SENIOR ADMINISTRATIVE ASSISTANT, Institute for Sustainable Energy

Boston University
BOSTON, Massachusetts, United States

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SENIOR ADMINISTRATIVE ASSISTANT, Institute for Sustainable Energy

Tracking Code8753 Job Description

Provides advanced administrative support directly to the Director of the Institute for Sustainable Energy (ISE) and the Institute as a whole. Will work seamlessly with key constituents both internal and external to the University. This role will make an impact in the following ways:

  • Ensures all administrative activities of the Director's office are conducted seamlessly through careful attention to detail and consistent follow-up and oversight.
  • Composes correspondence and documentation on behalf the Director and conducts necessary research to ensure all the topic details are accurate and complete.
  • Manages a busy and constantly changing calendar of meetings and travel.
  • Conducts research on funding opportunities and prepares proposal documentation according to the funding organizations compliance regulations.
  • Processes and supervises department expenses against established budget(s) and processes all expense reimbursements for the Director, staff members and visitors.

Boston University believes that the cultural and social diversity of our faculty, staff, and students is vitally important to the distinction and excellence of our research and academic programs. To that, we are especially eager to have join our ranks a colleague who supports our institutional commitment to ensuring BU is inclusive, equitable, diverse, and a place where all constituents can thrive. BU seeks to continue diversifying our faculty, student and staff ranks, recognizing that diversity of experience and thought deepens the intellectual endeavor.

About the Institute for Sustainable Energy:

The Boston University Institute for Sustainable Energy is a university-wide center dedicated to facilitating the transition to a sustainable, climate-safe global energy system. Through interdisciplinary research, policy analysis, and collaborative engagement, our mission is to ensure that the energy systems of the world provide abundant, sustainable, and universally accessible energy services to both emerging and advanced economies.

ISE is a new generation of “think and do tanks,” whose goal is to harness world-class research and education resources to contribute to important global economic, social, and technological challenges. This enormous challenge will require new technologies and energy processes, new forms of financing and financial institutions, new policy approaches and new forms of public governance, and new companies, industries, and markets. Our work spans all of the disciplines, departments, and colleges at BU and involves many partnerships with other researchers, policymakers, and industry.

We collaborate with other energy research centers around the world and with many related programs at BU, including [email protected], the Initiative on Cities, and the Pardee Center.

Required Skills

B.A/B.S. degree required, strong communication skills, both written and oral, ability to prioritize multiple tasks/projects independently and meet deadlines, excellent attention to detail, strong organizational and interpersonal skills, extensive computer skills, including MS Office and one to three years of experience in clerical/administrative position.

This is initially a ONE-YEAR appointment. To be considered for this role, please include a cover letter and resume.

This position is eligible for Boston University's generous benefits package including health, dental, life insurance, tuition remission, paid time off, and so much more!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job Location BOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular


The Difference Is Our DNA

What compelled the Bill & Melinda Gates Foundation to award Boston University a grant to fight newborn mortality in Zambia? Why did Martin Luther King, Jr. adopt BU as a place where he could hone his message of justice and equality? And what is the catalyst that prompts 32,557 students from 135 countries to call BU their home every semester? It’s in our DNA: an inherent desire in each of our students, faculty, and staff to vigorously and dauntlessly pursue knowledge—and embrace the unlimited possibilities that come with it.

A Community Unlike Any Other

As you can see below, it takes people, ideas, and a little luck (Boston, you’re our town) to make BU what it is today: one of the most dynamic universities in the world.

Celebrated thinkers: On any given day, students will find themselves mesmerized by Nobel Prize winners, a poet laureate, and the first biomedical engineer ever to receive a MacArthur Foundation “Genius Award,” among others.

Extraordinary teaching: When a classroom starts to percolate with new ideas, it’s because our faculty of scholars and accomplished practitioners know how to ignite students’ imaginations. That’s why we reward our best teachers with BU’s most prestigious honor: The Metcalf Cup and Prize.

Groundbreaking research: With faculty dedicated to a creative, interdisciplinary approach to problem solving, BU has become a leading global research institution—propelled forward by over $350 million a year in sponsored program revenue.

World-class students: Elite students from all 50 states and 135 countries pursue higher education on BU campuses in Boston and at programs in L.A., D.C., and more than 30 other cities on six continents.

A city within a city: Today, 80% of our undergrads live on campus, which could explain the 525 student activity groups alone.

The greatest college town in the world: Boston. ’Nuff said.

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