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Admissions Event Manager, MBA for Working Professionals (6292U), Haas School of Business 19755

Employer
University of California, Berkeley
Location
San Francisco
Closing date
Jul 3, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment, Alumni Relations & Development
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Job Details



Admissions Event Manager, MBA for Working Professionals (6292U), Haas School of Business 19755 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: July 5, 2021

Departmental Overview

UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth. For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/

Responsibilities

Consults with team on all details regarding events and event planning.
  • Contributes to and participates in long-range admissions event planning, including number of recruiting events needed and locations.
  • Manages calendar of all recruiting events, such as information sessions, industry-related events and identifies ways to attract diverse candidates.

Plans, organizes and identifies real and potential event locations and vendors.
  • Demonstrates good judgment in making decisions and managing events at various locations across the Bay Area and other US markets.
  • Manages event attendance and recruitment marketing communications for events and deadlines and assists with other marketing and admissions duties as needed.

Manages contract negotiation for venues, catering, and other event logistics.
  • Manages all event related transactions and purchasing: EPC and bluCard, travel reimbursements, event swag and supply purchases, etc.
  • Supports planning and execution of other events which may include: online events such as webinars or chats, campus visitation program, Haas holiday party, staff farewell parties, etc.
  • Maintains accurate and up to date budgets for events.
  • Develops strong working relationships with hotels, catering staff and other vendors.

Determines and coordinates staffing needs, particularly as it relates to alumni and student participation.
  • Works with staff to recruit student/alumni panelists that represent different geographic locations, industry/function and diversity.
  • Works with staff to define event parameters and communicates with faculty, the dean or other staff members as needed.
  • Creates and organizes team staffing events through clear and collaborative communication planning and documentation.

Supports management of alumni volunteer and event database, and partners with the team to ensure contact records are up-to-date.
  • Liaison with Alumni Relations to determine best alumni to use for various events including Keynote Speakers, Industry Specialists and then keeps detailed record of their contact information and updates annually.
  • Ensures that the right balance of prospective students, current students, staff and alumni are in attendance at recruiting and yield events.

Develops, implements, and maintains detailed records of event budgets, attendance, mailers, etc.
  • Evaluates and analyzes events and other projects for effectiveness. Uses information to improve ongoing and future events.
  • Organizes event briefs to share with staff and solicits feedback on events from all attendees, including prospective students and staff.
  • Actively uses Slate platform to keep database records accurate and up to date.

Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
  • Uses strong interpersonal and communications skills to coordinate people attending events in a calm and confident manner.
  • Maintains a flexible mindset should things such as location or size of events need to change at the last minute with little notice.

Professional Learning and Growth
  • Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor
  • Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas
  • Engages in ongoing education to promote diversity, equity, inclusion & belonging by completing University sponsored certifications & training sessions (Ie: MEP Workshop, Implicit Bias Certification, LinkedIn Learning workshops, and other workshops & seminars offered by the University or Haas, as they are made available) or by engaging in external seminars & resources related to DEIB.
  • Exemplifies Haas Defining Principles: students always, confidence w/o attitude, question the status quo, and beyond yourself.

Required Qualifications
  • Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Skills planning and running events, including drafting event concept through to executing run of show.
  • Thorough knowledge of or the ability to learn quickly the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of or the ability to learn quickly University policies and procedures relating to the use of University facilities, event management and presentation. Knowledge of MBA programs in general and experience with recruiting events.
  • Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints. Skills in analysis, assessing ROI of events and measuring effectiveness.
  • Demonstrated organizational and project management skills to work successfully with team to produce high quality events that meet team needs and appropriately represent the campus for recruiting events. Skills to provide excellent customer service. Must be comfortable with competing priorities, maintaining composure under pressure at times when many events are scheduled each week.
  • Highly developed communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Skills in drafting correspondence to boost event attendance. Strong interpersonal communication skills in providing feedback when necessary during post-event review sessions.
  • Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
  • Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
  • Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
  • Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
  • Ability to effectively work with invited guests, students, alumni and university VIPs, including faculty and Dean as well as guest speakers.
  • Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings on campus or the ability to learn quickly.
  • Ability to give clear directives and use independent, rational judgment to make optimal decisions.
  • Knowledge and skill to set and monitor work standards and protocols, including design standards set by the school.
  • Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion and belonging to establish and maintain positive & professional working relationships with colleagues, students and team members.
  • Exemplifies Haas Defining Principles: students always, confidence w/o attitude, question the status quo, and beyond yourself.

Education
  • Bachelor's degree in related area and / or equivalent experience / training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience, within the range of $74,650.00 - $88,500.00.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=19755&PostingSeq=1





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