*Part-time Secretary, Grade B
- Employer
- Hofstra University
- Location
- Hempstead, NY
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
•Provide support for academic routines of the department, including submitting workflow requests for class schedules; working with Academic Scheduling on room assignment issues; ensuring sufficient quantities of supplies and teaching materials and field inquiries in person, by email, and by phone.
•Make student advisement appointments using Outlook calendar.
•Coordinate mass mailings using Mail merge functions in MS Office.
•At the direction of the Chair, hire, train, and supervise student aides. Coordinate with Office of Student Employment regarding permits/paperwork, review and submit eTime for approval, and monitor hours/wages so as to stay within budget.
•At the direction of the Chair, plan and execute departmental events for students and faculty.
•Completes all necessary forms as required by the Dean's Office.
•Provide support for periodic programs, i.e., Peer Teacher recruitment and administration; applications for European Odyssey; Inaba Scholarship process; Departmental Honors Thesis; Gamma Theta Upsilon induction ceremony, etc.
•Work with Information Technology and Physical Plant departments to ensure the physical space and
equipment needs of the department are fulfilled.
•Maintain inventory and logbook of departmental property including: camera, projector, slide scanner, handheld GPS devices, etc.
•Maintain and update all department records/spreadsheets, and major and minor list and alumni information.
•At the direction of the Chair, update department web page information via Webwork.
•Utilize social media, including Twitter, Facebook and Linkedin to publicize department events.
•May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.
Work Schedule:
Monday - Thursday 9a - 2p
*Subject to bumping
Qualifications:Prior office experience required. Must possess excellent interpersonal and communication skills, and be proficient in MS Word, Excel, Outlook, PowerPoint and Adobe Acrobat Pro. Knowledge of Cascade and working with social media platforms preferred.Application Instructions:Qualified applicants may submit resumes via e-mail to careers@hofstra.edu. Please indicate job #896732-21 in the subject of the email.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 06/30/2021Posting Number: 896732-21
Organization
Working at Hofstra University
Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere. At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.
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