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Administrative Associate Sr

The University of Kansas
Lawrence, KS

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Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Position OverviewThis is a part-time position, working 20 hours per week between 8-5, M-F. Hours negotiable based on departmental needs and availability.

KU Career & Experiential Learning (C&EL) units include the University Career Center, Center for Service Learning, Office of Fellowships, Academic Programs & Experiential Learning and Center for Undergraduate Research; these units work to empower students to critically apply and enhance their knowledge and skills through meaningful experiences such as internships, undergraduate research, service learning, and fellowship opportunities. Job Description60% Administration
  • Provide administrative support for the Assistant Vice Provost and the C&EL units including calendaring, taking staff meeting notes, coordination of department space/facilities, etc.
  • Office management tasks such as supply management (ordering, inventorying, sending overflow furniture to surplus, etc.) updating office documents (staff lists, mailboxes etc.)
  • Coordinate reference letter file requests and manage the purging of old files biannually
  • Manage career assessment administration and data tracking
  • Provides support for gathering data on job location and development outcomes
25% Academic Program Coordination
  • Manage the administration of assigned Experiential Learning Certificates
  • Serves as the scheduling officer for courses offered by C&EL that enroll approximately 3,000 students annually
15 % Miscellaneous
  • Other duties as assigned by the Assistant Vice Provost
  • May participate in research and assessment activities
Position RequirementsThis position is required to work on site. Required Qualifications
    High school diploma or GED plus 4 years of experience or four years of post-secondary education.Excellent written communication skills as evidenced by the applications materials .
  1. Experience using Microsoft Word, PowerPoint, Outlook, Excel and other relevant software solutions.
Preferred Qualifications
    Experience working in higher education, human resources, journalism, marketing, or related area.
  • Demonstrated interpersonal skills and ability to work collaboratively with multiple and diverse constituents.
  • Creative thinker/planner that exhibits initiative while working in a team environment.
  • Experience and or training in public relations and journalistic writing.
  • Familiarity with the university environment, KU in particular.
  • Additional Candidate InstructionsIn addition to the online application, the following documents are required to be considered for this position:
  • A cover letter (addressing how required and preferred qualifications are met)
  • Resume or curriculum vitae.
  • Contact information for three professional references.
  • Incomplete applications will not be considered. Application review begins Monday, July 12, 2021 and continues until a qualified pool of applicants is identified.

    This is a part-time position, working 20 hours per week between 8-5, M-F. Hours negotiable based on departmental needs and availability. Contact Information to ApplicantsDavid Gaston
    [email protected]
    785.864.3624 Advertised Salary Range19.23 per hour Work Schedule20 hours per week, between Monday-Friday, 8:00 AM to 5:00 PM, as determined by supervisor and incumbent. Application Review Begins12-Jul-2021 Anticipated Start Date01-Aug-2021


    Working at the University of Kansas 

    Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

    The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

    The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

    KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

    Diversity, Equity, Inclusion, and Belonging 

    The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

    We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


    KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


    The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


    The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

    International Dimension 

    KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


    The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

    Our City and State 

    KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

    Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

    Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

    Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

    Making KU Your Home 

    Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

    At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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