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Assistant Dean for Administrative Advising

Employer
Colgate University
Location
Hamilton, NY
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Job Details

Job Category:

Professional/Administrative

Position Title:

Assistant Dean for Administrative Advising

Full Time/Part Time:

Full Time

Division:

Dean of the College

Department:

Administrative Advising

Department Statement:

Colgate University, a premiere liberal arts university of approximately 3,000 students, seeks an energetic, motivated, and highly visible Assistant Dean for Administrative Advising to serve as a trusted resource for students on campus to advance students’ academic pursuits and scholarship. Reporting to the Associate Dean for Administrative Advising, the assistant dean takes an active leadership role in developing students into balanced mature adults.

This is a distinctive opportunity for an accomplished professional with a strategic approach to student affairs to elevate the breadth and depth of resources available to Colgate students. The next Assistant Dean for Administrative Advising will serve as a collaborative partner to the VP and Dean of the College, and with faculty and other administrative advisers within the Office of the Dean of the College.

The Assistant Dean for Administrative Advising will have an intimate understanding of and deep appreciation for a residential liberal arts education; a passion for providing support and opportunities for Colgate’s students; an authentic appreciation for Colgate’s history and traditions, as well as a vision of its potential; a deep understanding of the educational value of a diverse community; and a firm but fair approach to the resolution of conflict.

Learn more about Colgate University and the Dean of the College Division by reviewing A Candidate’s Guide to Colgate.

Accountabilities:

The Assistant Dean for Administrative Advising is an administrative position within the Dean of the College division. Administrative Advising responsibilities include:
● ensuring students receive effective support while promoting the development of self-advocacy and problem-solving skills;
● articulating an advising approach that encourages students to achieve a sense of responsibility for their personal growth and academic success; a firm and fair approach is required;
● effective outreach to students and proactively ensuring students have access to high quality, consistent, accurate and timely advice regarding University policies and procedures and other academic regulations, deadlines, and processes;
● execution of crisis response consistent with policy and plan;
● understanding student needs and collaborating with other stakeholders and resource providers to make these needs known;
● accurately capturing and maintaining of records relating to student interactions, including advising notes;
● participating in the after-hours on-call rotation with other deans in the Dean of the College Division (approximately one-two weeks per semester);
● adhering to University budget practices;
● effective use of student data systems, including OnBase, Banner, and Tableau to analyze and accurately report on student data;
● effective use of MS Excel and similar tools to summarize and present student data for proactive and reactive advising interventions;● and, serving on other Divisional committees as requested.

Name:

Student Development

Description:

Demonstrated knowledge of and ability to consistently apply student development theory in the creation and development of programs as well as in advising responsibilities. Knowledge of best practices and ability to consistently apply these practices in advising responsibilities. Demonstrated ability to consistently identify and recognize legal and ethical principles of the profession. Demonstrated ability to consistently follow departmental protocol regarding legal and ethical issues.

Name:

Advising

Description:

Demonstrated ability to consistently apply culturally appropriate advising, helping and coaching techniques while also recognizing the uniqueness of every individual. Demonstrated ability to accurately and consistently maintain confidentiality. Demonstrated ability to effectively interpret, understand and implement University administrative advising protocols. Demonstrated ability to consistently follow crises response protocol and consistently make appropriate decisions to initiate crisis intervention responses.

Name:

Communication Skills

Description:

Demonstrated effective interpersonal skills in all relationships, effective active listening skills and appropriate verbal and nonverbal communication skills.

Name:

University Policies

Description:

Demonstrated knowledge of policies by providing accurate information to students, staff, faculty and parents. Demonstrated familiarity with major university publications.

Name:

Administrative

Description:

Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the timely collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.

Name:

Personal Accountability for Results

Description:

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name:

Effective Communication

Description:

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name:

Problem Solving and Decision Making

Description:

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name:

Change Management

Description:

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name:

Leadership and Teamwork

Description:

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name:

Creativity and Innovation

Description:

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name:

Diversity and Inclusion

Description:

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name:

Sustainability

Description:

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

- Professional experience in a liberal arts higher education setting preferred or comparable experience required.
- Excellent oral and written communication and presentation skills are also essential.
- The candidate should be an effective collaborator and work well as a member of a team.
- Some night and weekend availability is required.
- Must be capable of working collegially with a diverse group of students, faculty, and staff on a daily basis.


Preferred Qualifications:

Experience working with faculty preferred.

Education:

Master’s degree required.

Requisition Number:

2021S051Posting

Temporary:

No

Work Schedule:

Weekdays, with occasional evenings and weekends

Job Open Date:

06/28/2021

Open Until Filled:

No

EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.

Organization

Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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