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Assistant Finance and Grants Manager

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The Assistant Finance and Grants Manager provides administrative, financial and grant support to CBE faculty members and their labs housed in the Hoyt Laboratory.  In addition, the employee helps with building related support and is assigned special projects for the department as needed.


Financial & Grant Support:

  • Grant proposal preparation and submission
  • Post-award monitoring and preparation of reports and grant projections 
  • Reconciliation of departmental funds
  • Generate monthly individual faculty portfolio statements and ensure proper stewardship of funds
  • Process invoices and travel reimbursement requests
  • Prepare and process journal entries
  • Maintain and reconcile monthly travel and expense credit cards
  • Process cash and check deposits 

Administrative Support:

  • Assist faculty and their lab groups with administrative tasks including, but not limited to course-related items, calendar scheduling, and travel arrangements
  • Purchasing and receiving of lab and office supplies
  • Provide backup assistance to other support staff in the department
  • Other duties and special projects as assigned by the Grants & Finance Manager or Senior Manager of Finance and Administration

Building Related Support:

  • Serve as main point of contact for department in Hoyt relating to service requests, general administrative questions, onboarding new hires, financial questions, etc.
  • Review and process requests for conference room reservations
  • Ensure proper safety training is complete and then coordinate building, lab and core facilities access for Hoyt researchers
  • Coordinate deliveries with vendors/shipping companies and equipment maintenance with service contractors
  • Act as capital equipment, telephone and resource recovery coordinator for the building

Essential Qualifications:

  • Minimum of 3 years related experience
  • Bachelor’s degree
  • Excellent organizational, interpersonal and communication (verbal and written) skills
  • Attention to detail with a proactive approach
  • Demonstrated ability to multi-task, prioritize and work independently
  • Demonstrated ability to exercise independent judgement and make decisions based on established policies and procedures
  • Proficiency in Microsoft applications, including Outlook, Word, Excel and PowerPoint


Preferred Qualifications:

  • Experience working with faculty in a higher education environment
  • Prior experience with grants management and proposal submission preferred
  • Familiarity with Princeton systems and purchasing policies a plus


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.


Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelAssociate#LI-CB1


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