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Administrative Coordinator

University of North Texas

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Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
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Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Administrative Coordinator


UNT-Jazz Studies-134330

Job Location:


Full Time/Part Time:


Department Summary:

The University of North Texas College of Music is one of the most respected in the Nation, especially the Division of Jazz Studies. The Division of Jazz Studies will be celebrating its 75th anniversary as the oldest academic granting Jazz Studies degree in the US.

Position Overview:

The purpose of this position is to effectively assist the Chair of the Division of Jazz Studies and the other Jazz faculty
as well as current and prospective students with current and future procedures, policies and requests. Acts as the liaison between the Deans’ Budget Office & division faculty and chair.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Work Schedule:

9-6 daily with flexibility as far as late-night concerts etc.

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Coordinator

Physical Requirements:

Carrying, Cleaning, Climbing, Crawling, Driving, Kneeling, Lifting up to 10 pounds, Lifting up to 25 pounds, Lifting up to 50 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate


Provide assistance to the Chair of the Division of Jazz Studies .Scheduling and supervision of Student Workers in the Jazz Library in collaboration with Assistant Director/Lab Band manager.


Communicate with all jazz studies division constituents (including current, former and prospective students, faculty, and the public) by phone, email, and other media as appropriate to the task. Disseminate news of division activities to alumni and the public through posters, flyers, postal and email lists, and other media.


Budget tracking of all Jazz Studies accounts in collaboration, when necessary,with the UNT Foundation and the Music Development Office and COM Budget Office. Complete deposit slips and make deposit in appropriate account. Purchase Orders – attach all necessary paperwork and route to appropriate department for processing.


Payroll: manage hiring process and ensure that student workers complete onboarding and record hours in online system.


Assist new faculty (tenure-track, lecturer, adjunct) and TA/TFs as they learn their duties and Jazz Studies policies and procedures. Guest Artists: arrange payment, travel, and reservations for guest artists.


Assist with Summer Jazz Workshops by processing payroll documents for non-UNT guest artists and instructors, UNT faculty who receive task payments, and student workers; processing registration; coordinating housing and meals for participants; and other tasks as requested by department chair


Division Scholarships and Assistantships – assist faculty with gathering information related to the awarding of scholarships and assistantships.


In collaboration with the Coordinator of Lab Bands, oversee audition results, reconcile enrollment rosters, and take care of any roster adjustments throughout each semester. Move jazz students into correct sections for applied lessons.


Assist faculty and TFs with on-line submission of audit rolls, rosters, SPOT student evaluations, and grades.


Assist with on- and off-campus concerts (JEN conference) by Jazz Studies ensembles by selling CDs to the public, planning post-concert receptions, and other tasks made necessary by the venue and student needs.


Manage North Texas Jazz recordings sales, and sales report. Set up and coordinate sales at all concerts as well as in-office sales, mail orders, phone orders, and online store.

Posting Number:


Quicklink for Posting:


Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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