Occupational Summary

The Senior Program Coordinator is responsible for the planning, coordination, and execution of special projects and special events within the Office for Institutional Equity. Specifically, this position will be responsible for coordinating the aspects of the Diversity, Equity, and Inclusion (DEI) team that support the work of the President’s Racial Equity Advisory Council. The duties of this position involve the planning and implementation of events related to racial equity and anti-racism work, the overall coordination of projects between council and committees, and management of special projects as assigned. This position will support the development of anti-racism education from the Education and Training Committee, data-gathering and organizing for the Climate and Assessment Committee, and the creation of materials for the Communication Committee. This position will be connected to the regular activities of the Racial Equity Advisory Council and will provide project and program coordination for the Council at large and specified coordination across committees. This position will require the ability to develop, coordinate, and advise on practices related to specific activities of the Racial Equity Advisory Council and to apply this knowledge to resolve complex non-routine administrative problems independently and with others.

Work Performed

Program and Administrative Support (40%)

• Make operational and programmatic decisions that have a significant impact on the successful achievement of program strategies and objectives; develop, coordinate and advise OIE staff regarding program development and implementation.
• Manage all correspondence with Racial Equity Advisory Council and others who are collaborating with the work of the Council.
• Provide information concerning activities, policies and procedures of the Council programs and activities to the AVP for DEI in OIE and other Council leadership.
• Manage and work closely with relevant staff and faculty from subcommittees across the Council and with the DEI team within OIE in the facilitation of programs and activities of the council.
• Coordinate all planning and implementation activities related to the organization of workshops, special events and programs on and off campus with an eye toward synergy between anti-racism work across the enterprise.
• Coordinate and participate in meetings with stakeholders of racial equity work to determine objectives of the program and/or initiative and to identify internal and external resources available to meet those objectives.
• Serve as a OIE’s liaison with different Duke Schools, Centers, Institutes and other offices interested in cosponsoring and supporting anti-racism work throughout the enterprise.
• Maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
• Exercise judgment in handling sensitive information of a confidential nature.

Project Management (40%)

• Monitor and evaluate racial equity program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.
• Lead the development of Qualtrics registration for all activities of the Racial Equity Advisory Council and DEI educational efforts and coordinate with the Learning Management System to track attendance metrics.
• Lead, develop and research potential speakers, venues and vendors for workshops and special programs and events initiated by the Racial Equity Advisory Council and DEI efforts across campus.
• Serve as the point person for relevant special events hosted by both the Office of Institutional Equity and the Racial Equity Advisory Council specifically, including organizing and leading event-related meetings for faculty and staff, working as the liaison or representative for all contractual relationships, and interfacing with the Assistant Vice President for Diversity, Equity and Inclusion.
• Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services and systems.
• Coordinate communications strategies for events/public relations activities with the Office for Institutional Equity’s Communications Specialist to meet internal branding and marketing objectives. Develop plans and schedules for release of publicity materials in collaboration with the Communication Specialist, University Communications, and the Communications Subcommittee of the Racial Equity Council.

Special Projects (20%)

• Develop and coordinate new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
• Manage the facilitation of the Racial Equity Advisory Council and OIE DEI special programs to include preparation of meeting agendas, briefing materials, action items and meeting notes.
• Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Skills:

• Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.
• Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
• Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Minimum Qualifications

Education: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience: Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.