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Facilities and Safety Manager

Princeton University
Princeton, New Jersey

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Institutional & Business Affairs, Facilities Management & Sustainability
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Job Details

Facilities and Safety Manager


Job ID: 2021-13033
Type: Full-Time
# of Openings: 1
Category: Facilities Management and Physical Plant

Princeton University


The Department of Chemistry is seeking excellent candidates for Facilities and Safety Manager (FMS), responsible for the infrastructure, operations and safety of the Frick Chemistry Laboratory, one of the largest academic buildings on campus (265,000 sq ft). The FSM serves as project manager for renovation, relocation and construction projects and equipment installations, prepares labs to custom specifications, and ensures that equipment is installed upon arrival.

This individual acts as liaison to the Office of Capital Projects, Environmental Health & Safety, Facilities, and Site Protection and is the primary contact for vendors and contractors. The FSM oversees events held in Frick and coordinates all building maintenance, moves, transfers and repair projects. As departmental safety manager, the FSM works with EHS to ensure compliance with appropriate laws and regulations and disseminates laboratory health and safety policies.


Building Maintenance and Services:

Schedules, coordinates and communicates major initiatives, i.e., power/water/fan unit shutdowns, major janitorial/maintenance projects and significant equipment repairs. Serves as primary contact with service and maintenance vendors. Meets with facilities supervisors on a regular basis to review the work and projects being performed. Serves as primary contact to schedule building alarm testing, evacuation drills and organizes building evacuation process; acts as liaison to EHS and emergency personnel. Manages all assets and oversees periodic asset inventories and audits. Oversees stockroom operations and supervises attendant, as well as facilities coordinator.

Building Renovations and Relocations:

Coordinates all lab moves for incoming and outgoing faculty, including domestic and international moving process and works with customs agents on equipment transfers, when needed. Monitors and provides space planning information to department leadership. Provides project management for renovation and reconfiguration process for laboratories, offices and common areas, initiating project requests, approving the design and providing guidance to affiliated offices and outside vendors and contractors. Works with capital projects, facilities services and others to coordinate project management, providing exceptional project communication and updates to all stakeholders.

Health and Safety:

Oversees health and safety compliance with university, local, state, and federal regulations. Works closely with EHS and the Fire Marshal to maximize Chemistry's compliance with all applicable regulations. Manages safety eye-wear, lab coat programs and lab safety training for researchers. Serves as Emergency Coordinator for the department, annually updating the Emergency Action Plan and Continuity of Operations Plan. Coordinates with EHS on lab safety audits and records and follows up on lab incidents. Acts as general contact for Risk Management.


Schedules, coordinates and provides building logistical support for chemistry events and provides facility/event policy guidelines to other University departments, offices, and outside organizations using the building. Meets with facilities services, caterers and event organizers to develop floor plans and logistical details for events. Communicates with Site Protection, Public Safety and the Control Center to coordinate services. Organizes the logistics for annual, off-site research retreat for faculty, students and researchers, including transportation, lodging and meals for 200 attendees.


Required Qualifications:

  • Associate’s or other 2-year degree
  • 4-6 years’ work experience
  • Excellent organizational and interpersonal skills
  • Ability to exercise independent judgment to plan and prioritize diverse workload
  • Ability to creatively solve problems
  • Ability to manage multiple priorities in a fast paced, changing environment
  • Ability to take initiative, self-motivate and function autonomously
  • Ability to work effectively in a team-based environment
  • Must be able to interact effectively and diplomatically with all levels of university community and general public

Preferred Qualifications:

  • Solid understanding of the physical needs of research and teaching laboratories
  • Thorough understanding of university policies that affect equipment and furniture purchase and inventory
  • Basic understanding of infrastructure issues affecting buildings (HVAC, carpentry, electrical, plumbing, etc.)
  • Familiarity with current safety regulations and fire codes
  • Proficiency with University systems including Time Collection, Information Warehouse, Salto Key Lock System, Tiger Space Program, PeopleSoft purchasing, preferred

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW



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