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Student Services Professional/Scholarships, Domestic Programs and Events Manager

The University of Georgia
Athens Area

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Academic Affairs, International Programs, Institutional & Business Affairs, Program Administration, Student Affairs, Student Activities & Services
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Job Details

Posting Number:


Working Title:

Student Services Professional/Scholarships, Domestic Programs and Events Manager


Terry-International Bus Prgm

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

8-5 Monday through Friday

Advertised Salary:

$36,000+ Commensurate with Experience

Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

FLSA: Non-exempt

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Student Services Paraprofessional/Professional

Job Family:

Outreach Services



Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Completion of a bachelor’s degree with 1 year of related professional experience or an equivalent combination of education, experience, and training. Experience with international education activities and programs, managing events, managing logistical arrangements and budgets, and responding to health and safety issues and emergencies on programs.

Position Summary:

The Program Specialist will have the primary responsibility for managing special events and special projects/programs for the International Business Programs unit of the Terry College of Business. The position will be responsible for the annual IB Day, a college-wide event highlighting achievements and advances in the field. The position will cooperate with the IB Society and its faculty advisor to maximize opportunities for student development through events, field trips, and alumni engagements. The position will help administer the College’s study abroad scholarship program, facilitating need-based support for student travel. The position will assist faculty with orientation and support for study abroad groups, including international travel. The position will help develop and run the domestic study trip, Global Georgia. Finally, the position will help support general office operations as needed.

Knowledge, Skills, Abilities and/or Competencies:

-Working knowledge of MS Word, Outlook, and Excel.
-Event planning and event operations experience.
-Experience managing budgets.
-Strong written and verbal skills.
-Highly organized and detail-oriented (calendars, checklists, receipt/expense logs, etc.).
-Able to identify, troubleshoot and resolve problems.
-Study abroad and/or field study experience.
-Able to travel domestically and internationally.
-Ability to drive multi-passenger vehicle (van for domestic field trips).
-Able to lead and be responsible for students.
-Able to follow protocols and maintain order during an emergency (study abroad risk management).
-Enjoys projects with teamwork, working in diverse teams, collaboration with internal and external stakeholders.
-Experience organizing/arranging group travel.

Physical Demands:

Working in a normal for office environment.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Manage IBP special events
•Plan and budget for special events, including IB Day, guest lectures, and others.
•Arrange/coordinate event logistics, including facility reservations, catering, and travel for event speakers and special guests.
•Organize and collaborate with internal and external stakeholders to ensure that communications and promotions, Audio/Visual, IT, Security, Press and other event support is provided.
•Collaborate with IB Society and other campus entities to accomplish shared events goals.
•Direct on-site events operations.
•Schedule and make reservations for special events.
•Create and manage contacts, event invitations, and guest lists.
•Coordinate with Terry Special Events Office.

Percentage of time:



Organize student field trips and domestic programs
•Develop itineraries and budget.
•Arrange travel and logistics.
•Manage registration/application processes.
•Assist faculty leader with group orientation meeting(s), travel, and program operations.
•Coordinate and manage Collaborative Online International Learning (COIL) programs.
•Seek funding opportunities, including assisting with grant writing.

Percentage of time:



III.Administer study abroad scholarship programs
•Organize annual study abroad scholarship program.
•Utilize online Terradotta platform to manage applications.
•Organize application review and awarding process.
•Collaborate with internal and external stakeholders to ensure communications and promotions, recognition, and scholarship awarding is provided.
•Track, assess, and report annual scholarship award/awardee data.

Percentage of time:



IV.Support study abroad and field study programs
•Assist faculty leader with group orientation meeting(s), travel, and program operations abroad.
•Help faculty leader with resolving problems and reporting incidents.
•Coordinate program logistics with travel guides and institutional/professional partners.
•Complete UGA Global Certificate and risk management training.

Percentage of time:



V.Support IB Society student organization
a.Advise International Business Society student organization on institutional policies and procedures (i.e., budgeting and accounting, event planning, etc.).
b.Facilitate annual planning, goal-setting, orderly meetings, and officer elections.
c.Coach/mentor/encourage leadership development of student officers.
d.Cooperate with the faculty advisor.

Percentage of time:



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education. It is the birthplace of the American system of public higher education.

university_of_georgia2.jpgToday, UGA enrolls more than 36,000 students. The main campus has 460 buildings on 765 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 17 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work and Veterinary Medicine. It offers 25 baccalaureate degrees in more than 140 fields; 34 master’s degrees in 130 fields; 18 educational specialist degrees; four doctoral degrees in 98 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the top third of the nation’s best research libraries and contain a total of 4.7 million volumes and one of nation’s largest map collections. The university has had 21 recipients of the prestigious Rhodes Scholarship. In 2008, UGA was the only public university in America to have two recipients of the Rhodes Scholarship. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service by television and radio stations, networks, producing organizations, individuals and the World Wide Web. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.


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