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Administrative Specialist I - Modern Foreign Languages & Literature

Employer
The University of Tennessee, Knoxville
Location
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description
Administrative Specialist I - Modern Foreign Languages & Literature

Regular Full-time, Market Range 04

The Department of Modern Foreign Languages and Literatures invites applications for the position of Administrative Specialist I: Travel Administrative Assistant. This position provides administrative support and expert guidance to over 100 faculty, students and visitors for domestic and international travel.  In addition to being knowledgeable about all aspects of travel and reimbursement at UT, the AS I must communicate effectively with diverse constituencies internally and externally. This position also provides administrative support to the Department Head, other unit administrators and the Business Manager in key areas of academic unit operation for a large, aspirational and diverse unit.

Duties/Responsibilities: Travel

• Process travel requests, reimbursements, travel card expenses and pre-paid registrations in Concur

• Maintain Excel spreadsheet of travel expenses throughout year

• Track SARIF and other funding requests 

• Assist customers in policy and processing of travel

• Coordinate with Graduate Director and students for GSA awards

• Secure University vehicles for local and regional travel

• Process travel for various unit undergraduate awards

Duties/Responsibilities: Administrative Support

  • Provide advice and assistance to 45 lecturers on matters of annual review, assembling promotion dossiers, all lecturer-related needs and activities
  • Perform classroom and logistical support (classroom materials, etc.) for French and Spanish, MFLL’s two largest language programs
  • Serve as backup for Business Manager in processing invoices, ledgers, petty cash, internal transfers and procurement card reconciliation
  • Design, compile and maintain distribution lists for newsletters and listservs
  • Support the Department Head in acknowledging donations monthly
  • Monitor and maintain office supplies and order additional items as needed
 



Qualifications
Minimum requirements

  • H.S. diploma with 2-3 years administrative or office experience.
Qualifications: Knowledge, skills, abilities

  • Excellent communication and interpersonal skills
  • Excellent command of Microsoft Office, Outlook, Word, Excel, Adobe, etc.
  • Attention to detail
  • Strong organizational skills
  • Strong listening skills
  • Excellent time management, ability to multi-task, and flexibility
  • Strong front-office skills and ability to represent a diverse and creative unit
  • Excellent typing skills
Preferred requirements

  • Vocational business office training or some college
  • Experience working with travel and personnel
  • 2 years experience in an academic setting, working directly with professors and students
Qualifications: Preferred knowledge, skills, abilities

  • Good working knowledge of IRIS and Concur
  • Familiarity with or ability to master UT travel policy and procedures
  • Ability to interact professionally with diverse faculty, staff, students, visitors
  • Ability to work independently


Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Modern Foreign Languages & Lit
Schedule: Full-time
Job Posting: Jul 7, 2021, 10:46:50 AM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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