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Coordinator of Copy and Mail Services

Employer
Hartwick College
Location
Oneonta, NY

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Administrative Jobs
Institutional & Business Affairs, Auxiliary Services
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Date: July 1, 2021
Title: Coordinator of Copy and Mail ServicesDescription: The Coordinator of Copy and Mail Services is responsible for supporting the activities of the Copy and Mail Center. These activities include completing all copy and print requests from faculty, staff, and students, along with handling the mailing needs of all departments. This position is also responsible for transcribing and sorting financial data regarding usage of Copy and Mail Center services. Customer service is a top priority of the Copy and Mail Center, and therefore a crucial element of this position. Mission & Purpose
    Demonstrates a commitment to the mission and purpose of Hartwick College as a residential liberal arts institution. Instills this commitment in students in the departments.
Copy and Print Operations
    Completes copying and printing requests from Hartwick faculty, staff, and students, along with giving advice on the most efficient way to format and print larger projects Observes copy machine and printer quality. Calls proper technicians if there are issues with poor quality copies or prints or if machines appear to be operating at less-than-optimal performance Performs other tasks such as binding booklets with a binding machine and using a large paper cutter to trim pages to specific size specifications Prepares financial records summarizing each department’s use of copy and print services Operates and maintains the large poster printer and coordinates the scheduling of large poster print requests
Mailing Operations
    Processes mail using a mail meter machine while following guidelines set by the United States Postal Service Prepares and ships packages through United Parcel Service using computer software and an attached scale Scans tracking information for incoming packages into the QTrak system and routes notification emails to the appropriate recipient Coordinates special handling and pick-up for incoming packages Disseminates incoming UPSP mail into departmental mail slots for pick up
Inventory Management
    Maintains record of current inventory of supplies used by the Copy and Mail Center, including paper, copy machine and printer toner cartridges, tape, USPS and UPS shipping supplies, and various other items Places orders for new supplies when inventory is low
Finances
    Transcribes and sorts financial data summarizing each department’s use of the Copy and Mail Center Sorts financial data regarding each department’s use of the College’s postal permit for bulk mailing through a third-party vendor
Technology Knowledge
    Knows basic and advanced copying and printing techniques and is able to instruct others on how to use the copy machines and large poster printer Uses knowledge of Windows and Microsoft Office programs to sort financial data, respond to email requests, and prepare print requests Understands Adobe Photoshop and Acrobat and is able to make adjustments to digital files to produce printed copies or posters that meet customer expectations
General Expectations
    Creates and maintains positive relationships with all internal and external constituents Performs other duties as assigned. Comply with all applicable College, Federal, State, local and associational regulations. As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus. Participate in major campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.

Qualifications

Minimum qualifications for this position is a high school diploma (associate’s degree from an accredited college or university is preferred). The successful candidate will have the following:

    General knowledge of computers and experience with Windows based software including Microsoft Office programs Basic knowledge of large volume copy machines and printers used by the college
    Strong customer service, spoken and written communication skills Experience working in a fast-paced and challenging workplace environment which involves completing multiple tasks at once and before a given deadlineDemonstrated ability to evaluate and think creatively with regard to solving problems Demonstrated ability to supervise and work closely with other workers in the Copy and Mail Center along with employees from all departments at Hartwick CollegeThe lifting of large boxes weighing up to 50 pounds each is occasionally required Some tasks, such as binding booklets, trimming paper, or feeding mail through the mail meter may require repetitive motions The ability to hear customer’s requests over the noise of the office machines is essential Vision, particularly the ability to identify and differentiate between colors, is also a requirement of the positionAll employees are required to be fully vaccinated for COVID-19 prior to the start of their employment
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders – what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents. Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications:

    A cover letter;A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); andThe names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.

Read More

Organization

Character
Hartwick College is a private liberal arts and sciences college of 1,193 students, located in Oneonta, NY, in the northern foothills of the Catskill Mountains. Hartwick's expansive curriculum emphasizes an experiential approach to the liberal arts. Through personalized teaching, collaborative research, a distinctive January Term, a wide range of internships, and many study-abroad opportunities, Hartwick ensures that students are prepared for not just their first jobs, but for the world ahead. A Three-Year Bachelor's Degree Program and strong financial aid and scholarship offerings keep a Hartwick education affordable.

Campus and Location
Hartwick's beautiful 425-acre campus is located in Oneonta, NY, in the northern foothills of the Catskill Mountains. The campus literally is built into the side of Oyaron Hill and has a breathtaking view of the Susquehanna River Valley. Our Pine Lake Environmental Campus is eight miles from the main campus. Oneonta has been ranked as a top ten college town in the nation.

Academics
There's lots of food for thought:  Hartwick's top five majors are nursing, business administration, psychology, biology, and criminal justice, and there's so much more to explore. You have access to 45 courses of study, four pre-professional programs, six cooperative programs, and certifications. Hartwick's Three-Year Bachelor's Degree Program is a unique and exciting opportunity allowing qualified students to benefit from our strong liberal arts education and special experiential learning opportunities. More about Hartwick's academic programs.

Study Abroad and Off-Campus Study
Hartwick students travel everywhere, from Italy to India, for January Term, semester-long, or year-long programs. Approximately 60% of Hartwick students study abroad during their undergraduate years, making Hartwick 2nd in the nation among baccalaureate colleges for the percentage of students who study abroad. More about Hartwick's nationally recognized off-campus programs.

Athletics
Hartwick sponsors 18 intercollegiate teams, 8 for men and 10 for women. Hartwick sports compete at the NCAA Division III level. Many of Hartwick's Division III teams participate in the Empire 8 conference. Hartwick also sponsors a spirit team which includes cheerleading, a dance team, and Swoop, the official mascot of the Hartwick College athletic programs. More about Hartwick Athletics.

Costs & Financial Aid
We commit more than $60 million in comprehensive aid and more than $32 million in Hartwick scholarships and grants. This financial contribution to our students reflects how much we believe in the educational experience we provide and in our students’ potential to progress the world forward. A financial aid counselor will tailor a plan that best fits your family’s needs, and the same counselor will work with you throughout your or your student’s entire time at Hartwick. More on affordability & financial aid.

Accreditation
Hartwick College is accredited by the Middle States Commission on Higher Education MSCHE or "Middle States"), and the NY State Board of Regents. Individual programs that have specialized accreditation are Art (National Association of Schools of Art & Design (NASAD)), Music (National Association of Schools of Music (NASM)), Nursing (Commission on Collegiate Nursing Education (CCNE), and Chemistry (American Chemical Society (ACS)). More on accreditation.

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