Project Specialist

Short-Term Temporary (non-teaching)

03/11/2021

NBU031121

NBU031121

Project Specialist (Health Sci. Clinical Placement Coordinator)

Health Sciences (SC) (SC-054-033)

Click here for current Salary Schedules

Hourly

$32.50/hr

Varies as needed.

The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society.

This position is a short-term, temporary, Non-Bargaining Unit assignment, not to exceed 160 days. The assignment is on an as needed basis, and may be shortened or extended.

This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. All applications will be reviewed by Human Resources. Those qualified applicants who are selected will be contacted for an interview. Please do not call the Human Resources Office regarding the status of your application.

Under the direction of the appropriate level manager or administrator, perform a full range of complex administrative, technical, and programmatic duties related to the area of assignment. The incumbent is responsible for facilitating community placements and clinical placements for students in Health Sciences, Human services and Allied Health programs. The incumbent will identify the need for new clinical contracts (affiliation agreements), assure contract alignment with program objectives and compliance with background checks, required health / immunization requirements and drug screens as appropriate. The Clinical Placement Coordinator will collaborate with the Dean, the Assistant Dean, Department Chairs as well as program coordinators and staff each semester in coordinating clinical placements and tracking placements of Health Science, Human Services and Allied Health students.

This class is distinguished from similar classifications in that positions assigned to this class are categorically funded, not financed by District funds. The term of this position is limited in by the availability of categorical funds.

Initiate and coordinate the process for obtaining community placements and clinical placements in hospitals, community based and outpatient settings.
Collaborate with the Dean, Assistant Dean, and Department chairs as well as coordinators and managers of community agencies, hospitals, community based and outpatient settings to initiate, develop, secure and track clinical placements.
Communicate via a variety of methods with educators or placement coordinators to initiate, develop, secure and evaluate outcomes of placements.
Attend clinical affiliation meetings, professional meetings in the community, job fairs and recruitments as well as placement coordination meetings.
Identify facility requirements for student onboarding at each location including agency specific learning modules, orientation to the Electronic Health Record (EHR), immunization requirements, background checks, and drug testing. Maintain a record of these requirements and update clinical affiliation agreements to meet agencies requirements.
Ensure that contracts with Facilities (clinical affiliation agreements) are current, and initiate renewal process or new contract process as needed.
Identify potential student learning experiences in clinical practicum sites.
Conduct site visits to agencies as needed to maintain strong working relationship and to secure additional clinical placements as needed.
Maintain records related to active and inactive clinical placements as well as updated contacts at each clinical facility and the number of students accepted per program type.
Make presentations to students, professional colleagues at the college and in community and clinical settings regarding community and clinical placements.
Perform related duties as required.

Non-Bargaining Unit Short Term Temp

https://jobs.socccd.edu/postings/11254

Regional sector healthcare entities in the healthcare and human services sector.
Knowledge of medical terminology
Knowledge of healthcare and human services legislation and accreditation affecting students and academic programs.
Experience working with contracts and agreements.
Principles, practices, and procedures of business letter writing and report preparation.
Principles and practices used to establish and maintain files, records, and information retrieval systems in electronic systems and databases.
Principles of developing and maintaining customer relations.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Principles, practices and procedures of complex fiscal, statistical, and administrative
recordkeeping, research, and report preparation.
Office procedures, methods, and equipment including computers and applicable software
applications such as word processing, spreadsheets, and databases.
Interpersonal skills using tact, patience, and courtesy.
Principles and practices of providing training, work direction, and guidance to lower-level faculty, office staff, and student workers.
English usage, grammar, spelling, punctuation, and vocabulary.
Effective oral presentation skills.
Operational characteristics, services, and activities of the functions, programs, and
operations of the assigned division or department.
Pertinent federal, state, and local laws, codes, and regulations including applicable
sections of the State Education Code and other legal requirements related to area of
assignment.
Work organization and office management principles and practices.

Perform a range of administrative and clerical duties that involve independent judgment and personal initiative.
Work collaboratively with external organizations, administrators, faculty, students and staff to coordinate student placement and clinical affiliation agreements.
Manage information systems with sensitive and protected information.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
Work under steady pressure with frequent interruptions and a high degree of public
by phone or in person.
Adapt to changing technologies and learn functionality of new equipment and systems.
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of goals.
Exercise good judgment and discretion in analyzing and resolving confidential, difficult,
and sensitive situations.
Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
Independently compose and prepare correspondence and memoranda.
Plan and organize work to meet schedules and changing deadlines.
Work within the policies, functions, and requirements of area of assignment.
Operate office equipment including computers and supporting word processing,
spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Present specialized information and provide assistance to students, staff, and others.

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Equivalent of two years of college level coursework or specialized training in
Nursing, Health Care, Health Sciences, Human Services, Allied Health or a related
field.

Two years of increasingly responsible experience in Health Sciences, Human Services or Allied Health or an educational environment that demonstrates the interpersonal skills to
establish and maintain working relationships with internal and external stakeholders.

A valid California Driver’s License. Proof of insurance may be required for offsite assignments in order to drive a District or personal vehicle.

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.

Primary functions require sufficient physical ability and mobility to work in an office
setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend,
kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate
amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally
communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.

Upon hiring, Payroll requires that you present your original Social Security Card for IRS purposes. This requirement is in no way connected to completion of the I-9 form for employment eligibility purposes.
Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire.

Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.” The exact start and end dates must be submitted. The maximum end date is the end of the Fiscal Year. All positions must be approved and ratified or Board approved prior to the employee’s first day of work.

Inclusion, Diversity, and Equity: The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society. The District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and offering professional development that supports the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

Contingent/conditional job offer: Any NBU job offer that is received is contingent upon successful completion of the Human Resources pre-employment process. The Human Resources hiring process may include, but is not limited to, successful completion of Live Scan fingerprinting, background checks, reference checks, TB testing, as well as completion of new hire paperwork. It is the employee’s responsibility to incur the cost (approx. $70) of any testing required for the position, and there will be no reimbursement for this expense. Failure to successfully complete any portion of the hiring process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment paperwork may result in withdrawal of any conditional job offer or termination of employment.

NBU at-will employment: After successful completion of the requirements of Section B, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

Worksite: Single worksite restriction: NBU employees are limited to working in a single position in one department/site. Interpreters and models are exceptions to single site employment. NBU employees may not also volunteer within the same department/division that they currently work in, or perform similar duties to their NBU position as a volunteer. NBU employees are not able to work from home, and must be supervised.

Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.

160 day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. It is the department/division’s responsibility to monitor and track the amount of days that they work to ensure they do not exceed the 160 day limit. It is the department/division’s responsibility to notify Human Resources immediately if their NBU is approaching the 160 day limit. Holidays, sick days, and all other time off on normally scheduled work days counts against the 160 day limit, even if uncompensated. NBU positions are not part of the Classified service and that by working less than 160 days of a college year, NBU employees are not entitled to any employment.

Payroll: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month.
EXAMPLE: Pay Period 10/15/19 through 11/14/19 will be paid on December 10th.

Rate of Pay: NBU employees must inquire with their supervisor as to the rate of pay that they will receive. They must have agreed to the rate, prior to accepting and beginning any current or future NBU assignment. Questions regarding rate of pay must be directed to their supervisor. NBU employees are paid according to departmental budgets, the skill set/level of expertise required for the assignment as determined by the supervisor/department/division, and various other factors, not longevity.
Holidays/Jury Duty: NBU employees are not paid for holidays or other time not worked (i.e. Jury Duty).
California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is sent to all new hires after the new hire paperwork appointment.
Overtime: Time and one-half is paid for all hours worked over 40 in one week, per FLSA guidelines.
Shift pay: Does not apply to NBU employees.

Meal Periods/Breaks: It is the employee’s responsibility to follow the District’s recommendations regarding breaks and meal periods. Any employee working more than 5 hours per day should take a unpaid meal period for a minimum of thirty (30) minutes. Employees that work less than five (5) hours are not to take a meal period. An employee working over three and one half (3 ½) to seven (7) hours should take one (1) fifteen (15) minute rest period. Employees working seven (7) hours or more per day should take two (2) fifteen (15) minute rest periods. Breaks or meal periods cannot be used to leave early or combined.

Retirement information: NBU employees may not work more than 960 hours from June 15th – June 14th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees’ Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. The exception to this requirement is that if a NBU employee is currently contributing to PERS from another agency, they will be required to contribute to CalPERS while employed at SOCCCD. Once an employee joins CalPERS, all future assignments will also have CalPERS deducted. It is the employee’s responsibility to inform their supervisor of their CalPERS status for current and future assignments.

Parking: Non-student (0 units) NBU employees are eligible to purchase Staff parking for $40/year via MySite from Campus Police. Students taking one or more units must purchase Student parking permits, if necessary, and are not eligible to purchase Staff permits. Please see Campus Police for further details regarding parking. NBU Staff must certify that they are not enrolled in units.

ADA Accommodations: The District complies with federal and state disability laws in providing reasonable accommodations for verified disabilities. If you have a physical or mental disability and would like to request reasonable accommodations in the workplace, please complete a Reasonable Accommodation Request Form and/or contact the District ADA Compliance and Leave Administration Manager at (949) 582-4984. All information shared is confidential.

Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Mandated reporters include faculty, district leadership staff, and classified staff, including Non-Bargaining Unit (NBU) employees. Volunteers are not mandated reporters, but are encouraged to report suspected abuse or neglect of a child. Included in the new hire packet is information regarding Child Abuse Reporting policies and procedures, as well as copies of Penal Code sections 11165.7, 11166, and 11167. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).

Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.

Workplace violence: The District is committed to an environment that is free from workplace violence. The safety and security of District employees, students, and visitors is of the highest priority to the District and is essential to carrying out the mission of the District. Unlawful violence or a credible threat of violence from any individual, that can reasonably be construed to be carried out or to have been carried out in the workplace, as these terms are defined in Code of Civil Procedures, Section 527.8, is prohibited.
Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.

Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. The use of tobacco products is prohibited within or on any district facility or property. This policy pertains to students, faculty, staff, administrators, visitors and the general public attending events at any site within the district. Additionally, this policy shall apply to all district facilities, owned or leased, regardless of location, and all state and auxiliary vehicles. Tobacco products include but are not limited to the burning of any type of cigar, cigarette or pipe. The use of an electronic cigarette (vapor) or smokeless/chewing tobacco are also prohibited.

Worker’s Compensation/Safety: District Risk Management’s main priority is the health and safety of our employees and students. More information and forms are available on SharePoint under “Business Services.” If a workplace injury or illness occurs, notify your supervisor immediately. NBU employees may be covered by Worker’s Compensation insurance due to an illness or injury received as a result of their job. NBU employees have received the supplemental Worker’s Compensation and Safety packet containing information on Bloodborne Pathogens, the Ergonomics Program, and the Illness and Injury Prevention Plan during their new hire paperwork appointment, and agree to abide by the information contained therein, as well as all applicable Cal OSHA rules and regulations that pertain to their employment.