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Program Associate

Princeton University
Nassau Hall

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The Fellowships Associate provides administrative support for the Fellowships Programs of the Lewis Center for the Arts, including the Princeton Arts Fellows and the Mary Mackall Gwinn Hodder Fellowship. The position works closely with the Faculty Director as well as the Program Manager, and provides extensive support to the annual cohort of ten emerging artist Fellows. As a key member of the fellowships team, this position provides an opportunity to interface directly with exciting artists who are pursuing their research and creative projects. Past artists include Mario Moore, Troy Michie, Natalie Diaz, Erika Sanchez, Caesar Alvarez, Jaamil Olawale Kosoko among many others. The position supports the fellowship process from the application process, through the artist's time as a Fellow and beyond. 

  • Provide administrative support for the fellowship programs including support of current fellows on campus; answer and/or direct incoming inquiries from applicants, finalists, administrators and faculty regarding the fellowships;
  • Coordinate application process, committee voting, and finalists visit;
  • Create and maintain applicant database; coordinate appointment paperwork; coordinate archive of all fellows’ syllabi, events, activities, etc. during fellowship;
  • Schedule and coordinate meetings, seminars, retreats and miscellaneous events (committees/lunches/conference rooms, etc.);
  • Prepare and proofread correspondence;
  • Prepare and process invoices and travel reimbursements; maintain account files; reconcile budget;
  • Provide administrative assistance for meetings, monthly lunches, dinners, receptions, retreats, and visits associated with the fellowships;
  • Answer phone calls and respond to email from applicants; provide general information regarding Lewis Center programs and the University.

Essential Qualifications:

  • Bachelor’s Degree
  • Strong interpersonal skills
  • Excellent organizational skills and ability to work independently
  • Experience with Microsoft office

Preferred Qualifications:

  • Experience working directly with artists or fellows preferred.
  • Familiarity with the academic environment
  • Knowledge of Concur
  • Experience with databases

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours36.25Eligible for OvertimeYesBenefits EligibleYesProbationary Period90 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo#LI-NC1


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