Grants Coordinator

Saybrook University
Pasadena, CA

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts

Job Details

Job location: Pasadena, CA - Remote

Employment Type: Full-time
Posted data: 2021-07-08
Req: R0006173
We are considering applicants who are based in the following locations only:Remote

Job Description:

The Grants Coordinator will discover, secure, and track funding opportunities that will ensure Saybrook's sustainability and future success. Saybrook is looking for a Grants Coordinator who would be responsible for identifying, vetting, and writing proposals for funding as well as working with our development team to coordinate the grants process across the university. The Grants Coordinator would be involved with research, writing, tracking, compliance, reporting, and relationship building with current and potential supporters in order to advance Saybrook’s long and short-term fund development Plan. The Grants Coordinator interacts with other University offices, and faculty to facilitate the exchange of information and provide services associated with pre and post-award administration grants.

Job Accountabilities:

  • Provides pre-award support to assist faculty in the preparation and submission of proposals.
  • Works to identify funder prospects, research opportunities, and prepare proposals.
  • Assists with the resolution of post-award administrative problems related to sponsored projects.
  • Creates, reads, and understands data and reports and participates in the development of a database.
  • Prepares budgets, grants strategy, calendar, and monthly reports, and other associated information as necessary.
  • Disseminates grants information regarding policies, procedures, and guidelines. Interprets and ensures compliance with policies, procedures, and guidelines.
  • Has the ability to work in a high-volume, deadline-driven environment with speed, efficiency, and a high degree of accuracy and attention to detail.
  • Develops and maintains a strong working knowledge of city, county, state, and federal government funding opportunities and determines which opportunities strategically align with Saybrook’s organizational priorities and capacity.
  • Provides day-to-day coordination of all grants by maintaining and updating proposal and award information in systems and databases, creating and maintaining files, and coordinating/tracking proposal submission, award set-up, compliance, tracking, and reporting. Ensure that all deadlines are met and work is prioritized effectively.
  • Develops and maintains positive relationships with funding agencies, program officers, collaborating organizations, and internal departments. Effectively coordinate between all constituents from prospecting through closeout.
  • Works with grant team to engage new and existing foundation and institutional partners and enhance relationships through grants, event sponsorships, volunteer opportunities, and in-kind donations.
  • Possess a strong understanding of the measures and metrics used to evaluate Saybrook programs and identify measurable goals and objectives for use in proposals.
  • Works with Program Staff to identify programmatic funding needs and ensure competitiveness and efficiency in grant applications.
  • Works with Finance, Operations, and Program staff to monitor expenditures to ensure compliance with all public and private grant requirements.
  • Prepares evaluation reports consistent with funder requirements.
  • Assists with additional activities in support of our annual Fund Development Plan, including annual and planned giving, capital campaigns, fundraising events, tours and presentations, and reporting.
  • Performs other related or additional duties as assigned or requested to support the mission of the University.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The ideal candidate will have:

  • Experience with sponsored research pre-award submittals
  • Excellent organizational skills
  • The ability to handle high volume and high-stress periods of work
  • Flexible and adaptive attitude
  • Strong Excel skills
  • Strong communication (written and oral) skills
  • Detail Oriented & Highly Organized
  • Coordination & Facilitation
  • Relationship Building
  • Grant Writing & Editing
  • Systems & Data Management
  • Multitasking & Problem Solving

Supervisory Responsibility
This position does not have supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and, ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday-Friday, and usually from 9 am - 5:30 pm (Pacific Time); shift adjustments may be needed to accommodate projects and staff in other time zones.

Occasional travel is expected for this position.

Required Education and Experience

  • Minimum of Bachelor’s Degree required
  • At least 2 years of previous experience as a Grants Coordinator or similar role.
  • Completed grants or grants research coursework or certification is a plus.

Required Knowledge/Skills/Position Qualifications

  • Knowledge of government funding opportunities at local, state, and federal levels
  • Knowledge of foundation and corporate funding landscape for homeless/social service agencies
  • Rigorous, systematic, and disciplined approach to grant research, coordination, tracking, and reporting
  • Exception skill in comprehension, analysis, and technical writing, including the ability to articular and explain complex funding and financial issues in a clear, non-technical manner

Additional Eligibility Qualifications

  • Demonstrated success as a team player, including the ability to develop and maintain a goal-oriented, positive attitude throughout the organization
  • Strong multitasking and problem- solving skills desired
  • Ability to comfortably interface with Board Members, Leadership, donors, and the Saybrook community
  • Self-starter capable of working independently

Saybrook University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to their race, color, religion, genetic information, national origin and ancestry, sex/gender, sexual orientation, gender identity and expression, age, mental or physical disability, marital status, pregnancy, military and veteran status or medical condition. In addition to federal law requirements, Saybrook University complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Saybrook University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Saybrook University is an Equal Opportunity Employer.


Working at Saybrook University 

Saybrook University is the world’s premier institution for humanistic studies. It is a rigorous and unique learner-centered educational institution offering advanced degrees in psychology, mind-body medicine, and organizational systems. Saybrook’s programs are deeply rooted in the humanistic tradition and a commitment to help students develop as whole people – mind, body, and spirit – in order to achieve their full potential. Experiential learning and professional training are integral components of the transformative education offered through Saybrook’s programs.

Saybrook University is growing to bring together new disciplines and apply its humanistic perspective to a broad spectrum of practical fields.

The University comprises graduate programs divided into four cohesive schools focused on specific disciplines and career and professional outcomes:

·  School of Organizational Leadership and Transformation (OLT)

·  School of Mind-Body Medicine

·  School of Clinical Psychology

·  School of Psychology and Interdisciplinary Inquiry

Our global community of scholars and practitioners is dedicated to advancing human potential to create a humane and sustainable world. We accomplish this by providing our students with the skills to achieve and make a difference, empowering them to pursue their passions and their life’s work. Our scholars and practitioners are creative, compassionate innovators pursuing new ways of thinking and doing for their professions, organizations, and communities.

Find Us
United States

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