Assistant Finance and Grants Manager

Employer
Princeton University
Location
Nassau Hall

View more

Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Business & Financial Management

Job Details

Overview

The Assistant Finance and Grants Manager provides administrative, financial and grant support to CBE faculty members and their labs housed in the Hoyt Laboratory.  In addition, the employee helps with building related support and is assigned special projects for the department as needed.

Responsibilities

Financial & Grant Support:

  • Grant proposal preparation and submission
  • Post-award monitoring and preparation of reports and grant projections 
  • Reconciliation of departmental funds
  • Generate monthly individual faculty portfolio statements and ensure proper stewardship of funds
  • Process invoices and travel reimbursement requests
  • Prepare and process journal entries
  • Maintain and reconcile monthly travel and expense credit cards
  • Process cash and check deposits 

Administrative Support:

  • Assist faculty and their lab groups with administrative tasks including, but not limited to course-related items, calendar scheduling, and travel arrangements
  • Purchasing and receiving of lab and office supplies
  • Provide backup assistance to other support staff in the department
  • Other duties and special projects as assigned by the Grants & Finance Manager or Senior Manager of Finance and Administration

Building Related Support:

  • Serve as main point of contact for department in Hoyt relating to service requests, general administrative questions, onboarding new hires, financial questions, etc.
  • Review and process requests for conference room reservations
  • Ensure proper safety training is complete and then coordinate building, lab and core facilities access for Hoyt researchers
  • Coordinate deliveries with vendors/shipping companies and equipment maintenance with service contractors
  • Act as capital equipment, telephone and resource recovery coordinator for the building
Qualifications

Essential Qualifications:

  • Minimum of 3 years related experience
  • Bachelor’s degree
  • Excellent organizational, interpersonal and communication (verbal and written) skills
  • Attention to detail with a proactive approach
  • Demonstrated ability to multi-task, prioritize and work independently
  • Demonstrated ability to exercise independent judgement and make decisions based on established policies and procedures
  • Proficiency in Microsoft applications, including Outlook, Word, Excel and PowerPoint

 

Preferred Qualifications:

  • Experience working with faculty in a higher education environment
  • Prior experience with grants management and proposal submission preferred
  • Familiarity with Princeton systems and purchasing policies a plus

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.

 

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelAssociate#LI-CB1

Company

Princeton entrance

Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and the service of humanity. As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.

Princeton University facultyOpportunity and Impact

At Princeton, every member of our community plays an important role in our mission of teaching and research. That mission provides every faculty and staff member with the opportunity to make an impact bigger than oneself. Learn about working at Princeton and meet some of our wonderful employees.

 

Services and Resources

When you make a commitment to our teaching and research mission, you will have access to the University’s world-renowned resources to help you succeed at work and in life. Discover the exceptional benefits and unique opportunities we offer as part of our commitment to you.

Work-Life Integration

Life is complicated. At Princeton, we recognize that and are sensitive and responsive to the challenges our employees face. The University offers a broad array of benefits and services that help our staff in a variety of ways.

Explore Our Job OpeningsPrinceton students and prof

Whether you’re already part of our community or just getting to know us for the first time, we invite you to imagine the meaningful difference you can make while working at Princeton. For faculty member and academic professional opportunities, visit the Dean of the Faculty website. For staff member job openings and to join our Talent Network, visit our Careers website.

Connect With Us
LinkedIn
Instagram
Facebook
Snapchat
YouTube

Find Us
Location
United States

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert