**Internal Only** Associate Director

Job Details

Position OverviewThe Associate Director leads the Office of Contract Negotiations, including supervising Contract Officers and acting as a part of Research Administration leadership. The office creates and/or negotiates award agreements including all terms and conditions prior to acceptance by the University of Kansas and the University of Kansas Center for Research, Inc. (KUCR), performs the preparation and negotiation of subrecipient agreements, reviews material transfer agreements, data use agreements, and other research-related agreements, and provides overall subject matter expertise related to agreements to support sponsored research administration at KU-Lawrence. Contract Negotiations annually manages about 1200 agreements for about 300 public and private sponsoring agencies. This is a key position in the management of sponsored awards at the University of Kansas.
Job Description40%- Contract Negotiation for Sponsored Projects
-Act as Principal point of contact for sponsored contracting activities for KU Lawrence campus.
-Act as primary negotiator for highly sensitive and extremely complex research agreements, including funding agreements, data sharing agreements, data licenses, non-disclosure agreements for use of proprietary information and material transfer agreements between the university and external sponsors. Interprets applicability of statutes and regulations contained in a wide-variety of award documents.
-Advise and recommend institutional acceptance or non-acceptance to designated authorized signatory.

40%- Operational Unit Leadership
- Provide supervision and strategic and operational leadership to an office of four full-time staff members. This group handles all sponsored contracting activities and related material transfer and confidential disclosure agreements for KU Lawrence campus, including issuing subcontracts to external organizations and negotiating contracts coming to KU investigators/researchers.
-Hire, supervise, evaluate and train contract negotiation staff members in methods of successful negotiation and direct staff in the resolution of complex contractual difficulties.
- Coordinate the work of the Contracts unit with other Office of Research (OR) departments to meet agency-imposed deadlines.
- Monitor the negotiation activities of KU Lawrence campus to provide consistent application of research policies, a coherent strategy for acceptance of award terms, protection of the university and corporation from undue risk, and attainment of optimal contract terms for research efforts. Works with General Counsel Office to help achieve consistent application of research and university policies.
- Provide advice and expertise to KU/OR/KUCR on the administration of contracts and grants and works with Executive Director of the Center for Technology Commercialization on related technology transfer issues that are presented in research agreements.
- Work closely with faculty, staff, and central administrators of the university as well as with representatives of the federal government, private sponsors, and subrecipients. Ensures contractual consistency with needs as articulated by researchers.

15% - Process and Policy Development and Improvement
-Exercise discretion and independent judgment to formulate and implement policies and procedures in critical research administration areas such as insurance, liability, indemnification, risk assessment, dispute resolution, and intellectual property rights.
-Assist in setting policy to distinguish between appropriate service activities and fundamental or applied research activity at the university.
-Provide input for review and advice for editing current KU and KUCR policies, procedures, and proposed changes for best practices.
-Monitor national developments in research administration, contribute to national working group initiatives for improvements to standard forms and documents, and disseminate information to staff and other research units.

5%- Other Duties as Assigned
-Represent the university at external meetings and OR/KUCR at meetings across campus
-Lead or participate in special projects as assigned by Assistant Vice Chancellor of Research. Position RequirementsThis position will work a hybrid schedule of remote work and on-site work at the Lawrence campus as deemed by the supervisor. Required Qualifications
    Master’s degree/JD and 3 years of related experience in the field or a Bachelor’s degree and 5 years of related experience in the field.Two years of performing leadership, supervision, or managerial duties as detailed in application.Demonstrated ability to solve complex problems and make independent judgments as evidenced by previous work experience. Demonstrated excellent written communication skills as detailed in application.Demonstrated experience working with policies and procedures of a research university as detailed in application. Demonstrated leadership and team-building skills as evidenced by previous work experience as detailed in application.
Preferred Qualifications
    Five or more years of experience in contract development and negotiation of sponsored research with governmental and/or private sponsors at the University of Kansas. Five or more years of direct work experience with federal regulations related to research administration (OMB Uniform Guidance; Cost Accounting Standards; Code of Federal Regulations; and Federal Acquisition Regulations).Ten years of work experience in sponsored projects administration.Demonstrated current active involvement in professional organizations such as NCURA, FDP, COGR, etc. Demonstrated strong verbal communication skills in as shown in application process to effectively communicate with diverse groups.
Additional Candidate InstructionsPlease include the following with your completed online application:
  1. Resume addressing how you meet the required qualifications
  2. Cover letter
  3. Names and contact information to three references
Application review will begin on Thursday, July 22nd and continue until a pool of qualified applicants is identified. Contact Information to ApplicantsAlicia Reed [email protected] 785-864-7231 Advertised Salary RangeCommensurate with experience Work Schedule8-5 M-F Application Review Begins22-Jul-2021 Anticipated Start Date16-Aug-2021


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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