Academic Records Specialist, Georgetown College Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Academic Records Specialist, Georgetown College - Georgetown University

The Georgetown College experience is marked by intellectual vitality, a global outlook, and dedication to service. In the Jesuit tradition of cura personalis, Georgetown College strives to provide its students with a multifaceted liberal arts education - an education of the whole person. Our exceptional students and world-class faculty are the heart and soul of the university. The College curriculum covers the full range of humanistic, scientific, and social-scientific disciplines. Students are introduced to ideas sustained throughout history, and are invited and expected to think critically about the nature of the world and our place in it.

The Academic Records Specialist maintains Georgetown College students' academic records, employing a comprehensive knowledge of the university's student information system and processing all changes to academic records; and provides integral administrative support for special projects, including the Visiting Student Program, New Student Orientation, and Commencement. Reporting to the Manager of Student Academic Records and assisting a team of fifteen advising deans, the Academic Records Specialist works closely with two administrative assistants and several graduate student assistants, and has responsibilities that include but are not limited to:

Academic Records Support

• Update student records in Banner, the university's student information system:
  • Process major, minor, and certificate declarations
  • Update faculty advisor assignments
  • Post transfer credit (transfer student credit, summer school transfer credit, AP credit, and study abroad credit)
  • Record language requirement exemptions
  • Update class years and expected graduation dates
• Utilize MyAccess and DegreeWorks (the university's tools for viewing records and tracking degree process) to review and verify academic records
• Update internal records in local databases and Google Workspace
• Compile files and documents for students studying abroad
• Respond to student requests for certification letters
• Send standard form letters for the advising deans
• Assist with maintenance of electronic and paper student files
• Assist the advising deans and the Manager of Student Academic Records with troubleshooting issues in student records and regular data clean-up
• Liaise with the Registrar's Office and Office of Global Education

Special Projects

• Provide administrative support and records maintenance to the managing dean of the Visiting Student Program
• Organize materials for New Student Orientation
• Manage peer advisor assignments for incoming students
• Provide administrative support for Georgetown College Commencement and academic awards ceremonies. This may include, but is not limited to:
• Preparing and proofreading materials
• Liaising with external vendors
• Sending invitations and tracking RSVPs

General Administrative Support

• Purchase supplies in support of the tasks outlined above and submit expense reports
• Coordinate and organize materials for various faculty and staff committees
• Monitor general office inbox

Qualifications

• Bachelor's degree
• One year of experience in an administrative role
• Proficiency in use of Microsoft Excel or Google Sheets
• Highly organized and detail-oriented
• Excellent interpersonal and communication skills
• Ability to multitask and prioritize
• Desire to work in a collaborative environment

Preferred qualifications

• Experience working in an academic setting
• Experience with Google Workspace, Microsoft Access, and Banner (or another student information system).

This position has been identified as eligible for teleworking arrangement.

With your application, please upload the following (preferably in a single PDF):

• Cover letter
• Resume

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/White-Gravenor-1st-Floor/Academic-Records-Specialist--Georgetown-College---Georgetown-University_JR10564-1





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