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Gifts and Records Specialist

Employer
University of South Carolina
Location
Columbia

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Job Details

Logo:

Posting Number:

STA00617PO21

Classification Title:

Administrative Coordinator I

Internal Title:

Gifts and Records Specialist

Campus:

Columbia

Work County:

Richland

College/Division:

Division of Development

Department:

DEV Advancement Services

Band :

5

Advertised Minimum Salary :

$34,331

Advertised Salary Range:

$34,331- $47,734

Location of Vacancy:

Columbia Campus

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

8:30AM – 5:00PM with a 1 hour lunch. Work during the holiday periods and longer work-day hours may be required at calendar and/or fiscal year-end.

Type of Staff Position:

Full-time Equivalent (FTE)

Basis :

12 months

Job Search Category:

Alumni Development

About UofSC:

The University of South Carolina System is comprised of the state’s flagship university in Columbia (founded in 1801 and currently one of the top 50 “Best Colleges” according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state’s educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Diversity Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefit Eligibility Type:

Full-Time Equivalent (FTE)

South Carolina Retirement:

Yes

State Insurance Programs:

Yes

Annual Leave:

Yes

Sick Leave:

Yes

Advertised Job Summary:

Under general supervision, reporting to the Director of Gifts and Records, the Gifts and Records Specialist is a support position responsible for executing all procedures related to gifts and data entry. Responsibilities includes gift verification, proper entry of gift, pledges, pledge payments and other financial transactions. Required to verify and update data entry of all biographical information and create new constituent records. Maintains accuracy and integrity of all constituent data by identifying and researching abnormalities and assists with special database cleanup projects. Makes suggestions or recommendations of ways the database can increase the efficiency of documented procedures. Assists with and supports the creation, and maintenance of procedural documentation for modules, and accurately updating so department procedures remain relevant. This position serves as a member of the Advancement Services team and attends all divisional and departmental meetings as required.

Minimum Qualifications (Classified and Unclassified positions):

Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency. Work during the holiday periods and longer work-day hours may be required at calendar and/or fiscal year-end in order to close out and provide reports from the gift accounting system in a timely manner.

Preferred Qualifications:

A basic knowledge of accounting practices, IRS regulations pertaining to gift acceptance and a working knowledge of gift processing and data entry. Familiarity with USC policies, procedures and systems or ability to learn. Understands the ramifications of IRS, FASB, CAE, PCI, FERPA, and NACUBO rules governing how the University processes and acknowledges donations and maintains records on individual constituents.

Knowledge/Skills/Abilities:

Strong computer skills including Microsoft Office, online resources, and database management. Ability to maintain the highest levels of confidentiality and exercise problem solving skills. Ability to communicate effectively both verbally and in writing. Ability to exercise discretion in interpreting and applying office policies and procedures. Ability to work independently as well as in a team environment with strong self-motivation. Ability to establish and maintain effective working relationships with others. Ability to complete accurate work with attention to detail and time management skills are essential. Flexible within work responsibilities and maintains a positive attitude towards internal and external customers. Ability to cope with interruptions while managing multiple concurrent assignments and deadlines commensurate with a busy professional office.

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Desired Start Date:

09/01/2021

Job Open Date:

07/12/2021

Job Close Date:

08/26/2021

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 26, 2021.

Quicklink for Posting:

https://uscjobs.sc.edu/postings/101059

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.

Organization

Working at University of South Carolina

With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.

The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.

Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.

By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.

Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.

In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.

South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.

The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.

South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.

The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.

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