SENIOR ADMINISTRATIVE ASSISTANT, Institute for Sustainable Energy

Tracking Code8753Job Description

Provides advanced administrative support directly to the Director of the Institute for Sustainable Energy (ISE) and the Institute as a whole. Will work seamlessly with key constituents both internal and external to the University. This role will make an impact in the following ways:

• Ensures all administrative activities of the Director's office are conducted seamlessly through careful attention to detail and consistent follow-up and oversight.
• Composes correspondence and documentation on behalf the Director and conducts necessary research to ensure all the topic details are accurate and complete.
• Manages a busy and constantly changing calendar of meetings and travel.
• Conducts research on funding opportunities and prepares proposal documentation according to the funding organizations compliance regulations.
• Processes and supervises department expenses against established budget(s) and processes all expense reimbursements for the Director, staff members and visitors.

Boston University believes that the cultural and social diversity of our faculty, staff, and students is vitally important to the distinction and excellence of our research and academic programs. To that, we are especially eager to have join our ranks a colleague who supports our institutional commitment to ensuring BU is inclusive, equitable, diverse, and a place where all constituents can thrive. BU seeks to continue diversifying our faculty, student and staff ranks, recognizing that diversity of experience and thought deepens the intellectual endeavor.

About the Institute for Sustainable Energy:

The Boston University Institute for Sustainable Energy is a university-wide center dedicated to facilitating the transition to a sustainable, climate-safe global energy system. Through interdisciplinary research, policy analysis, and collaborative engagement, our mission is to ensure that the energy systems of the world provide abundant, sustainable, and universally accessible energy services to both emerging and advanced economies.

ISE is a new generation of “think and do tanks,” whose goal is to harness world-class research and education resources to contribute to important global economic, social, and technological challenges. This enormous challenge will require new technologies and energy processes, new forms of financing and financial institutions, new policy approaches and new forms of public governance, and new companies, industries, and markets. Our work spans all of the disciplines, departments, and colleges at BU and involves many partnerships with other researchers, policymakers, and industry.

We collaborate with other energy research centers around the world and with many related programs at BU, including sustainability@bu, the Initiative on Cities, and the Pardee Center.

Required Skills

Interviews for this position will begin in January for a targeted start of January/February.

B.A/B.S. degree required, strong communication skills, both written and oral, ability to prioritize multiple tasks/projects independently and meet deadlines, excellent attention to detail, strong organizational and interpersonal skills, extensive computer skills, including MS Office and one to three years of experience in clerical/administrative position.

This is initially a ONE-YEAR appointment. To be considered for this role, please include a cover letter and resume.

This position is eligible for Boston University's generous benefits package including health, dental, life insurance, tuition remission, paid time off, and so much more!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular