EVENT MANAGER

Posting Number: SRGV5116
Number of Vacancies: 1
Location: McAllen, Texas
Department: Advancement Special Events
FLSA: Exempt

Scope of Job:
Manages, plans, and oversees support operations for University sponsored and related events. Responsible for creating, managing, and executing all aspects of a University-wide meeting or special event by providing strategic and programmatic consultation to university departments and sponsors.


Description of Duties:
• Manages the strategy and planning of meetings and/or special events for the University.
• Responsible for serving as primary contact for University-wide events and providing accurate reporting for event logistics.
• Develops and maintains appropriate records and other required documentation for all events.
• Organizes services for events, including accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security, as applicable.
• Develops and recommends event operating procedures.
• Negotiates and reviews contracts with service providers.
• Organizes committees, assigns responsibilities, develops schedules and determines resources needed for University-wide events.
• Establishes and monitors event budgets, and evaluates events upon completion for return on investments.
• Ensures completion of detailed schedules for events from implementation to delivery.
• Supervises status of events including cost, timing, and staffing.
• Develops and approves design layout.
• Responsible for development and supervision of the design, editing, and production of programs, promotional materials, and other related publications.
• Designs and produces event programs, agendas, and services according to requirements.
• Monitors event activities in order to ensure compliance with applicable regulations and law, satisfaction of participants, and resolution of problems that arise.
• Arranges the availability of audio-visual equipment, transportation, displays, and other event technical needs.
• Handles administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries regarding event.
• Hires, supervises, and evaluates temporary assigned staff.
• Coordinates the direction and provides oversight for the planning of university events, meetings, workshops, and conferences that showcase institutional programs and services that highlight the mission and values of UTRGV.
• Provides recommendations for policies and procedures as they pertain to the area.
• Performs other duties as assigned.


Supervision Received:
General direction from the assigned supervisor.

Supervision Given:
Direct supervision of all assigned staff.

Required Education:
Bachelor’s degree from an accredited university.

Preferred Education:
Bachelor’s degree in Business Administration, Communication, Marketing, Journalism or related field from an accredited university.

Licenses/Certifications:
N/A

Required Experience:
Three (3) years of experience coordinating multiple projects, in event marketing or planning, or related area.


Preferred Experience:
N/A


Equipment:
Use of standard office equipment.


Working Conditions:
Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.


Other:
Excellent communication and interpersonal skills with a high degree of professionalism and competence in working with a variety of individuals. Ability to lead and motivate event teams and volunteers. Ability to work independently and willingness to take initiative.


Physical Capabilities: N/A

Employment Category: Full-Time
Minimum Salary: Commensurate with experience
Posted Salary: Commensurate with Experience
Position Available Date: 06/15/2021
Grant Funded Position: No
If Yes, Provide Grant Expiration Date:

EEO Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the civil rights act of 1964, the title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non discrimination in it’s education programs and activities, including employment.


Special Instructions to Applicants:
Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth
*Gender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.


Additional Information:
UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.


To apply, visit https://careers.utrgv.edu/postings/28708





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