Job Title: Scholarship Coordinator
Department: EMSS and M&C
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Exempt
Compensation Type: Annual
Compensation Range: 52,321.00 - 52,321.00
Community colleges are uniquely positioned to respond to workforce needs andmake higher education an affordable reality. There has never been a better timeto join a two-year college, and there’s no better place to do it than at ColumbusState. A laser focus on student success and a partnership mindset haveestablished Columbus State as a key talent provider in a thriving regionaleconomy, and a premier community college that is changing the nation’seducation and workforce landscapes. With more than 46,000 students across twocampuses, at several regional learning centers, and online, Columbus State isthe nation’s only institution recognized as an Achieving the Dream (ATD)college, an AACC Guided Pathways institution, and a participant in The RightSignals Initiative through the Lumina Foundation. Columbus State employees atall levels benefit from an engaging, collaborative, and supportive culture thatrewards innovation and vision. We provide competitive compensation, comprehensivebenefits, and professional development opportunities. We are dedicated toensuring that the diversity of Columbus State faculty and staff reflects thatof our students and region. We are proud to be a central part of a communitythat embraces differences and celebrates the many cultures, beliefs, andlifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30other colleges and universities as well as the headquarters of multiple Fortune500 companies. Columbus is one of America’s fastest-growing cities, offering awealth of cultural experiences, dining, entertainment, shopping opportunities,and more. That’s why Central Ohio residents find living here so fulfilling,both professionally and personally.
To perform this job successfully,an individual must be able to perform the essential job functionssatisfactorily. Reasonable accommodations may be made to enable individualswith disabilities to perform the essential job functions described in this positiondescription. Since every duty associated with this position may not bedescribed herein, employees may be required to perform duties not specificallyspelled out in the job description, but which may be reasonably considered tobe incidental in the performing of their duties just as though they wereactually written out in this position description.
The Scholarship Coordinatorsupports the Director of Financial Aid in executing a scholarship strategy thatenables students to earn a degree at CSCC debt free, or with minimal debtthrough the awarding of available scholarship opportunities. The Coordinator is directly responsible foroversight and maintenance of all aspects of available scholarship programsassociated with the College. This role includes other College departmentcollaborations such as assisting with website updates pertaining toscholarships and other recruitment collateral to support our admissions team.The Scholarship Coordinator interprets information, guidelines and proceduresas established by federal and state regulations, College and Financial AidDepartment.
Core Competencies Required
Professionalism, Managing Work,Continuous Improvement, Customer/Student/Employee Focus, Collaboration, QualityOrientation, Communication, Guiding Interactions, Work Standards, Planning& Organizing, Continuous Learning, Adaptability
ESSENTIAL JOB FUNCTIONS
Prepares materials to includequestions for the general application, auto-matching criteria, informationsheets, review metrics for ranking applicants, and process and proceduresmanual for scholarships. Administers Foundation Scholarships and any updates todescriptions of awards. Develops a timeline front start to finish to be madeavailable for publication on our website and for general distribution tointernal staff. Answers eligibility questions, monitors scholarshipdisbursements, and handles correspondence and award notifications. Maintainsthe scholarship portal, updates opportunities per application cycles. Developsand updates system communications for all applicants and reviewers. Assignsreviewers to designated scholarships to rate ‘Apply To’ applicants. communicatewith scholarship vendor for updates and problem resolution.
Plans and coordinates specialon-campus financial aid activities. Conductsfinancial aid workshops and presentations on and off campus for traditional andnon-traditional students and parents. Advises students and parents regardingfinancial aid and scholarship programs. Makes recommendations concerningstrategic planning, consumer information and departmental policies andprocedures. Provides support via written and phone communications.
Works collaboratively with theFoundation to confirm available fund balances for each scholarship opportunity.Serve as a liaison to CSCC grants staff regarding program information requiredfor portal updates and respond to specific inquiries regarding applicants.Communicates periodically with local high school counselors to apprise schoolsof CSCC opportunities and to respond to general inquiries about the portal andthe application process. Plans and organizes annual scholarship reception andawards ceremony. Collaborates with President and other College officials andarranges for local publicity. Coordinates website updates for externalscholarship opportunities available to students and communicate with ourMarketing staff about notifications to students.
Fiscal & Administrative
Posts awards for scholarshipawardees on the college’s student management system and confirm studenteligibility prior to posting awards. Processes aid adjustments to preventover-awards Keeps accurate status reports of applicants and awarding. Ensures compliance of federal and stateregulations as well as institutional policies and procedures. Maintainsconfidentiality of student records and other confidential information.
Diversity, Equity &Inclusion
Fosters and maintains a safeenvironment of respect and inclusion for faculty, staff, students, and membersof the community.
Other Duties andResponsibilities
Manages multiple assignments ofvarying complexity while meeting federal as well as internal regulations andprocedures, with the ability to adapt to changing needs of the College andbusiness partners.
Assist with other Enrollment andStudent Service areas as needed/assigned.
Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential jobfunctions described in this position description. While performing duties ofthis job, the employee regularly exhibits digital dexterity when entering datainto computer. The employee regularly sits, but may stand and walk for extendedperiods of time. Employee converses verbally or manually with others in personand by telephone. Vision demands include close, relatively detailed vision whenfocusing on a computer screen. Employee occasionally lifts or exerts force ofup to 10 pounds when moving files, boxes and other materials.
Typical office environment.
Knowledge, Skills and Abilities: Knowledge of: financial aid federal and state rules and regulations pertaining to student eligibility, packaging and awarding; computer software, programs and applications; administrative and office management; and professionalism in presentation and communication.Ability to: develop and maintain effective working relationships with CSCC staff and external representatives; exhibit flexibility in work schedule and job tasks; work independently demonstrating initiative; originate correspondence; collect data, establish facts and draw valid conclusions pertaining to financial aid status; maintain and promote good public relations; maintain confidential and sensitive information; work with persons from diverse backgrounds; provide accurate financial aid advice to students.Skill in: verbal and written communications; customer service; problem solving; application of job software programs; performing basic mathematical calculations; maintaining scholarship records; operating general office equipment; application of job software programs and applications and, speaking effectively to large groups; attention to detail; maintaining documentation and records; general and standard office practices and procedures; interpreting and implementing federal, state and common policies and procedures.
Bachelor’s Degree in a closely related field, orat least 5-years of experience working in financial aid and scholarships. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Additional Information: An appropriate combination of education, training, coursework and experience may qualify a candidate.