Women's Ice Hockey Director of Operations (no benefits) 10 month position

Colgate University
Hamilton, NY

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Administrative Jobs
Institutional & Business Affairs, Athletics, Human Resources & Employee Development

Job Details

Job Category:

Casual Wage

Position Title:

Women's Ice Hockey Director of Operations (no benefits) 10 month position

Full Time/Part Time:

Part Time




Women's Ice Hockey

Department Statement:

Director of Operations for the Women’s Ice Hockey program under the general supervision of the Head Coach. This is a non-coaching position which will manage the administrative functions and operations of the Women’s Ice Hockey program by overseeing video operations; adhere to the budget set forth by the head coach; managing apparel and support equipment. The Director of Operations will plan, coordinate, and execute year-long travel plans; handle the arrangement of team practice scheduling and communication with all team members; coordinate team community service activities; and organize various aspects of recruiting visits.


  • Produces and distributes all travel itineraries for away games
  • Scheduling and confirming travel practice requests
  • Responsible for travel budget and ensuring travel expenses remain within budget
  • Coordinates all team meals (home and away) as well as hotel and bus needs
  • Coordinates all academic break arrangements (housing, meals, activities) during out of class sessions
  • Manages and plans all team events and functions
  • Responsible for maintaining team spaces – lounge, locker room and storage room including: ordering of food and snacks, regular setup, cleanup and maintenance
  • Assist coaches and marketing team with special events such as Kid’s Day, Autism Awareness game, Alumnae Weekend, Senior Night, etc.
  • Manages equipment budget. Manage and oversee all aspects of women’s hockey team equipment budget and ensure fiscal responsibility
  • Must know how to sharpen or be willing to learn (equipment support for all practices and games)
  • Film and distribute game and practice film to staff throughout the entirety of the season
  • Communicate with staff using headset in-game and oversee in-game video replay challenges
  • Share and review film with coaching staff between periods as necessary
  • Confirm reported game statistics are accurate through video following each game
  • Responsible for all video uploads for analytical analysis (Instat) and video exchange (Thundercloud) purposes
  • Assist with support group communications (newsletters) including working with coaches and athletic development representative in planning, preparing and coordinating events
  • Assist with team community service events including event scheduling, publicity, coordinating with team community service activities
  • Assist the Athletic Communications team with social media efforts throughout the season
  • Manage schedule for team managers ensuring appropriate coverage as needed
  • Serve as main point of contact for visiting teams
  • Assist with all aspects of recruiting visits while following NCAA rules and regulations
  • Coordinate and plan official and unofficial visits with recruits ensuring we are completing appropriate compliance paperwork
  • Work in conjunction with coaching staff to plan and implement successful recruiting strategies
  • Work in conjunction with head coach on all aspects of Colgate Camps
  • Oversee ARMS recruiting database. Submit accurate CARA logs for weekly submission as well as other compliance forms
  • Build effective partnerships with co-workers through freely sharing appropriate information and providing assistance when needed
  • Ensuring optimum service to all internal and external partners in response to all requests for service and information
  • Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
  • Attends and supports various Colgate Athletics games while contributing positively to the department vision and virtues
  • Performance of all other duties and special projects as assigned by the Head Coach


Bachelor’s degree is preferred and will consider a combination of education and equivalent work experience.

Other Information:

A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy, is required.

Requisition Number:




Job Open Date:


Open Until Filled:


Special Instructions Summary:

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate fully in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:


The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.


Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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