Graduate Admissions Specialist & Student Life Coordinator
School of Engineering, Stanford, California, United States

Schedule: Full-time
Job Code: 7500
Employee Status: Regular
Grade: E
Requisition ID: 90152

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Electrical Engineering Department seeks a Graduate Admissions Specialist & Student Life

Coordinator to provide a wide range of administrative support for the Student Services Office. Reporting to the EE Director of Student and Academic Services, the Graduate Admissions Specialist & Student Life Coordinator serves as the contact for prospective applicants to the Electrical Engineering graduate programs. The position coordinates student life activities and is a key member of the 6-person Student Services team. Electrical Engineering is the largest graduate department in the School of Engineering at Stanford, with more than 60 faculty and more than 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all electrical engineering departments in the nation.

Electrical Engineering website: https://ee.stanford.edu/

Your responsibilities include

• Review, maintain and track documents, including graduate study applications, supporting material and decision letters.
• Research and resolve routine application issues.
• Maintain and update CollegeNet and Peoplesoft databases, admissions websites, literature and associated materials. Prepare basic statistical reports.
• Coordinate logistics for outreach activities, meetings and events, including PhD Admit Weekend, new student orientation, diversity weekend, PhD rotation program, department town halls, student-faculty lunches, student life events, department wellness week, and info sessions.
• Serve as a resource and respond to routine inquiries from external applicants, students, faculty, and staff regarding admissions policies and procedures, enrollment and financial support.
• Advise/train the leadership of student organizations on the proper use of funds and reimbursement procedures. Monitor organization expenses.
• Train and direct activities of student and temporary workers.
• Coordinate special projects as assigned by the EE Director.

*Other duties a assigned.

Education & Experience

• Associate's degree and one year of relevant experience, or combination of education and relevant experience. Bachelor's degree preferred.

Desired Qualifications

• Previous student services experience highly desirable.

Knowledge, Skills and Abilities

• Excellent written and verbal communications skills.
• Basic computer skills, including proficiency with Microsoft Office Suite.
• Proficiency with Peoplesoft and Oracle Business Intelligence reporting highly desirable.
• Superior customer service and troubleshooting skills for interfacing with students, faculty and staff within the department and university.
• Basic office administration skills, including attention to detail, being proactive, working independently and collaboratively, organization, time management and a demonstrated aptitude to manage a large volume of calls, emails and in-person inquiries in an environment with frequent interruptions.
• Ability to learn compliance with legal, financial, and university policies and external regulations.
• Must be available to work through the month of December (except on University holidays).

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Physical Requirements*

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







Copyright ©2021 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


jeid-67fba3de6eb9864b9c55de42cfab8a37