School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Perform responsible administrative and sec retarial duties of a complex and confidential nature in support of the D ivison of Medical Genetics to relieve 8 faculty of varied clerical and a dministrative responsibilities andto maintain efficiency in organizatio nal operations.

Work Performed

Screen and route mail and doc uments; determine which to respond to or which to bring to faculty's att ention based on content of communication and broad knowledge of departme ntal programs and activities. This position would supportthe 8 faculty members as well as 2 research labs.

Support the execution of a bia nnual Pompe Conference, including communicating with vendors and sponsor s, tracking registrations, helping to construct and distribute conferenc e materials, and setting up space reservations.

Organize and maint ain divisional or departmental files of records, reports and corresponde nce required for reference and efficient operation of division or depart ment; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.

Assist in preparing c omplex reports and proposals requiring the identification of sources, co mpilation, analysis and evaluation of data.

Review reports receive d for supervisor; check and compare with source documents andbringsign ificant items, changes, errors or omissions to the attention of the supe rvisor.

Assist in the preparation of complex and diversified depar tmental or divisional budgets making recommendations and projections bas ed on knowledge of program activities and departmental operations.

Compose letters and statements independently requiring interpretation a nd application of departmental policies, procedures, rules and regulatio ns.

Take and transcribe dictation; type letters, reports and recor ds ensuring grammatical accuracy, conformance with general policy and fa ctual correctness.

Schedule and coordinate arrangements for semina rs and conferences and establish appointments, meetings and speaking eng agements for supervisor; attend meetings to take minutes, provide inform ation and serve asaresource person; interview callers; answer question s concerning departmental or divisional activities and transmit instruct ions and/or information to and from staff members; serve as liaison with administrative personnel and external agencies concerning University po licies and procedures, grant administration and budgetary preparation an d control.

Advise and direct secretarial, clerical or other person nel in the department or division; make work assignments and review work for accuracy and completeness. Performother related duties incidental to the work described herein.

The above statements describe the ge neral nature and level of work being performed by individuals assigned t o this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training: Work requires a broad knowledge of clerical and accounting principles and pra ctices normally acquired through two years of post-secondary education i n secretarial science or a related business field.

Experien ce: Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office func tionsrelated to office management, communications, and budgetary/accoun ting activities. OR and equivalent combination of education and relevant experience.

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.