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Program Coordinator

Employer
University of Arizona
Location
Tucson, AZ

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Administrative Jobs
Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
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Job Details

Posting Number:

req6109

Department:

Surgery

Department Website Link:

www.surgery.arizona.edu

Location:

UAHS - Tucson

Address:

1501 N Campbell Ave, Tucson, AZ 85724 USA

Position Highlights:

The Department of Surgery is seeking a skilled Program Coordinator who continuously looks for new ways to lend support and make improvements to benefit the Institute for Cellular Transplantation (ICT). This position requires an individual who can think on his or her feet. Every day, new situations arise in the office requiring quick decisions and immediate action. We need someone who can stretch their administrative capabilities beyond the job description to tackle the complexities of a busy lab. The ideal candidate understands there is an art to managing multiple calendars and providing administrative support to a busy researcher and their team. This individual ensures their respective leader is never late for meetings, has blocked time to complete priority work, and finds creative ways to communicate with others. If you can do more than just track meetings and manage multiple requests from different sources, you will be the perfect addition to our team. We need someone that can display grace under pressure and represent the Department of Surgery in the best light. The incumbent for the ICT Team must be highly motivated, energetic, a self-starter, an excellent team player, and able to work accurately with frequent interruptions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work‐life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

University of Arizona Department of Surgery's mission is to foster excellence in patient care, surgical education, research, and technical innovation. We strive to be leaders and role models of excellence, innovation, and caring in all that we do, and we are committed to train the next generation of surgeon leaders. Our actions exemplify our core values of compassion, integrity, respect, pursuit of knowledge, responsibility, and excellent judgement.

  • Maintain faculty calendar; prioritize and coordinate meetings, conferences and appointments.
  • Arrange faculty travel, including travel authorization, flight itinerary, lodging, meeting agenda; work with ICT Research Coordinator and Senior Business Manager to collect and submit receipts for reimbursement according to UA policy.
  • Assist ICT Leadership with overall programmatic budget for grants, contracts, and gifts; determine effort allocations across funding types for research staff and budget development for grant proposals.
  • Coordinate and prioritize, with the Primary Investigator, key faculty research projects that will require submission for upcoming peer reviewed meetings, conferences, and assist with budget analysis.
  • Assist with inventory of study supplies and purchasing of lab supplies within established guidelines and P-card policies.
  • Participate in research team meetings and other conferences, as necessary.
  • Assist the Pl in submission of accurate and timely closeout documents to applicable Federal agencies, University entities and the sponsoring agency in accordance with Federal regulation and University and sponsoring agency policies and procedures.
  • Arrange secure storage of study documents that will be maintained according to University policy or for the contracted length of time, whichever is longer.
  • Assist faculty with formatting of Curriculum Vitae for Promotion and Tenure packets and maintain UAVitae.
  • Transcribe and compose letters and correspondence from rough draft, corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
  • Attend training and development workshops as necessary.
  • Maintain office equipment and orders office supplies as needed.

Minimum Qualifications:

  • High school diploma or equivalent learning attained through experience required.
  • 3 years of relevant experience required.

Preferred Qualifications:

*Knowledge of standard office policies and procedures.*Excellent oral and written communication and interpersonal skills.*Impeccable skill set in grammar, writing and editing.*Proficient in developing and maintaining good working relationships.*Ability to interact professionally and effectively with faculty, medical students, residents, administration and the public.*Proficient in Microsoft Office Suite.*Ability to problem solve and make decisions.*Ability to exercise sound judgment and high level of discretion in handling confidential and sensitive information.*Knowledge of University of Arizona processes and procedures.*Knowledge of UAccess.*High degree of flexibility.*Ability to work in a fast-paced environment with competing deadlines and priorities.

FLSA:

Non-Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40

Job FTE:

1.0

Work Calendar:

Fiscal

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

DOE

Compensation Type:

hourly rate

Grade:

4

Career Stream and Level:

OC2

Job Family:

Administrative Support

Job Function:

Organizational Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Jessica Holmgren | [email protected]

Open Date:

7/9/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Organization

As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

Who We Are

Our core values proclaim who our Wildcat community is and what we stand for:

Integrity: Be honest, respectful, and just.

Compassion: Choose to care.

Exploration: Be insatiably curious.

Adaptation: Stay open-minded and eager for what’s next.

Inclusion: Harness the power of diversity.

Determination: Bear down! (Yes, there’s a story here.)

Where We Are

Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

Diversity Profile

Our Commitment to Inclusive Excellence

The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

These are some of our cutting-edge centers and programs:

Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

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Location
United States
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