Job Title: Contracts Analyst, Senior
Location: Purchasing
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605520
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Special Information

This position requires the flexibility to work extended and non-standard work hours as needed to accomplish objectives.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description
Negotiates, prepares and interprets contracts; assists in compiling and preparing contract bid documents; establishes and maintains contract records and ensures compliance with contractual terms and conditions.

Negotiates a wide variety of contracts to include, but not limited to, affiliation/internship/externship agreements, real estate purchases, easements, leases, facility use agreements, memoranda of understanding, hotel contracts, software contracts, intergovernmental agreements, international academic agreements, consulting and service agreements.Drafts contracts.Interprets contract provisions to help resolve claims and questions submitted by contractor.Assists in the evaluation of risk inherent in the contract and recommends appropriate insurance requirements.Corresponds with contractors and departmental representatives regarding contract issues, status or negotiation.Receives requests, updates records, initiates paperwork, prepares addenda, provides follow up and obtains approval for contract changes.Prepares and edits contracts for signature by an authorized university representative using word processing or adobe software or typewriter.Maintains records of correspondence related to contract activity.Assists in compiling and preparing bid documents and bidders list, including requests for bids and proposals, vendor correspondence and processing paperwork for award.Monitors contract file and prepares documents for contract renewal or cancellation.Serves as liaison between assigned area and faculty, staff, administrators, and contractors regarding contracts.Prepares complex reports as required for audit and administrative purposes.Researches and evaluates new or changed laws.Participates in meetings and conferences pertinent to area of responsibility.

Minimum Qualifications

• Bachelor’s degree in business or related field AND
• Five years of contract administration experience; OR
• Nine years of progressively responsible contract adminitration experience, OR
• Any equivalent combination of experience, training and/or education.

Knowledge, Skills, & Abilities

Knowledge of contract requirements in accordance with current Arizona Revised Statutes and Arizona Board of Regents Policies.Skill in negotiating, writing and interpreting contractual agreements.Ability to effectively communicate.Ability to work effectively with people from a variety of culturally diverse backgrounds.Knowledge of word processing software, typewriter operation.Ability to interpret contract language.This position requires the flexibility to work extended and non-standard work hours as needed to accomplish objectives.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting.

If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

The budgeted salary for this position is $54,779.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Application Deadline

Applications received by November 5th, 2021 will be given full consideration. Applications received after that date may be considered until the position is filled.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.