Skip to main content

This job has expired

Accounts Receivable Manager

Employer
University of Virginia
Location
Charlottesville, VA

View more

Job Details

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2022-01-23
Req: R0025754

The Accounts Receivable Manager position is a customer service-oriented position responsible for overall management of the University’s accounts receivable function. The position monitors and records incoming funds; negotiates payment plans with customers; monitors legislative action regarding debt collection; trains and mentors staff members; and performs accounts receivable accounting activity related to billings, collections and write off activity. The position also prepares reports of accounts receivable for the University on a quarterly basis, including both submissions to the state and to the Board of Visitors.

The Accounts Receivable Manager has the authority to make decisions about processing a customer's receipt or an electronic transfer. This authority includes deciding how to apply a receipt that is unidentifiable, how to apply adjustments to a customer's account, and instructing departments on how to invoice. The position is authorized to correct invoices with proper documentation and to start the dunning and collections process. This position makes decisions involving the state set-off debt collection process. The position is responsible for identifying and developing improvements to existing procedures and processes to optimize efficiency and improve collections results.

This position will attempt to resolve all accounts receivable write-offs, restrictive endorsements and unresolved receipt issues. The Director of Financial Operations will become involved in resolving issues only when the Accounts Receivable Manager cannot resolve the issue through established channels.

The position will be deeply involved with implementing the accounts receivable segment of the Financial Strategic Transformation (FST) project, which is transitioning UVA Finance to a Workday financials management system. The position will assist in the creation of transitional documentation to support current and future state AR operations, and will be part of the functional team in the timely completion of deliverables, end to end testing, etc. In a post go-live Workday environment, additional duties may be incorporated into this job and will be evaluated at that time. As a result, knowledge of cashiering, invoice creation, dunning, cash posting, and overall receivables management is desired from a future state perspective.

The position requires: a) experience in preparing financial reports, statements, and projections using standard and fund accounting principles, methods and applications on an automated accounting system or spreadsheets; b) experience reconciling, balancing and maintaining standard accounting records; and c) thorough knowledge of accounts receivable processes and procedures.

Responsibilities and Duties

Assist with Collection Efforts and Metrics Reporting - 30%

  • Respond timely to customer or billing department inquiries.
  • Prepare dunning letters for all debts including payroll overpayments and student accounts.
  • Provide excellent customer service.

Electronic Bank Payments -15%

  • Record electronic funds receipts in the General Ledger daily.
  • Research miscellaneous ach and wire transfers and identify appropriate customer accounts for posting of receipts.
  • Maintain a daily spreadsheet for the incoming electronic payments and related information.
  • Maintain and reduce the amount of the suspense account.

Accounts Receivable Bad Debt Write Offs - 15%

  • Prepare Write on sheets for student account write offs and reconcile account.
  • Maintain returned check account and create appropriate entries.
  • Administer the State Tax Set Off Program (SODC) for A/R accounts and follow SODC regulations for collecting on claim matches.
  • Respond promptly to all communication requests.
  • Apply payments to the correct accounts

Account Reconciliations - 10%

  • Reconcile departmental accounts for suspense and accounts receivable.

Oversight and Development of Accounts Receivable Processes - 20%

  • Modify existing reports to improve reporting, tracking and management of accounts receivable.
  • Advise on implementation of accounts receivable function in the Finance Transformation project.
  • Make recommendations for updates to accounts receivable policies and procedures to improve efficiency and implement Finance Transformation.

Quarterly and annual financial reporting - 10%

  • Prepare State Quarterly Reports.
  • Prepare Board of Visitors Report accounts receivables report.
  • Assist with year-end entries for financial report related to accounts receivable.

Knowledge, Skills and Abilities

  • Demonstrated ability to work with a complex, on-line financial or accounting system.

  • Ability to perform detailed work with numerical data and to make arithmetical calculations rapidly and accurately; ability to prepare financial reports and handle one or more aspects of fiscal operations.

  • Knowledge of spreadsheet software and the ability to use computers to process information.

  • Ability to communicate effectively with a variety of professional individuals.

  • Ability to exercise appropriate judgment in making decisions related to accounts receivables accounting entries and in resolving customer inquiries.

  • Prior customer service experience required.

Minimum and Preferred Qualifications

Required Experience: 5+ years of relevant accounts receivable experience

Preferred Experience: 2+ years experience as an accounts receivable manager, preferably in a nonprofit environment

Required Education: Bachelor’s degree or equivalent

Preferred Certifications: Bachelor's degree in Business, Accounting or related field is preferred.

Required Computer Applications: Excel, Office 365, Workday (HCM or other), UBI.

This position will remain open until filled. Review of Applicants will begin July 2, 2021. This is an Exempt level, benefited position. Salary range of $60,000 - $75,000 per year based on experience and skillset. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for ‘R0025754. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0025754.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).


Licensure: May hold CPA or other advanced financial certification.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.


COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert