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URCA Business Services Coordinator (Part-Time, Flexible & Benefits Eligible)

University of Colorado - Denver and the Health Sciences Center
Denver, CO

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Institutional & Business Affairs, Business & Financial Management, Human Resources & Employee Development, Institutional Research & Planning
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University of Colorado | CU Denver 
Undergraduate Research & Creative Activities - Office of Academic Achievement 
URCA Business Services Coordinator (Part-Time, Flexible & Benefits Eligible)
Position #784950 – Requisition #21789

* Applications are accepted electronically ONLY at *

The University of Colorado Denver seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Undergraduate Research & Creative Activities has an opening for a part-time (50% FTE) University Staff (unclassified) URCA Business Services Coordinator position.

As Colorado’s public urban research university, the University of Colorado Denver educates a diverse student body through quality academics, ambitious research, creative work, and civic engagement in the city we call home. CU Denver graduates gain the powerful combination of immersive classroom and real-world experience that are in demand today. The city benefits from well-educated, top talent and a new generation of knowledge that fuels the future of Denver and our region. We are CU in the City. 

CU Denver offers more than 100 degree programs, from the bachelor’s to the doctoral level, in the heart of downtown.  Here, more than 15,000 students pursue academic programs that range from global energy management to music industry studies to criminal justice. As part of the state’s largest public university system, CU Denver is a major contributor to the Colorado economy, with nearly 2,500 employees and annual economic impact of $800 million. 

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families.  Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. 

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Nature of Work:
The Office of Undergraduate Research & Creative Activities (URCA) connects CU Denver students with the research and creative mission of the University. Our programs facilitate collaboration between students and faculty to incorporate inquiry, design, investigation and discovery into learning experiences within and beyond the classroom. 

The URCA Business Services Coordinator serves a crucial role in the function of this office by managing, coordinating, and overseeing all fiscal and Human Resource aspects of URCA’s student-facing programs, including the Education through Undergraduate Research and Creative Activities (EURēCA!) programs, the Undergraduate Research Opportunities Program (UROP), and the annual Research and Creative Activities Symposium (RaCAS). 

The position exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, analytical and technical skills. The position directly manages and is responsible for budgetary tracking, human resource processes and reporting, and assisting in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.  

This half-time, University Staff position will embody several key responsibilities – managing the hiring and bi-weekly payroll of EURēCA! students within the University’s HCM HR system; communicating fiscal expectations to students and faculty engaged in URCA programs; performing program-specific organizational and administrative functions; and serving as a campus resource on the use of the Federal Work-Study mechanism to support student research and creative activities. The Business Services Coordinator is a key member of the URCA team, facilitating the onboarding and success of students engaged with our office.

This position reports to the URCA Director

Examples of Work Performed:

  • Performs hiring and on-boarding functions for the Office of Undergraduate Research & Creative Activities (URCA). This includes both HCM HR and logistics.
  • Effectively handles sensitive and confidential issues on behalf of the Office with timeliness, discretion, professionalism, and consideration of the perspective of Office.
  • Executes projects assigned by the URCA Director.
  • Processes and approves bi-monthly timesheets for URCA students - including creating and processing new positions and requisitions in HCM, tracking and maintaining internal student personnel records (work-study eligibility and available funds, sick leave, etc.) on a bi-weekly basis, and submitting requested bi-monthly payroll information.
  • Supports URCA director, students and mentors in all HR & Finance matters. Maintains open lines of communication among all parties.
  • Performs procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for Office as needed.
  • Independently determines appropriate account for all allocation of expenses and ensures financial transactions are appropriate and comply with all relevant University regulations and policies.
  • Analyzes and interprets URCA budgets to forecast spending projections and needs.
  • Interprets financial data to oversee operating costs, ensuring budget and spending are on track.
  • Serves as an educational resource for departments, schools, and colleges interested in utilizing the EURēCA! Work-Study model internally (HCM and Handshake logistics, bridge between department and Student Employment Office).
  • Schedules and coordinates URCA committee meetings. Organizes and sends application materials, reviews, and results.
  • Maintains accurate records of current and prior URCA students, publications resulting from URCA-funded projects, and URCA alumni post-graduation plans.
  • Assists with tasks related to the planning and organization of the annual Research and Creative Activities Symposium (RaCAS)
  • Serves on EURēCA! and/or UROP selection committees as requested.
  • Perform other duties as assigned.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:
The hiring range for this position has been established at $22,263 to $23,500 (0.50 FTE).  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:

Minimum Qualifications:

  • A bachelor’s degree in business, business administration, finance, accounting, education, communications, public administration, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.
  • One (1) year of professional level experience providing HR and payroll support services, budget management (i.e. accounting, gathering and analyzing data to prepare reports, etc.), and/or program coordination.
* Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

  • Experience utilizing technology that support business operations in higher education (HCM or related HRIS systems, procurement system, CU Market Place, CU M-Fin reports, etc.).
  • HR experience, which includes recruitment and/or onboarding.
  • Procurement management or reconciliation experience.
  • Experience enforcing and explaining complex College and University policies and procedures.
  • Professional experience advising or mentoring diverse student populations in a higher education setting.
  • Experience working in an undergraduate, graduate, or research setting.
Competencies/Knowledge, Skills & Abilities:

  • Ability to work as a member of a team and within a collaborative work environment.
  • Demonstrated computer skills with willingness to learn.
  • Ability to communicate effectively, both in writing and orally. 
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Exceptional organizational, planning, analytical and technical skills, with high level of attention to detail and ability to meet deadlines.
  • Ability to work independently, prioritize multiple projects and requests, and work in a fast-paced environment.
  • Demonstrated success in working with students from diverse backgrounds and within a culturally diverse environment. Commitment and leadership ability to advance diversity and inclusion.
Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

Job Category: Business Services
Primary Location: Denver
Schedule: Part-time
Posting Date: Jul 16, 2021
Unposting Date: Ongoing
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