Provide accounting oversight on grants from outside funding agencies to assure compliance with Miami University policies and procedures and funding agency requirements and regulations. Prepare various financial reports for the University, including, but not limited to Schedule 9, Schedule 10, Schedule 14 and Exhibits A, B & C. Establish, monitor and maintain regional campus grant accounts for all federal state, private and local funding agencies. Analyze cash receipts and expenditures to determine compliance with approved budgets, prepare and submit billings and agency reports based on that data and request cash if needed. Provide accurate and timely general ledger account reconciliations and prepare journal vouchers when necessary. Develop and run departmental reports through the use of current reporting software or Banner, including, but not limited to college workstudy, overhead distribution process and expiring grants notices.
1. Meet with Principal Investigators and departmental administrators to train and review procedures for new grants and answer questions for existing grants. This requires explaining Miami’s policies and procedures for processing payments for payroll and travel as well as explaining the procurement policies for purchasing supplies and materials, services, and/or capital equipment. Awarding agency and specific grant expenditure regulations are reviewed with the Principal Investigator to help ensure the grant expenditures are allowed and in compliance with agency regulations. Assist Principal Investigators in interpreting and understanding their monthly financial reports and agency reporting requirements.
2. Research and compile expenditure data on weekly basis for Federal letter of credit accounts. Evaluate daily student loan disbursement activity and draw down cash in a timely manner.
3. Prepare and submit billings that are in compliance with the approved funding agency budget. This requires expenditures to be tracked, researched and analyzed to ensure the submission is in compliance with agency reporting requirements and submitted in a timely manner.
4. Verify and record the receipt of cash resulting from billings and payments for grants and investigate any discrepancies. Evaluate accounts receivable balances on grant accounts to ensure proper receipting of checks and overdue bills. Follow up on any past-due or problem accounts.
5. Prepare various financial reports for the University’s annual financial report, including, but not limited to Schedule 9, Schedule 10 and Exhibits A, B & C.
6. Establish, monitor and maintain grant accounts in Banner and related database for all federal, state, private and local funding agencies.
7. Develop and run departmental reports through the use of current reporting software or Banner, including, but not limited to college workstudy, overhead distribution process and expiring grants notices.
8. Closeout grant accounts as needed. Evaluate account for balances in fund accounts receivable.
Communicate with Principal Investigator if balance or overdraft exists. Prepare final financial
status reports needed.
9. Provide documentation and assistance to external auditors for the University’s A-133 (SEFA) Federal Expenditure audit.
10. Act as backup for other department staff throughout the year.
11. Perform other projects as assigned by the Director Grants and Contracts.
Associates Degree or relevant accounting experience with a minimum of 4 years.
Minimum Associates Degree, 5 years accounting experience and grant knowledge preferred.
Knowledge, Skills and Abilities: Proficiency with the use of PC-based software, including Microsoft Word, Access and Excel. Excellent communication skills, organizational skills, the ability to work as a team or independently, and complete work accurately and within deadlines are important.
EO/AA Statement/Clery Act:
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.