player with both internal and external stakeholders of the University

Ability to take initiative and implement responsibilities with minimal direction/supervision; ability to seek information/learn when new knowledge or skills are required

Innovative and creative problem-solver with ability to challenge the status quo

Work Schedule: Office hours are 8:00 a.m. to 4:30 p.m. Monday through Friday. This position, however, will require work outside the normal office hours also.

Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current CV, contact information for three professional references, and responses to the supplemental mission questions.

Ancilla College of Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Preferred Qualifications:

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

https://www.marian.edu/faith

Posting Number:

P036S

Number of Vacancies:

1

Open Until Filled:

Yes

Special Instructions to Applicants:

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

https://www.marian.edu/faith

Quick Link for Internal Postings:

https://marian.peopleadmin.com/postings/289