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Director, Human Resources (Coastline College)

Employer
Coast Community College District
Location
Costa Mesa, CA

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Executive Administration Jobs
C-Level & Executive Directors
Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Community College

Job Details

Definition

About Coastline CollegeCoastline College, a community college located just outside of Los Angeles in Orange County, California, has been an innovative leader in traditional and non-traditional delivery of education since its birth in 1976. Coastline College has campuses in Westminster, Garden Grove and Newport Beach and an administration building in Fountain Valley, California, United States. The college is part of the Coast Community College District. Its sister colleges are Orange Coast College (in Costa Mesa) and Golden West College (in Huntington Beach). The college is part of the California Community College system, which includes a total of 114 community colleges statewide.
Coastline College welcomes a diverse pool of candidates and has an unwavering commitment to quality education, equitable outcomes, inclusive practices and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative student, employee, and community populations.

Coastline College has received federal designation as a Hispanic-Serving Institution (HSI) and Asian American and Native American Pacic Islander-Serving Institution (AANAPISI) and has been recognized as one of the best places to work by many organizations. Current and former employees rate Coastline College on Indeed with 4.5 stars out of 5. Diverse Magazine recognized Coastline in both 2018 and 2019 as one of the Most Promising Places to Work in Community Colleges.

Summary
Plans, manages, and coordinates Human Resources department services to enhance the utilization, stability, and vitality of staff at a college campus. Promotes the overall efficiency and value of human resources programs by coordinating and participating in recruitment and selection, employee relations, job classification, benefits, diversity, HRIS, and professional development.

Distinguishing Career Features
Reporting to the Vice President, Administrative Services, the Director of Human Resources is guided by managerial goals for implementing services at an assigned campus and integrating those activities to comprise a full human resources customer service philosophy. The Director requires the ability to accomplish business objectives that require working with district human resources management and staff at all levels, and resolution of sensitive and technical problems with advanced oversight from district human resources leadership

Essential Duties and Responsibilities Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
  1. Conducts investigations and prepares documentation and reports related to complaints of discrimination, sexual misconduct, sexual harassment and other work-related issues or complaints; recommends appropriate resolution of complaints and monitors results.
  2. Identifies, recommends, and oversees implementation of appropriate actions to accomplish a timely resolution of employee concerns.
  3. Plans, directs and supervises the functions of the human resources dept., e.g. recruitment, selection, workers’ compensation, professional development, injury and illness reporting, and review of performance evaluations.
  4. Enforces fair and legally compliant employment practices by developing, overseeing, and conducting investigations, mediating disputes and grievances and otherwise responding to complaints and issues around the standards of personal conduct. Refers certain incidents to district-level employee relations.
  5. Maintains positive relations with organizational leaders by responding to employees' concerns, addressing issues proactively and advising management regarding proper application of contract provisions, District policies and procedures, and other regulations.
  6. Provides coaching and recommendations on matters that affect employment status, equity and diversity, and performance management.
  7. Provides proactive mediation of work-related matters that adversely affect morale and productivity.
  8. Serves as a partner and liaison with District Human Resources and college administration on various employee relations matters.
  9. Facilitates interactive processes, including documentation, communication, evaluation, and follow up; collaborates with other departments (e.g. District Human Resources, Risk Services, Benefits, etc.) to ensure compliance and coordination of available resources and services.
  10. Partners with District Human Resources on formal DFEH, EEOC, and Title 5 Investigations.
  11. Participates in Title IX investigations in collaboration with the College Title IX Coordinator, as appropriate for matters involving employees.
  12. Develops, implements, and evaluates professional services, support, and training for college workforce in areas relating to employee relations, development, and engagement.
  13. Prepares and monitors annual budget for the Human Resources Division and the college's Staff Diversity allocation.
  14. Oversees, facilitates, and monitors training and development programs for staff based on needs assessments, fair employment practices, and professional growth strategies.
  15. Assists district leadership with designing collective bargaining strategies. Serves as the designated on-site labor contract administrator with its collective bargaining units. Ensures proactive employee relations synergy, based on collaborative processes and problem resolution.
  16. Interprets the provisions of negotiated labor contracts and the intent of contractual language. Provides guidance to management and staff on contractual matters such as grievances, disciplinary and other adverse actions, and performance appraisals.
  17. Serves as a strategic partner to administration by serving or chairing administrative and/or shared governance committees and meetings, participating in strategic planning through program review, accreditation, staffing planning and administrative projects.
  18. Maintains up-to-date knowledge and skills related to emerging trends and best human resources practices, legislation, and the College’s philosophies on leading with its people.
  19. Performs other related duties as assigned that support the objective of the position.
  20. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics
Qualifications and Physical Demands

Excellent customer service skills and proven success in interpreting and administering policies, procedures, and contract provisions. Knowledge and Skills
  1. Leadership and management principles and techniques.
  2. Employee training programs, skills assessment, and performance management.
  3. Education Code, labor laws, regulations, rules, and procedures pertaining to the duties and responsibilities of this position.
  4. Interpersonal, organization and time management skills.
  5. Current federal and state laws pertaining to employment and harassment prevention programs.
  6. Higher education labor and employee relations practices.
  7. Collective bargaining agreements.
Abilities
  1. Requires the ability to perform the essential responsibilities and functions of the position.
  2. Deal with people in a manner which shows a high level of professionalism, sensitivity, tact, and understanding in a culturally and ethnically diverse educational environment.
  3. Develop, implement, and evaluate a variety of employee training, development, and engagement programs.
  4. Speak and present information clearly, concisely and effectively to large and small groups.
  5. Draw sound conclusions and make responsible recommendations.
  6. Work effectively as a team member and/or group leader.
  7. Resolve conflicts and diffuse employee related issues, concerns, and situations in a fair and impartial manner.
  8. Interact effectively with all levels of the organization.
  9. Work both independently and in consultation with District Human Resources in the grievance process and progressive disciplinary action process.
  10. Compose documentation, letters, responses, and other written communications accurately and professionally.
  11. Establish and maintain positive working relationships with management, employees and exclusive representatives.
  12. Interpret and administer policies, procedures, and contract provisions.
  13. Effectively use District technology (i.e., Banner, NeoGov) and updated desktop software (i.e., Microsoft Word, Excel, Outlook and Power Point).
Physical Abilities
  1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  2. Essential functions will vary by position.
  3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Education and ExperienceAny combination of education and experience that is equivalent to a Bachelor’s degree from an accredited institution in human resources management, public administration, business administration, organizational management or a related field.
Preferred: Master’s Degree; Five years of increasingly responsible and varied experience in human resources, including one year of management experience in a key leadership role; Or, any combination of education and experience which would provide the required equivalent qualifications for the position.
Licenses and CertificatesMay require a driver’s licenseConditions of Employment

This is a full-time, 12-month, classified management position. The normal hours of work will be 8:00 a.m. to 5:00 P.M., Monday through Friday. However, some flexibility such as evenings and week-ends will be required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individual’s interested in advancing the District’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY: Starting salaries for management and supervisory positions are based on a combination of education, qualifications and experience. Initial placement is within the starting salary range. Further advancements are based on initial salary placement.
Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310)to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716. APPLICATION REQUIREMENTS:To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
  1. A complete online employment application.
  2. A current resume (attached as a separate document - PDF recommended).
  3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  4. Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume.").
Submission of all required application information and materials is the responsibility of the applicant. APPLICATION PROCEDURES:Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716. Information for TDD users is available by calling (714) 438-4755.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank. Coast Community College District Title IX:https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hardcopy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Disability Accommodations:If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716. Coast Community College District is an Equal Opportunity EmployerThe Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Organization

The Coast Community College District is a multi-college district that includes Coastline Community CollegeGolden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast enroll more than 60,000 students each year in more than 300 degree and certificate programs.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

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