This job has expired

Assistant Registrar

Mohawk Valley Community College
Utica, NY

View more

Administrative Jobs
Institutional & Business Affairs, Institutional Research & Planning, Registrar & Student Accounts
You need to sign in or create an account to save a job.

Job Details

Assistant Registrar

Salary: $49,898

Mohawk Valley Community College provides accessible, high-quality educational opportunities to meet the diverse needs of our students. We are the community’s college, committed to student success through partnerships, transfer and career pathways, and personal enrichment.

The College is looking for exceptional colleagues. We seek candidates with: (1) an understanding of the college mission and teaching experience in a comprehensive community college; (2) a focus on student success in a learner-centered environment; and (3) a willingness to use technology to support learning in the academic setting, including on-line instruction and assessment of student learning outcomes.

MVCC is seeking to fill a full-time in in our Office of Records and Registration. The Assistant Registrar assists the Director of Student Records and Registration/Registrar in the administration of the office and registration while maintaining all the student academic records as required by law. Works with Director and staff to establish and maintain excellent service. Assist with implementing and interpreting academic and administrative policies and procedures. Establishes and continuously revises processes and procedures to improve accuracy of records and create efficient work flows.

Key responsibilities for this position include:

    Assists with all Registration functions such as setting up and coordinating with other departments, and interpreting policy and procedures. Assists faculty, staff and students with questions regarding registrations, drop/adds, withdrawals, etc.;Assists in maintaining accurate student records across systems (such as Banner, OnBase, Degree Works, etc.) following SUNY, New York State and county guidelines. Serves as Records Management Officer for the college and FERPA Compliance Officer for the College;Assists during upgrades of systems, testing and working with technical staff to resolve issues. Implements and reviews procedures as a result of upgrades and system changes;Collaborates with college offices (such as Institutional Research and Analysis (IRA), Information Technology (IT), etc.) for internal/external reporting needs;Assists with end of semester processes (such as grades, academic progress, graduation certification, diploma mailing, etc. every semester; Assists the Director to oversee the evaluation and review of Transfer Credit and posting to the students’ records;Assists the Director in the maintenance of degree audit system (Degree Works), scribes new programs as needed and makes changes to programs and/or degree requirements as approved in the catalog;Maintains imaging system (OnBase) for the office, trains staff as needed. Works closely with IT to create new work flows to support the department’s needs;Works with IT to create ARGOS Reports to assist the office and other departments;
  • Advises and assists students on college policies and procedures to provide excellent service;
  • Provides accurate and timely certification of student enrollment and degree certification for the issuance of diplomas and other reporting needs;
  • Supervises part-time employees, works with and trains staff to meet department objectives, trains staff as needed in the use of technology and FERPA regulations;
  • Serves on committees as needed;
  • Other related duties as it pertains to the job description and assigned by the Director of Records and Registration/Registrar.

Mohawk Valley Community College is committed to transforming lives through learning, and as you help students secure the financial resources to pursue their dreams, you will be critical to the College mission and the student experience.


Required Qualifications:

  • Bachelor's degree
  • Experience with diverse populations
  • Effective written and verbal communication, and interpersonal skills
  • Microsoft Office
  • Multi-task and critical thinking abilities

Preferred Qualifications:

  • Master’s degree
  • Three years of experience working in higher education
  • Banner, Argos, and/or OnBase

Special Instructions to Applicants: Official academic transcripts required upon hire.

Review Start Date: 7/25/2021

Mohawk Valley Community College is an Affirmative Action,Equal Opportunity Employer deeply committed to a community of excellence,equity, and diversity. MVCC maintains an inclusive learning environment inwhich students, faculty, administrators, staff, curriculum, social activities,governance, and all other aspects of campus life reflect a diverse,multi-cultural, and global worldview. We value the many similarities anddifferences among individuals and groups. We are committed to preparingstudents to understand, live among, appreciate, and work in a world made up ofpeople with different ethnic and racial backgrounds, military backgrounds,religious beliefs, socio-economic status, cultural traditions, differentabilities, sexual orientations and gender identities. All qualified applicantswill receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, national origin, veteran statusor on the basis of disability.


Mohawk Valley Community College has more than 800 full-time and part-time employees at our campuses in Utica and Rome, NY. We are located in the Central New York region at the foothills of the Adirondack Mountains between Syracuse and Albany, NY in Oneida County.

Founded in 1946 as one of the first community colleges in New York State, MVCC is one of 64 campuses that are part of the State University of New York.

The College offers about 100 transfer and career technical programs, including liberal arts and sciences, healthcare, engineering technologies, trades, engineering science, business, human services and fine arts. A diverse institution with a global view, MVCC offers career, transfer, and transitional education, programs for personal and cultural enrichment, and supports community and economic development.

Interested candidates will find competitive salaries and outstanding benefits along with an enriched, collaborative work environment that is based on excellence in teaching and student service, employee success with continued contributions, and commitment to our surrounding communities.

Mohawk Valley Community College does not discriminate.  MVCC is an affirmative action, equal opportunity employer. Women, minorities, veterans, and people with disabilities are encouraged to apply.  MVCC is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

Employees, students, applicants, or other members of the College community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The College's policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Executive Director of Human Resources.

Quick Links

About MVCC Information for Prospective Employees About the Area  

Find Us
MVCC Human Resources, 1101 Sherman Drive
Academic Bldg., Rm. 113
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert