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Staff accountant II

Miami University
Miami University, Oxford Campus, Ohio

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Job Details

Job Summary:

Provide accounting oversight on grants from outside funding agencies to assure compliance with Miami University policies and procedures and funding agency requirements and regulations. Prepare various financial reports for the University, including, but not limited to Schedule 9, Schedule 10, Schedule 14 and Exhibits A, B & C. Establish, monitor and maintain regional campus grant accounts for all federal state, private and local funding agencies. Analyze cash receipts and expenditures to determine compliance with approved budgets, prepare and submit billings and agency reports based on that data and request cash if needed. Provide accurate and timely general ledger account reconciliations and prepare journal vouchers when necessary. Develop and run departmental reports through the use of current reporting software or Banner, including, but not limited to college workstudy, overhead distribution process and expiring grants notices.


Duties/Physical Demands:

1. Meet with Principal Investigators and departmental administrators to train and review procedures for new grants and answer questions for existing grants. This requires explaining Miami’s policies and procedures for processing payments for payroll and travel as well as explaining the procurement policies for purchasing supplies and materials, services, and/or capital equipment. Awarding agency and specific grant expenditure regulations are reviewed with the Principal Investigator to help ensure the grant expenditures are allowed and in compliance with agency regulations. Assist Principal Investigators in interpreting and understanding their monthly financial reports and agency reporting requirements.

2. Research and compile expenditure data on weekly basis for Federal letter of credit accounts. Evaluate daily student loan disbursement activity and draw down cash in a timely manner.

3. Prepare and submit billings that are in compliance with the approved funding agency budget. This requires expenditures to be tracked, researched and analyzed to ensure the submission is in compliance with agency reporting requirements and submitted in a timely manner.

4. Verify and record the receipt of cash resulting from billings and payments for grants and investigate any discrepancies. Evaluate accounts receivable balances on grant accounts to ensure proper receipting of checks and overdue bills. Follow up on any past-due or problem accounts.

5. Prepare various financial reports for the University’s annual financial report, including, but not limited to Schedule 9, Schedule 10 and Exhibits A, B & C.

6. Establish, monitor and maintain grant accounts in Banner and related database for all federal, state, private and local funding agencies.

7. Develop and run departmental reports through the use of current reporting software or Banner, including, but not limited to college workstudy, overhead distribution process and expiring grants notices.

8. Closeout grant accounts as needed. Evaluate account for balances in fund accounts receivable.
Communicate with Principal Investigator if balance or overdraft exists. Prepare final financial
status reports needed.

9. Provide documentation and assistance to external auditors for the University’s A-133 (SEFA) Federal Expenditure audit.

10. Act as backup for other department staff throughout the year.

11. Perform other projects as assigned by the Director Grants and Contracts.


Minimum Qualifications:

Associates Degree or relevant accounting experience with a minimum of 4 years.


Desired Qualifications:

Minimum Associates Degree, 5 years accounting experience and grant knowledge preferred.


Knowledge, Skills and Abilities: Proficiency with the use of PC-based software, including Microsoft Word, Access and Excel. Excellent communication skills, organizational skills, the ability to work as a team or independently, and complete work accurately and within deadlines are important.


EO/AA Statement/Clery Act:

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.


As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at (513) 529-2223.


Nationally recognized as one of the country's most outstanding undergraduate institutions, Miami University is a public university located in Oxford, Ohio (35 miles north of Cincinnati), with regional locations in Hamilton, Middletown, and West Chester, Ohio, and the John E. Dolibois European Center in Luxembourg. Miami combines a wide range of strong academic programs with the personal attention ordinarily found only at much smaller institutions. A liberal education core complements the more specialized studies of the majors.

Along with an impressive number of opportunities to gain practical, hands-on and immersive experiences, Miami is distinguished by a faculty who enjoy teaching and mentoring students. Recognized as a "Public Ivy" by Richard Moll in his 1985 book about America's flagship universities, Miami is consistently recognized by U.S. News & World Report as one of the nation’s best schools for “unusually strong commitment to undergraduate teaching.” This commitment to teaching is demonstrated in the University's record of exceptional retention and graduation rates-which are among highest for NCAA Division I schools. Miami also regularly ranks among the top public doctoral university in the country for study abroad participation by undergraduate students.

Chartered in 1809, Miami is the 10th oldest public university in the nation. Enrollment includes almost 15,000 undergraduates and more than 2,200 graduate students on the Oxford campus, which is lauded for its exceptional beauty. The charming, historic uptown area of Oxford is adjacent to the campus.

Miami offers bachelor degrees in over 100 areas of study and master's degrees in more than 50 areas; the University also offers a number of doctoral degrees.

More information on Miami may be obtained via

Miami University is deeply committed to the success of every member of the community. At Miami, our mission is to empower each student, staff, and faculty member to promote and become engaged citizens who use their acquired knowledge and skills with integrity and compassion to improve the future of the community and the world.

The Office of Equity and Equal Opportunity (OEEO) exists to provide an inclusive, equitable, working, living, and learning environment to members of the Miami University community. OEEO provides members of the university community a place to obtain guidance for providing equal opportunity in personnel matters, and to resolve issues of harassment and discrimination

The Office of Equity and Equal Opportunity (OEEO) ensures that Miami University provides an equitable environment for students, faculty, and staff. This will be achieved with compassion, understanding, and fairness to all parties involved and act as a resource for all members of the university community.

Office of Diversity Affairs is located at 336 Shriver Center 3rd Floor. The Main Office line is (513) 529-6504.

Janine Todd, Program Associate
Mr. Gerald Yearwood, Senior Administrative Director
Dr. Juanita S. Tate, Director of Divisional Initiatives
Demere Woolway, Assistant Director of ODA & Coordinator of GLBTQ Services
Yvania Garcia-Pusateri, M.S., Assistant Director & Coordinator of Diverse Student Development

Office of Equity and Equal Opportunity is located at 219 E. Spring Street Oxford, OH 45056. The Main line is (513) 529-7157.

Kenya Ash, Director, Title IX Coordinator & Section 504/ADA Coordinator
Kristie Marcum, Associate Director
Tandy Hamm, Assistant Director
Janet Fink, Administrative Assistant

For a list of contacts involved in diversity-related efforts, see Diversity Contacts (PDF 229KB).

As part of institutional diversity and inclusion goals, our efforts diligently center on four core areas: recruitment, retention, curriculum and climate. These core areas are addressed through key initiatives that are tailored to faculty, staff, and students and are executed either through programs and support from our office or in collaboration with other university offices, departments, and programs. In addition, we also value relationships with our community partners who also work with us to promote diversity and inclusion at Miami.

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