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Employer Accounts and Events Manager

Employer
University of Virginia
Location
Charlottesville, VA

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Student Affairs, Career Services
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Job Details

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2021-06-21
Req: R0025542
The University of Virginia Career Center (herein Career Center) fosters holistic career development and facilitates connections to educate, inspire confidence, and empower all students to launch professionally and personally fulfilling lives. The Employer Accounts and Events Manager (herein Manager) is a member of the Employer Relations Team in the Career Center. This team has responsibility for successful employer relations to include: acting as an ambassador to the employment community, maintaining ongoing contact with recruiters who have established relationships, developing new relationships with recruiters, and keeping abreast of developments in local, national, and international career trends as they pertain to the career interests of students and alumni.

Reporting to the Associate Director for Employer Relations, the Manager has primary responsibility for planning and executing all aspects of employer relationship management, on-Grounds interviews, and event management for employers in specified industries. The Manager will serve as the primary contact for providing information regarding these programs directly to interested recruiters and Community Builders and is also responsible for the logistics related to employer development programming.

Major Functions and Responsibilities

On-Grounds Interviewing Program (40%)

  • Collaborates with Employer Relations Team (peer Managers), to plan and execute the administrative functions of the On-Grounds Interview (herein OGI) program. This includes facilitating communications with students and employers and establishing interview schedules.
  • Serves as the primary on-site contact for specified industries to ensure positive experiences for employers while on-Grounds. Administers OGI policies and procedures for recruiters and students.
  • Serves on team that manages both advance preparation of interview spaces and check-in processes for students and employers on interview days.
  • Coordinates virtual interviews and makes necessary technical arrangements.
  • Continuously updates OGI materials and webpages for use by students and employers.
  • Resolves situations with students and/or employers; works with Director of Employer Relations and Associate Director to minimize negative effects on the reputation of the OGI program.
  • Markets the OGI program and other recruiting opportunities to employers within specified industries.
  • Coordinates communications with Community Builders to market the OGI program to students and encourages participation.

University-Wide Recruiting Events / Employer Information Sessions / Virtual Career Fairs (40%)

  • Collaborates with Employer Relations Team (peer Managers), to plan and execute University-wide Career Fairs and events. These include, but are not limited to, Fall Job and Internship Fair, Spring Job and Internship Fair, Start-up Fair, April Career Fair, Graduate and Professional School Fair, Advisory Board Meetings, Recruiters’ Forum, and Recruiting Consortia. (Managers will be assigned primary responsibility for individual events based on specified industries, particular expertise in a field, and/or timing of events).
  • Participates in planning summits to establish event dates and ensure alignment with the Career Center and affiliate office calendars.
  • Executes comprehensive Project Management plan for assigned events.
  • Partners with marketing team to design all marketing materials including website, event signage, materials, nametags, and employer packet information.
  • Serves as the primary point-of-contact for employers (within specified industries) seeking to host information sessions on-Grounds.
  • Partners with Employer Relations Team and Community Builders to coordinate recruiter-focused programs that support the strategic focus of each Career Community.
  • Plans and implements UVa.’s participation in Virtual Career Fair events and conducting employer outreach.
  • Collaborates with Business Operations to negotiate contracts, secure vendors, establish event rates and manage budgets. Assists with collecting on past due invoices as needed.
  • Supervises student assistants assigned to support the OGI program, career fairs, employer information sessions, and job development.

Employer Development, Reporting, Assessment, Technology, Other (20%)

  • Collaborates with Career Center Staff and Affiliates to ensure that new recruiters are connected with appropriate resources for recruiting U.Va. students.
  • Participates in University-wide Employer Relations Group meetings to discuss recruiting issues, develop policies, and keep abreast of current employment trends.
  • Actively participates in employer development and outreach efforts to support the growth of strategic employer relationships at the University and to solicit job opportunity listings.
  • Supports Assessment and Reporting efforts of the Employer Relations Team by providing reports and analysis as needed to the Director of Employer Relations, supervisor, Associate VP, Career Center staff and affiliate offices.
  • Maintains history of recruiting activities and reporting dashboard to assess programs and recruiting trends in specialized industries.
  • Develops and administers post-event surveys. Analyzes and assesses event information to include: attendance, budget, and student and employer evaluation data. Delivers final event reports to the Director of Employer Relations and supervisor in timely manner. Recommends opportunity for improvement and implements accordingly.
  • Collaborates across Employer Relations Team to manage universal employer relations database in Handshake.
  • Assists event coordinators in Affiliate Offices (i.e. Center for Engineering Career Development, McIntire School of Commerce, School of Education and Human Development, etc.) with creating events in Handshake.
  • Maintains Employer Relations pages on the Career Center website.
  • Maintains the confidentiality of student personal and academic data, the unauthorized and indiscriminate release of which is constrained by either legislative guidelines or ethical standards; exercises good judgment in the release of information of any student information to employers, especially with regard to special student populations legally protected against discrimination or unfair treatment.
  • Supports solicitation of Hoos Career Guide advertisements and sponsors for programs, events and resources.
  • Actively participates in office-wide team meetings, projects and other office functions as needed.
  • Performs other duties as assigned in order to promote the mission of the Career Center, Division of Student Affairs and the University.

Required Qualifications

  • Bachelor’s degree
  • Strong verbal and written communication skills, excellent presentation skills
  • Ability to manage multiple projects
  • Excellent attention to detail
  • Ability to organize and prioritize assignments
  • Proficient computer skills, especially database and Web-based technology and Microsoft Excel
  • Good communicator of intricate computerized programs and procedures
  • Demonstrated program and event coordination experience including goal-setting and budget development
  • Strong customer service experience in a fast-paced environment

Preferred Qualifications

  • Minimum of two years of career services, student activities, human resources and/or event planning experience
  • Proven ability to work effectively with recruiters, alumni, faculty, and students
  • Supervisory experience
  • Experience with Handshake, Symplicity, or other CSM applications
  • Experience with Access and Data Visualization Tools

The successful candidate will pass a background check. The salary for this position is $50,000.

Process for External Applicants: Please apply through Workday, and search for ‘ R0025542.' Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘Employer Accounts and Events Manager.' Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Please note that multiple documents can be uploaded in the box. Applications that do not contain all of the required documents will not receive full consideration. Review of applications will begin July 5, 2021, however, the position will remain open until filled. For information regarding the position or the application process, please contact Michele Jarman at emj2us@virginia.edu.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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