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Secretary to the President

Employer
Mohawk Valley Community College
Location
Utica, NY

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Job Details

Secretary to the President

Salary: High $30,000s

DISTINGUISHING FEATURES OF THE CLASS: The work of this class is distinguished by the fact that responsibility is involved for independently performing complex clerical operations and for relieving the President of Mohawk Valley Community College (MVCC) of administrative detail. This work calls for the frequent exercise of independent judgment, and furnishing information regarding department policies and practices. It is a position of special trust and confidence, requiring exchange of sensitive and confidential information. Correspondence duties are distinguished by the fact that many letters and communications of a routine recurring nature are composed by the incumbent, with correspondence being dictated only when new or unusual situations occur. This work is performed under general supervision with detailed instruction received in instances where policies have not been determined. The work may be of a confidential nature and may involve direct supervision of lower grade secretarial and clerical personnel. The incumbent performs related work as required.

TYPICAL WORK ACTIVITIES: (Illustrative Only)

  • Serves as secretary to the President of MVCC;
  • Provides superior customer service as first point of contact for the office;
  • Receives and directs phone calls;
  • Executes the maintenance of the filing system, expense claims, etc.;
  • Maintains calendar for the President and office staff as needed;
  • Provides clerical support for Employee Recognition activities and the Employee Enrichment program;
  • Processes purchase orders, vouchers, contracts, expense claims, etc.;
  • Arranges travel reservations and special meetings as needed;
  • Manages webpages and related content at the direction of the President’s Office staff;
  • Answers requests for administrative information and prepares office reports and keeps time and leave records;
  • Processes and distributes incoming and outgoing mail;
  • Composes and types routine correspondence, applying knowledge of departmental operations and regulations;
  • Upon request, attends meetings and takes notes for preparation of minutes at such meetings;
  • Executes special projects as assigned.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Comprehensive knowledge of general office terminology, procedures and equipment; comprehensive knowledge of business arithmetic and English; thorough knowledge of the organization, functions, laws, policies and regulations of the department to which assigned; ability to handle routine office details independently, including the composition of important reports, letters and memoranda without dictation; ability to maintain confidentiality; ability to plan and direct the work of others; tact and courtesy in dealing with others; initiative and resourcefulness in solution of complex problems; accuracy.

Qualifications:

MINIMUM QUALIFICATIONS: Further appointed on the basis of secretarial experience, and other such qualifications, as the President of Mohawk Valley Community College may determine appropriate.


Special Instructions to Applicants: Official academic transcripts required upon hire.

Review Start Date: 7/11/2021

Mohawk Valley Community College is an Affirmative Action,Equal Opportunity Employer deeply committed to a community of excellence,equity, and diversity. MVCC maintains an inclusive learning environment inwhich students, faculty, administrators, staff, curriculum, social activities,governance, and all other aspects of campus life reflect a diverse,multi-cultural, and global worldview. We value the many similarities anddifferences among individuals and groups. We are committed to preparingstudents to understand, live among, appreciate, and work in a world made up ofpeople with different ethnic and racial backgrounds, military backgrounds,religious beliefs, socio-economic status, cultural traditions, differentabilities, sexual orientations and gender identities. All qualified applicantswill receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, national origin, veteran statusor on the basis of disability.

Company

Mohawk Valley Community College has more than 800 full-time and part-time employees at our campuses in Utica and Rome, NY. We are located in the Central New York region at the foothills of the Adirondack Mountains between Syracuse and Albany, NY in Oneida County.

Founded in 1946 as one of the first community colleges in New York State, MVCC is one of 64 campuses that are part of the State University of New York.

The College offers about 100 transfer and career technical programs, including liberal arts and sciences, healthcare, engineering technologies, trades, engineering science, business, human services and fine arts. A diverse institution with a global view, MVCC offers career, transfer, and transitional education, programs for personal and cultural enrichment, and supports community and economic development.

Interested candidates will find competitive salaries and outstanding benefits along with an enriched, collaborative work environment that is based on excellence in teaching and student service, employee success with continued contributions, and commitment to our surrounding communities.

Mohawk Valley Community College does not discriminate.  MVCC is an affirmative action, equal opportunity employer. Women, minorities, veterans, and people with disabilities are encouraged to apply.  MVCC is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

Employees, students, applicants, or other members of the College community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The College's policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Executive Director of Human Resources.

Quick Links

About MVCC Information for Prospective Employees About the Area  

Find Us
Website:
Telephone
315-792-5420
Location
MVCC Human Resources, 1101 Sherman Drive
Academic Bldg., Rm. 113
Utica
NY
13501
US
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