Search #: 495400
Work type: Full-time
Location: Storrs Campus
Categories: Administrative Services

JOB SUMMARY

The Department of Kinesiology at the University of Connecticut is seeking a dynamic and team-oriented individual with creative energy to contribute to a culture that values community, inclusion, excellence, and strategic growth. This position requires an individual with administrative skills and the desire to contribute to business operations, as well as the ability to collaboratively work with members of the administrative team. The successful candidate will be open-minded, efficient, process-oriented, organized, and customer service-driven. The successful candidate will serve as a departmental, faculty, and student resource with responsibilities including: facilities management, fiscal processing (e.g., payroll, travel, reimbursements), purchasing, special event planning, department communications, and administrative support for the Department. Temporary student employees report to this position.

DUTIES AND RESPONSIBILITIES

Job duties include but are not limited to:

• Serve as the initial point of contact for the main departmental office, providing customer service support to faculty, students, staff, and visitors.
• Facilitate inquiries from central offices.
• Provide administrative support to Department Head and faculty
• Assists the Department Head regarding interdepartmental communications.
• Provide financial support to the department, includes running reports and processing transactions in Kuali Financial System.
• Responsible for purchasing, including procard purchases, and maintaining all associated records.
• Responsible for MarketPlace order fulfillment for department entrepreneurial services.
• Communicate gift receipts to donors for the department received through Foundation funding, processes RFD and transfers through Papersave system.
• Process human resource and payroll functions of department personnel - faculty, staff, student workers, special payroll employees, graduate assistants, and gratis appointments (offer letters, dual employment forms, payroll authorizations, timecards)
• Assist the Department Head and faculty with activities related to Promotion, Tenure, and Reappointment.
• Supervise and provide support to undergraduate student workers, including the hiring process and coordinating schedules.
• Assist in developing and distributing communications/marketing for the Department and its programs.
• Maintain facility needs/issues for Gampel; includes requesting access to labs for faculty, students, and staff.
• Perform related duties as required.

MINIMUM QUALIFICATIONS

• Associate’s degree and two to three years of related experience or an equivalent combination of education and experience.
• Excellent interpersonal skills and the ability to effectively communicate verbally and in writing.
• Strong organizational skills with demonstrated attention to detail.
• Ability to work in a high-volume and fast-paced environment.
• Strong customer service skills.
• Working knowledge of Microsoft Office applications.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in accounting, finance, business operations, or related field.
• Knowledge of basic accounting principles and solid math skills in order to calculate accounts payable functions and reconciliations.
• Ability to identify and resolve problems efficiently, effectively, and independently.
• Experience processing payments, travel reimbursements, and/or other travel and accounts payable experience.
• Experience with learning new computer software
• Demonstrated experience using software, such as Concur & Huskybuy. Knowledge of Kuali Financial Systems.
• Strong audit, analytical and problem-solving skills.
• Demonstrated experience working in a high-volume and fast-paced environment.

APPOINTMENT TERMS

This is a full-time, permanent position. Salary will be commensurate with the successful candidate’s background and experience.

TERMS AND CONDITIONS OF EMPLOYMENT

Employment at the University of Connecticut is contingent upon the successful candidate’s compliance with the University’s Mandatory Workforce COVID-19 Vaccination Policy. This Policy states that all workforce members are required to have or obtain a Covid-19 vaccination as a term and condition of employment at UConn, unless an exemption or deferral has been approved.

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #495400 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on September 26, 2021.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

Advertised: Sep 16 2021 Eastern Daylight Time
Applications close: Sep 26 2021 Eastern Daylight Time