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University of California-Irvine
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Job Details


Updated: Jul 12, 2021
Location: Orange
Job Type:
Department: Ambulatory Care Admin

Job Description:


Reports to: Dir, Ambulatory Clinics

Cost Center: Ambulatory Care Admin (428762)

FLSA: Exempt

Job Code: 007377

Shift: Not Applicable

Position Number: 40821399

Working Title: Administrative Officer 3

Bargaining Unit: No Bargaining Unit

Date Created: 7/12/2021

Hours: 40

FTE: 1

Position Summary:

Incumbent coordinates the Ambulatory Float Pool, coordinating and deploying float pool staff according to need. Conducts comprehensive analysis/reporting and coordinates a variety of assigned projects related to quality, financial outcomes, patient flow, performance improvement, patient satisfaction, etc. for Ambulatory Care. Incumbent is responsible for data management, reporting and analyses associated with the operations, productivity and performance improvement initiatives in the Ambulatory practices. Gathers, maintains, tracks, analyzes and reports data from various sources in varied formats. Makes information available to practice managers and others in Ambulatory for decisions and/or actions to improve performance. The incumbent collects and analyzes a variety of clinical and operational data in order to evaluate and report trends and volume. Summarizes data in a manner which is meaningful and allows operational decision making by leadership.

Salary Range:

Minimum Midpoint Maximum

Annual Rate $66300 $96900 $127500

Required Qualifications:

  • Ability to act independently to solve problems and develop recommendations for approval
  • Ability to successfully identify priorities while managing multiple assignments simultaneously
  • Ability to analyze and manage budgets and make forecasts as required
  • Ability to establish and maintain effective working relationships across the Health System
  • Demonstrated ability to create and produce complex reports using computer programs such as Excel, Access, Word, and Powerpoint
  • Ability to maintain a work pace appropriate to the workload
  • Must demonstrate customer service skills appropriate to the job
  • Excellent written and verbal communication skills in English
  • Previous experience creating, maintaining, and extracting information from a variety of databases
  • Demonstrated experience working with staff, managers, physicians and/or high-level administrative staff to accomplish established outcomes
  • Minimum 2 years' experience working in progressively more complex analytical/support roles within a healthcare unit
  • Resourcefulness to identify and search for information that is not readily available
  • Strong analytical skills to collect and analyze operational data
  • Must possess the skill, knowledge and ability essential to the successful performance of assigned duties

Preferred Qualifications:
  • Administrative experience in a healthcare environment
  • Previous experience working in or providing support to a cardiac care setting
  • Experience in an academic environment
  • Knowledge of University and medical center organizations, policies, procedures and forms

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Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

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Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

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